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Project Manager Assistant with F.D. Thomas, Inc.
Location:
Baltimore, MD
Description:
Job Summary: This position is a site administrative support position that assists and answers to the Project Management Team of FDT. The position usually works under the direct authority of the site Project Manager. Work is usually completed in a satellite office and generally deals with a single large project but may include multiple projects. The PM Assistant supports the projects and staff from project start up to close out. Essential Job Functions: Project Administration: Take meeting minutes at PM meetings, create and distribute list of action items Assist PM with purchasing and inventory with suppliers Data Entry (Purchase Orders, T&M Tallying/Compiling, Productivity Tracking for Payroll Upload) Maintain an accurate and up-to-date project file Scan/Attach all pertinent docs to Viewpoint (audits, forms, submittals, reports) Assist PM in billing process (assist PM in obtaining proper paperwork prior to payment, monthly payment applications and retention payment.) Picking up Supplies and making deliveries Assisting Human Resources with onsite administration of New Hire Processing., Tracking & Correspondence (Union Dispatches, Pre-Placement Testing, Safety Orientations, Etc.) Update Monthly projections as directed by PM's Assist PM with assembly & dissemination of submittals, safety plans (HazComs), etc. as directed. Provide administrative/clerical support for other departments as requested Filing, Copying, Organizing, Quality Document Control. Job Closeout: Prepare, collate, and distribute all Close-Out documents and items per project and as directed Other Responsibilities: Miscellaneous assistance in all administrative processes as related and as requested Manage multiple priorities meeting all deadlines in a complete and accurate manner While it is impossible to list every duty that may be asked of an employee, the Employer may ask that an employee do other duties as the business need arises Required Knowledge, Skills, and Abilities (KSA): (Education and Experience) High School diploma or equivalent, AA Degree Preferred Computer proficient with MS Office applications (Excel, Windows, Outlook, etc.) 1 year experience in similar position or college credit equivalent Must be able to take direction and complete projects as assigned. Able to use general office equipment (Phone, Fax, Copier, Scanner) Ability to learn new software, processes and procedures. Must have good solid math abilities in basic calculations. Good math skills with basic computations such as add, subtract, multiple, divide, etc. Excellent customer service and problem solving skills in a professional environment Must be able to multi-task, organize and prioritize work with minimal supervision. Remain calm in high stress environments while multi-tasking Courteous, personable, and professional manner Self-motivated, able to work without direct supervision and problem-solve effectively About Company F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast. F.D. Thomas, Inc. is headquartered in Central Point, OR. FDT is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Iñupiat shareholders. EEO Statement: ASCR Industrial and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. ASRC Industrial is an Equal Opportunity Employer.
Company:
Asrc Industrial
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Project Manager Assistant with F.D. Thomas, Inc.
Project Manager Assistant with F.D. Thomas, Inc. is a Executive Project Manager Job at Asrc Industrial located in Baltimore MD. Find other listings like Project Manager Assistant with F.D. Thomas, Inc. by searching Oodle for Executive Project Manager Jobs.
Project Manager Assistant with F.D. Thomas, Inc. is a Executive Project Manager Job at Asrc Industrial located in Baltimore MD. Find other listings like Project Manager Assistant with F.D. Thomas, Inc. by searching Oodle for Executive Project Manager Jobs.