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School Operations Supervisor
Location:
Portland, OR
Description:
SUMMARY Under limited supervision, supervises and coordinates the operational and systems infrastructures of Serendipity. Participates in the development and implementation of policies and procedures, reviews current procedures to monitor and improve compliance and effectiveness. Assist Serendipity senior leadership with oversight of essential aspects of campus operations (e.g., IT, school safety, procurement, campus events, facility appearance, maintenance and planning, campus' supply and asset inventory, and vendor relationships and service agreements) May also manage the day-to-day activities of one or more departments and may be required to perform duties of those departments from time to time. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Facilities-Safety: -Works with Facilities Coordinator to develop and execute a general facilities maintenance plan with long term and short-term facilities needs and improvements in mind. - Review and ensure completion of any maintenance request tickets throughout the school year and during the spring , summer, and winter break if necessary; review requests for maintenance with the Assistant Director to ensure budget and funds are available. -Develops or assists with the development and implementation of policies and procedures consistent with those of Serendipity to ensure Safety and effectiveness. -Co-Chairs the Agency Safety Committee, ensuring compliance with all OSHA standards and requirements. -Develop, maintain, and coordinate the delivery of various health, safety, emergency response, and preparedness training for staff and students. -Participates in trainings and community activities/committees related to occupational health, safety, and emergency preparedness. -Develops and maintains injury and illness policies and procedures to include safety plans, awareness programs, accident investigations, health and safety inspections, and surveys utilizing outside sources as necessary. -Works with Facilities and Assistant Director to ensure environmental safety plans are executed with fidelity, including IPM, Indoor Air quality, Radon testing, etc. -Assist in supporting and training campus with issues and understanding campus operations process, etc. -Serve as the Campus Emergency Management Point of Contact -Maintains and updates SDS database as needed. -Conduct routine building and grounds safety inspections. IT Services: Works with IT staff and existing IT MSP to: Evaluates the functionality of IT systems, policies and procedures with the assistance and guidance of IT Managed Service Provider and Internal IT staff. Works with IT partners to create and manage IT budgets, equipment inventory, and purchasing. Works with cybersecurity partners and IT Staff to evaluate, design, and implement cyber security plans, policies, and procedures. Participates on all hardware, software, and networking evaluations and maintains vendor contracts in cooperation with IT staff. Oversees/keeps informed of software installations and upgrades including testing. Provides or coordinates technical assistance and training to system users; answers users' inquiries concerning the use of computer hardware and software, including printing, word processing, programming languages, electronic mail, and operating systems. Effectively communicates relevant IT-related information to the management team. ADDITIONAL DUTIES AND RESPONSIBILITIES Manage, maintain, and develop upgrades to the VOIP telephone system, in cooperation/consultation with relevant vendors. Manage and maintain the electronic door lock system. -Creates staff and student ID cards, as part of Serendipity's safety protocols. -Provides advice and assistance to Senior management in the planning, implementation, and evaluation of modifications to existing operations, systems, and procedures. -Maintains regular and consistent attendance and punctuality as described in Serendipity's Employee Handbook -Works Collaboratively with all workgroups within Serendipity, maintaining a spirit of teamwork and trust. -Other relevant duties as assigned that are relevant to the primary job duties. SUPERVISORY RESPONSIBILITIES This position supervises various department staff including Facilities and IT staff by training and coaching employees, communicating job expectations, and appraising their performance. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/experience: 4 year College Degree or 2-3 years relevant work experience and/or training; or equivalent combination of education and experience. Certification/Licenses: First Aid/CPR and other certifications will be trained by Serendipity. Computer Skills: Job requires specialized computer skills. Must be adept at using various applications including database, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. Physical Demands: Regular attendance is a necessary and essential function. Ability to physically assist with tasks of the employees you supervise if necessary. Other Requirements: Pass a pre-employment criminal records check. Language Skills: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. WORK ENVIRONMENT While performing the duties of this job, the employee may be exposed to assault by a student. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet, but occasionally may be moderate to elevated significantly above normal. Job Posted by ApplicantPro
Company:
Serendipity Center
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: School Operations Supervisor
School Operations Supervisor is a Production Operations Supervisor Job at Serendipity Center located in Portland OR. Find other listings like School Operations Supervisor by searching Oodle for Production Operations Supervisor Jobs.
School Operations Supervisor is a Production Operations Supervisor Job at Serendipity Center located in Portland OR. Find other listings like School Operations Supervisor by searching Oodle for Production Operations Supervisor Jobs.