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Project Administrator
Location:
Charlotte, NC
Description:
POSITION PURPOSE This position provides a key Project Administrative support role for Branch locations including all operations. Skills will be utilized to ensure Branch operations have proper project administrative support from start to finish. RESPONSIBILITIES/FUNCTIONS/TASKS Responsibilities include but are not limited to: Prepares, tracks, and compiles all required field data Collects all daily reports, timesheets and sign-in sheets, and material tracking. Reviews and organizes information Maintain job files (both hard files and electronic), update company-based program Assists with preparation of change-orders, insurance, and other correspondence Provides accurate and up to date information on time sensitive material. Interacts with vendors, contractors, employees Communicate with Operations Team regarding invoicing questions, reviews, and revisions Validate daily paperwork and reconcile cost with vendor invoices Prepare invoice billing packages for clients, including support documents Update invoices daily and communicate current value Audit invoices prior to distribution against customer contracts while tracking against costs and margins Print and reconcile job cost Other administrative duties as needed QUALIFICATIONS Technical Qualifications: Strong skillset with Excel, Word, and other Microsoft Office tools Working knowledge of Microsoft Teams Comprehend Client specific billing information and adhere to their contractual agreements Behavioral Qualifications: Detail oriented and works with a high degree of accuracy Highly organized and flexible Outstanding problem-solving abilities Must be self-directed and able to complete projects with limited supervision Works well with deadlines Excellent time management skills Able to handle multiple projects Willing to assist others when needed Experience: 2 years of project administration or office experience Education: High School Diploma or Equivalent PREFERENCES N/A SPECIAL POSITION REQUIRMENTS N/A WORK REQUIREMENTS Largely sedentary role, with extended periods of computer usage Ability to stoop, bend, or stand as necessary Must be able to lift 25 pounds Must have a valid DL THE COMPANY offers excellent benefits including: Medical, Dental, Life, Long Term Disability, PTO days, Paid Holidays and a 401(k) Retirement Plan. THE COMPANY is an Equal Opportunity Employer. THE COMPANY will not tolerate discrimination against any employee or applicants on any legally-recognized basis including, but not limited to: age; ancestry; childbirth or related medical condition; citizenship; color; creed; familial status; genetic information; height; weight; marital status; national origin; physical or mental disability or handicap; pregnancy; race; religion; sex; sexual orientation; uniform service member status or veteran status. Third party resume submissions not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee. THE COMPANY is an E-Verify Employer. Job Posted by ApplicantPro
Company:
First Onsite
Posted:
December 26 2023 on ApplicantPool
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More About this Listing: Project Administrator
Project Administrator is a Clerical Administrator Job at First Onsite located in Charlotte NC. Find other listings like Project Administrator by searching Oodle for Clerical Administrator Jobs.
Project Administrator is a Clerical Administrator Job at First Onsite located in Charlotte NC. Find other listings like Project Administrator by searching Oodle for Clerical Administrator Jobs.