Roslyn Harbor, New York, United States
This listing was posted on Broadbean.
Private Events Coordinator
Location:
Greenvale, NY
Description:
Job DescriptionWe are Invited.At Invited Clubs, work feels like play as you build relationships with your team and meet Members from all different backgrounds. Every time you step foot in your Club, you can create magic moments and enrich lives. We are passionate about bringing people together and bringing out the very best in life. So, join us and be a part of a fun, fast-paced, high-impact group of talented people where you belong.Invited reflects our proud history of inclusiveness and captures our welcoming spirit. Our unprecedented collection of more than 200 golf and country, city, and stadium clubs share a common goal- building relationships and enriching lives. The time has come to build on our traditions and write new chapters. We welcome you to join us.Invited. Where You Belong. This position is responsible for assisting the Event Sales Director in all aspects the selling, planning and coordinating all aspects of private event and meeting functions held within the club to achieve the annual private event sales plan. ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES * Development of a sufficient prospect inventory and maintain a tracking system, to insure on-going contact with existing client base and development of new clients. * Responsible for assisting the Private Events Director with meeting with the clients to determine needs. * Networking inside and outside the Club to obtain "leads" and build relationships with new and existing clients. * Work with Private Event Director and Executive Chef to establish profitable and competitive private event menus that meet the client's needs. Creates and maintains menu packages for all market segments. * Maintains all files for Private Event Director to ensures all contracts, procures client's signature, and collects necessary deposit and payments per accounting policy. * Manages all accounts with repeat weekly, monthly events. Ensures all policies are followed and member/guest satisfaction levels are met. * Assists Private Event Director with all office paperwork including tracking all expenses incurred by the Private Event Department are accurately recorded and are within financial guidelines. * Responsible for daily coordination of private events and operations including getting final guests, signature, payments, ordering audio visual, specialty items and distribution of banquet event orders. * Oversee event execution and coordinate events the day of, working with food & beverage team for private events to ensure the staff successfully executes with efficiency. * Assist fellow Employee Partners, Members, and guests to ensure delivery of the 3 steps of service without being directed. Be aware of team members and the environment and participate as a member of the team. * Become proficient in the use of CaterPro computer system. Insure that all banquet sales in MICROS are accurate and match with CaterPro on a daily, weekly, and period basis. . * Attendance at all required Food and Beverage Meetings and Employee Partner Meetings. * Be visible in the Club during peak operating hours. Meet and greet Members and guests as needed at private functions and at appropriate club events. * Assisting with all internal prospecting and marketing programs. These programs include but are not limited to: New Members, Member Milestones, Members at Large and Member Guests. Such programs should be in place and executed on an ongoing basis. * ponsible for working with Marketing, the Event Sales Director and Regional Private Event Director on promotional material and private event related sections of the club website and social media outlets. * Responds to all calls, inquiries and RFP's with in 24hr hours or sooner. Uncovers needs, scheduled and conducts site tours and create an ultimate sales experience, growing sales. * Makes a minimum of 15 outgoing cold calls per week. OTHER ACCOUNTABILITIES * Because of the fluctuating demands of the Club's operation, it may be necessary that each Employee Partner to perform a multitude of different functions; therefore, as an essential part of your job, you will be expected to help others when the occasion arises, just as other Employees are expected to help you. Accordingly, you may be expected to perform other tasks as needed or as directed. * Adhere to all of the various company, club and department written mandatory standards of operations, policies and procedures, manuals, memos, oral instructions, etc., all of which go to make up the essential functions of the job. * Responsible for demonstrating good teamwork. * Follow all service department, club and corporate guidelines and policies as instructed by supervisor, policies and manuals. * Professional, impeccable appearance maintained by self and all private event personnel. * Responsible for maintaining good conduct and safe working habits while in all areas and assuring that others are acting safely. Have more questions? Check out ourInvited Jobswebsite to get more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks:LinkedInInstagram Twitter FacebookInvited is an Equal Employment Opportunity Employer / Invited participates in E-Verify. This job post is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary.
Company:
Roslyn Harbor, New York, United States
Posted:
November 21 2023 on Broadbean
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More About this Listing: Private Events Coordinator
Private Events Coordinator is a Advertising & Marketing Event Coordinator Job at Roslyn Harbor, New York, United States located in Greenvale NY. Find other listings like Private Events Coordinator by searching Oodle for Advertising & Marketing Event Coordinator Jobs.
Private Events Coordinator is a Advertising & Marketing Event Coordinator Job at Roslyn Harbor, New York, United States located in Greenvale NY. Find other listings like Private Events Coordinator by searching Oodle for Advertising & Marketing Event Coordinator Jobs.