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Property Management Assistant
Location:
Pittsburgh, PA
Description:
Job Overview: The Property Management Assistant is responsible for supporting various aspects of property management across multiple locations, ensuring smooth operations and excellent resident and vendor relations. The ideal candidate will be proficient in property management software, possess strong organizational skills, and demonstrate exceptional communication abilities. Key Responsibilities :Key responsibilities include accounts payable, BuildingLink/Carson administration for tenants, Residential and Commercial tenant coordination and management, Lease Renewals and Compliance items. Specific duties: Accounts Payable – Cork Factory, Lot 24, Butler + PhiladelphiaScan and upload invoicesSubmit new vendor information, COI and W-9s to accountingInteract with vendors regarding payment problems or registering with NexusConnectReview statements, request and process missing invoices.Code reoccurring invoices for approval Buildinglink/Carson – Cork Factory, Lot 24, Butler + Philadelphia ResidentialAdd resident to BuildingLink and/or CarsonSend intro emails to new residents.Enter resident instructions (PTE, no not admit), resident asset information (bike registration) and resident vehicle informationApprove and cross post resident marketplace posts. Enter for resident if needed.Create and maintain events calendar, slideshow of events and notices and schedule scrolling announcements as neededSet up employee accounts. Add photos. Update status of users.Help ensure TV display screens in mailbox areas are operating. Residential Coordination – 36 units onlySend intro emails to new residents and goodbye email to residents moving outCoordinate access and track WOsCorrespond to residents and maintain resident relations, as neededTransfer residential utilities back into our name Renewals – 36 units onlyDrop provided rates from budget into renewal form and send to residents via DocuSignTrack renewalsIf residents are not renewing notify manager Compliance - Cork Factory, Lot 24, Butler + PhiladelphiaMaintain, renew and track certificates/inspection reports for pools, elevators and fire safetyMaintain, renew and track housing licensesTrack and manage refuse fees Commercial Tenant Coordination – Cork Factory Retail, Butler Street + PhiladelphiaNotify tenants of inspections or scheduled work, as neededSend request for tenant to transfer utilities, as needed Cork Factory & Lot 24 Responsibilities: Guest Suite Rentals Ensure guest suite registration is complete and being tracked and monitored daily.Confirm guest suite approvals with GM as needed.Ensure expenses related to guest suite rentals are being tracked.Provide monthly reports of rentals as needed. Storage Maintain accurate list of available storage lockers via MRI Keytrak Assist new employees with set up: password entry and fingerprint ID in Keytrak machines.Adjust staff access as needed.Update contracts. Order replacement parts. Call for support as needed. Bikes Process resident bike and kayak registration forms.Assign numbered ID tags, place in envelope with literature.Enter resident bike info and tag number into Buildinglink Assets.Mark registration forms with date and tag numbers and store, by apartment number, in binder of all current residents with bikes.Order bike maps from BikePGHConduct periodic storage area inspections, Flag bikes without tags, check against descriptions in bike registry. Assign new numbered tags to residents if needed. Contact past residents whose bikes still are stored on site.Coordinate bike donation pickup with FreeRide. Pool Maintain mandatory document books and signage for ACHD Inspector and publicInventory, order, restock first aid kit supplies for pools and officesInteract with AED supplier as needed, order supplies when needed In Office Coverage – Lot 24 specific Assist Lot 24 Community Manager as neededInteract with residents as needed Additional tasks/projects as needed Qualifications/Requirements within fast paced, detail oriented organizations Strong communication and interpersonal skills to detail and proactive approach to identifying and independently resolving issues crucial to handle the pressure of a dynamic work environment while tracking projects & meet deadlines with BuildingLink and MRI software a plus in Word, Excel and Outlook Powered by JazzHR
Company:
Midwood Investment & Development
Posted:
April 5 on The Resumator
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More About this Listing: Property Management Assistant
Property Management Assistant is a Clerical Assistant Job at Midwood Investment & Development located in Pittsburgh PA. Find other listings like Property Management Assistant by searching Oodle for Clerical Assistant Jobs.
Property Management Assistant is a Clerical Assistant Job at Midwood Investment & Development located in Pittsburgh PA. Find other listings like Property Management Assistant by searching Oodle for Clerical Assistant Jobs.