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Sr. Manager - Meetings & Events
Location:
Washington, DC
Description:
Overview Pharmaceutical Research and Manufacturers of America (PhRMA) is seeking a full-time, Senior Manager, Meetings and Events to provide support to PhRMA meetings functions. The Sr. Manager is responsible for: Manage PhRMA travel program to include: Point of contact for WorldTravel Oversee and manage all contracts with travel partners: United, Enterprise, American Airlines and Southwest Liaison between PhRMA employees and Travel Agency Act as emergency contact for PhRMA employees while actively traveling Work closely with PhRMA's accounting team on travel-related expenses Work closely with the Senior Administrator to oversee the in-house catering program which includes SOPs, communication, and coordination with PhRMA staff, ordering food, sourcing and managing caterers and vendors. Reconciliation of the Meetings AmEx and catering invoices. Create reports in Tripleseat related to meetings and events. Liaise with meetings consultants and Director to assist with new vendor set-up, processing and payment of all meetings invoices. Assist with event sourcing and logistics for dinners, happy hours, off-site meetings and retreats and All Staff Meetings and events. Assist with contract management for hotels, venues, and vendors. Assist with CEO/Management Committee level meetings and events, Board of Directors Meetings, and Annual Planning Meeting (APM). Travel for Offsite meetings as needed. Manage all fundraisers (communications, pre and onsite logistics) and board transportation. Perform other duties as assigned. Key Success FactorsPhRMA seeks a proactive, confident and action-oriented individual who is passionate about contributing to the health care challenges we face today. Key success factors for this role include a strong sense of team and collaborative focus. The preferred candidate will bring substantive communication expertise and be an organized, detail-oriented, self-starter with excellent writing skills and the ability to convey content in an audience-appropriate and compelling manner. Demonstrated consensus building, decision-making and interpersonal skills are essential. This is a highly visible, fast-paced position that is both internally and externally facing. Accordingly, the successful candidate should be adaptable, able to reprioritize and shift gears quickly, comfortable in a high-pressure environment and be politically savvy, diplomatic, responsive, and mature. Professional Experience / Requirements Bachelor's Degree or higher. A minimum of 7+ years of combined experience in hospitality. Ability to come into the office on remote days (Mondays and Fridays) for events as needed. Excellent interpersonal skills, relationship-building skills, and professional presence. Experience using Tripleseat event management software. Excellent computer skills, particularly experience with MS Outlook and Office. Ability to maintain strict confidentiality in extremely sensitive situations. Excellent organizational skills. Ability to multi-task, juggling sometimes numerous demands simultaneously. Customer service and detail-oriented. Potential Salary $92,100 - $120, 270 per annum. Salary is commensurate with experience and other compensable factors. Who we are The Pharmaceutical Research and Manufacturers of America (PhRMA) represents the country's leading innovative biopharmaceutical research companies, which are devoted to discovering and developing medicines that enable patients to live longer, healthier and more productive lives. Over the last decade, PhRMA member companies have more than doubled their annual investment in the search for new treatments and cures, including nearly $101 billion in 2022 alone. Connect with PhRMAFor information on how innovative medicines save lives, please visit: www.PhRMA.org www.Innovation.org www.MAT.org www.Facebook.com/PhRMA www.Twitter.com/PhRMA What we offerIn addition to a highly competitive salary and bonus program, various opportunities for reward and recognition and a platform of extensive benefits, PhRMA is committed to the development and overall wellbeing of our team members. We offer traditional (medical, dental, vision, flexible spending, life, AD&D, LTD, STD, LTC) and enhanced benefits such as parental leave, a well-being program, on-site fitness facility, back-up care, an employee assistance program, and pre-tax commuting benefits. We also offer a robust 401k plan with employer contributions upon the first day of hire and immediate vesting, a generous paid time off plan, -ten paid holidays (plus inauguration day), half day Fridays preceding holidays, half day Fridays in the summer months and a paid winter break. As an organization, we work remotely on Mondays and Fridays and together in the office on Tuesdays through Thursdays. We also all work remotely in the month of August.We are committed to the growth and development of our team members and offer many learning opportunities including an integrated onboarding program, best-in-class leadership programming, tuition reimbursement, industry on -site and off-site training, and other management/professional development programs. Corporate social responsibility is also important to us at PhRMA. Our team members participate in community service activities, fundraising drives and charitable athletic events. We are committed to supporting our family of professionals at PhRMA and strive to create programs that help our team members manage the challenges of balancing a fast-paced career with their own personal goals. Equal Opportunity Employer PhRMA provides equal employment opportunities to all applicants without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation or veteran status in accordance with applicable federal, state and local laws governing nondiscrimination in employment. The job description contains an overview of the activities and duties for this role. Responsibilities may change and new ones may be assigned at any time. To apply, click on the link below: PhRMA Job Postings PDN-9bd776c1-58d8-446e-8d1e-90f09afa14bf
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More About this Listing: Sr. Manager - Meetings & Events
Sr. Manager - Meetings & Events is a Executive Manager Job at Phrma located in Washington DC. Find other listings like Sr. Manager - Meetings & Events by searching Oodle for Executive Manager Jobs.
Sr. Manager - Meetings & Events is a Executive Manager Job at Phrma located in Washington DC. Find other listings like Sr. Manager - Meetings & Events by searching Oodle for Executive Manager Jobs.