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Senior Executive/Administrative Assistant
Location:
Bethesda, MD
Description:
We are searching for a Senior Executive/Administrative Assistant to join our team and support our client based in Bethesda, Maryland. Initially, the position will be required to be on-site for 5 days per week. After successful training, the position will have the option to work remote 1 or possibly 2 days per week based on successful performance. This hybrid schedule is subject to change based on the client needs.This position will provide high-level, high quality administrative support services to the U.S. Department of Health and Human Services (DHHS) Program Support Center (PSC) executive. The duties include leveraging the Departmental Tools to establish routines and meeting/calendar/task management, coordinating meetings, preparing PowerPoint presentations; reviewing and proofreading documents and presentations; assisting with organizing goals and objectives, and priorities; and coordinating teamwork among the federal government staff and contractor staff. The individual shall attend meetings at multiple levels, take and publish notes in designated MS Team Channels, and translate the notes into actionable minutes. Identify action items from meetings and work with the managers to assign and track the actions items thru completion. This individual shall also support the creation and organization of the Departmental operating procedures and critical business files.The Senior Executive/Administrative Assistant provides the senior executive with a wide range of support. This will include administration, coordination, and project management duties, all requiring self-direction with frequent interaction with executive-level associates within HHS. The Senior Executive/Administrative Assistant serves as the primary point of contact on all administrative matters pertaining to the senior executive. The Senior Executive/Administrative Assistant will provide recommendations to improve operations and processes. This role operates in a dynamic, results-driven, fast-paced environment with regular exposure to confidential data and situations requiring discretion, tact, diplomacy and good judgment. To be successful, the Senior Executive/Administrative Assistant must be proactive, have exceptional attention to detail and be a strong problem-solver. Qualifications: The candidate must have the following. A minimum of 10 years of experience providing services to those described above (preferably in a Federal Government environment). 5 years directly supporting a senior executive is required. Expert/Advanced Level Proficiency with MS Office (Word, PowerPoint, Excel, Outlook, and MS Teams (communication, meetings, files, and apps) (will be required to complete an assessment prior to an offer of employment Experience with Microsoft Visio a plus Excellent writing and verbal communication skills. Excellent organization skills. Exhibit the ability to quickly learn how to use new software products. Experience with ServiceNow , or SalesForce , or both (desired). Must be detailed oriented A strategic thinker is a must Work independently (within the parameters set by government and vendor supervisor) Awareness and use of SharePoint Previous experience in communication with senior leadership (providing leadership reports etc.) Knowledge/background in federal processes Education: BS degree required Supplemental training and certifications with the MS products to indicate proficiencies, preferred. Clearance: In order to obtain required security clearance, candidate must be a US citizen or have resided in the U.S. for the past 3 consecutive years. Starry Associates is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. Job Posted by ApplicantPro
Company:
Starry Associates
Posted:
January 25 on ApplicantList
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More About this Listing: Senior Executive/Administrative Assistant
Senior Executive/Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Starry Associates located in Bethesda MD. Find other listings like Senior Executive/Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Senior Executive/Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Starry Associates located in Bethesda MD. Find other listings like Senior Executive/Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.