This listing was posted on WhatJobs.
We are seeking a SR. Administrative Coordinator to provide
Location:
Baltimore, MD
Description:
We are seeking a SR. Administrative Coordinator to provide complex administrative and project support to the Director of Research for Urology, the co-Directors of the Cancer Ecology Center and Network, and the Administrative Manager of the Brady Research Labs and Biorepository. Responsibilities include scheduling complex appointments and meetings, preparing meeting materials, preparing confidential correspondence, compiling data, answering telephones, special projects, and records maintenance. Independently manage projects, develop and maintain positive working relationships internally and externally to the Department, the University, and with those with whom you come into contact, including University representatives, corporate and business representatives, faculty, staff, and students. Provide administrative support for the Director's clinical practice. Performs duties of a sensitive and confidential nature.Responsible for administrative operations of the Department of Urology, including, but not limited to, office and administrative support, purchasing and procurement, SAP transaction processing, communications support, contract administration, budget assistance, complex large scale event coordination and project management support. Assist administrator in preparing reports. Coordinate and assist with planning of special projects and events, office activities, and committee meetings as requested. Specific Duties & ResponsibilitiesProvides administrative support to department Director of Research for Urology, the co-Directors of the Cancer Ecology Center and Network, the Administrative Manager of the Brady Research Labs and Biorepository and others as identified to include maintaining schedules, set up and prepare for meetings, prepare and edit general correspondence, take and maintain minutes for meetings as required, and prepare and maintain required reports. Communicates effectively and maintains positive, courteous, supportive, and professional working relationships with all levels of contacts; contributes to the customer service oriented atmosphere within the department to assist when needed or requestedIndependently coordinates departmental events and meetings.Identify and resolve administrative problems and issues.Maintains patient relations compliment/complaint letters, types correspondence and keeps track of patient complaint resolution.Work as part of Urology's administrative support team Answers telephones, screens callers, takes messages or refers questions to the appropriate staff, and greets visitors; provides backup phone coverage for department as needed; schedules elaborate and detailed meetings and appointmentsMaintains calendar, schedules appointments and conference rooms.Independently coordinate all aspects of large conferences and events. This includes developing the guest list, creating and mailing invitations, securing the event venue, working with catering companies to develop menu options, event decor (florist, place setting, and lighting), hiring a band/DJ, document preparation, and ensuring that the event runs smoothly. Updates staff database, group email lists, and sets up mailboxes for new staff. Work in conjunction with the administrative manager on a variety of related projects and activities.Represent Department and Director of Research as appropriate in communicating with faculty, staff, and external contacts, respond to questions, resolve issues, and gather data as needed.Independently develop and coordinate complex and key administrative projects, including communication plans, policy changes, and enhancements in department systems and record keeping.Develop and recommend administrative processes and procedures to ensure efficiency.Serve as a general resource for all inquiries from a variety of constituents including providing information on related activities, policies and procedures.Research and compile materials for presentations and projects according to office procedures.Establish and maintain an organized filing system according to office procedures to ensure the expeditious retrieval of information in both paper and scanned format.Reconcile monthly reports, post and disseminate information as appropriate, and prepare reports on a monthly, quarterly, or as needed basis.Process departmental/cancer ecology center laboratory procurement requests.Assist cancer ecology center laboratory personnel with reimbursement requests and other administrative supportPlace orders, verify shipments, and resolve purchasing related issues. Access and implement communications requirements (i.e. phones, office and cell)Provide coverage of responsibilities of other administrative staff during vacations or other absences. Perform other duties as required.Special Knowledge, Skills, & AbilitiesExcellent typing and accuracy skills, proficient with personal computers, demonstrated knowledge of Windows 7 and Microsoft Office. Proficient with Microsoft Word, Microsoft Excel, Outlook, and PowerPoint. Microsoft Access Knowledge helpful. Strong computer literacy skills and ability to learn new software.Excellent verbal and written communication skills.Knowledge of SAP helpful.Knowledge of and experience in using EPIC is a plusAbility to take initiative and exercise independent judgment to resolve administrative problems.Excellent organizational skills with attention to detail; strong interpersonal skills and ability to work as part of a team.Ability to work in a dynamic fast-paced environment and respond quickly to changing priorities.Proven ability to multi-task, prioritize projects and adhere to deadlines.Minimum QualificationsHigh School Diploma or graduation equivalent.Five years progressively responsible administrative experience.Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.Preferred QualificationsBachelor's Degree.Project management experience.Classified Title: Sr. Administrative CoordinatorRole/Level/Range: ATO 40/E/03/OFStarting Hourly Pay Rate Range:Min $21.00 - Max $36.50 HRLY ($28.75/hour targeted; Commensurate with experience)Employee group: Full TimeSchedule: Monday - Friday, 8:30 A.M - 5:00 P.M.Exempt Status:Non-ExemptLocation:School of Medicine CampusDepartment name: SOM Uro Urology ResearchPersonnel area: School of MedicineTotal RewardsThe referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here:Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.Accommodation InformationIf you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent AcquisitionOffice at TTY users, call via Maryland Relay or dial more information about workplace accommodations or accessibility at Johns Hopkins University, please visit Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information,applicants for SOM positions should visit and all other JHU applicants should visitThe following additional provisions may apply, depending on campus.Your recruiter will advise accordingly.The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.Note: Job Postings are updated daily and remain online until filled.
Company:
Johns Hopkins University
Posted:
January 2 on WhatJobs
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More About this Listing: We are seeking a SR. Administrative Coordinator to provide
We are seeking a SR. Administrative Coordinator to provide is a Clerical Administrative Coordinator, Administrative Specialist Job at Johns Hopkins University located in Baltimore MD. Find other listings like We are seeking a SR. Administrative Coordinator to provide by searching Oodle for Clerical Administrative Coordinator, Administrative Specialist Jobs.
We are seeking a SR. Administrative Coordinator to provide is a Clerical Administrative Coordinator, Administrative Specialist Job at Johns Hopkins University located in Baltimore MD. Find other listings like We are seeking a SR. Administrative Coordinator to provide by searching Oodle for Clerical Administrative Coordinator, Administrative Specialist Jobs.