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Office Manager/Bookkeeper
Location:
Lexington, KY
Description:
Town Branch Park is a nonprofit organization whose mission is to oversee the design, construction, programming and ultimate operations of Town Branch Park - a new 9-acre world-class green space adjacent to Rupp Arena and the Convention Center.Town Branch Park is looking for a dedicated and exceptionally organized individual to join as an integral member of our small, but mighty team. The Office Manager/ Bookkeeper will support the Executive Director (ED) and will be responsible for organizing, coordinating and maintaining office operations to ensure organizational effectiveness and efficiency Bookkeeping and Project Management * Oversee all bookkeeping functions, including A/R, A/P and payroll through third party accounting firm and serve as the organization's primary liaison to third party accounting and processing partners* Oversee third party preparation of monthly, quarterly and annual financial statements* Monitor organization's annual budget* Prepare financial reports for grants and other funders* Make banking deposits* Help establish and monitor employee benefits, as needed* Follow organization's protocol for tracking all donations* Perform day-to-day management of third party contracts* Work with ED and third party accountant to develop organization budget andprojected budgets for various phases of project; track project costs in order to meetbudget and projected budgets* Develop and manage a detailed project schedule and work plan* Oversee the review of cost estimates and securing vendor bids for services Administrative Duties * Oversee the smooth operation of all office/administrative functions, including securing and monitoring office supply inventories* Ensure digital administration accounts (Dropbox, DonorTools, etc.) are current; keep record of log-in credentials* Interface and collaborate with contracted IT support personnel and software and hardware vendors* Establish and maintain effective filing systems (both digital and physical)* Support ED with all aspects of quarterly board and monthly committee preparation,including scheduling, agenda, dissemination (digital and hard copy) of packets andmaterials, room reservations, and catering* Assist ED in preparation of board reports* Provide hospitality support, including setting up/clearing up food and beverages for board meetings and visits with external partners and/or funders (as needed)* Attend all meetings of the Board, recording minutes of the meetings and maintaining accurate and complete records of actions* Format and print letters and other correspondence for staff, as needed* Ensure the efficient daily office operations, handling range of tasks from IT, phone,copies, computer and related office needs and print projects* Organize supplies, files, recycling, shredding, etc.* Ensure branded business materials are available to staff (business cards, letterheadtemplates, etc.) Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position. Duties, responsibilities and activities may change at any time with or without notice. To perform the job successfully, an individual should demonstrate the following:* Achievement focused - Demonstrates persistence and overcomes obstacles, recognizes and acts on opportunities, sets and achieves goals* Communications - Exhibits goods listening and comprehension, clearly expresses thoughts and ideas in written form and verbally, keeps others adequately informed* Problem solving - Gathers and analyzes information skillfully, identifies issues in a timely manner and resolves problems in early stages, works well in groups or individually to resolve issues* Self starter who thrives and enjoys multi-tasking and management of multiple projects and deadlines in an often fast-paced office* Detail oriented with exceptional knowledge and experience in Excel, donor databases and accounting software recblid 2b5p3qdk3afsivupupi3eoc9910qwa Associates Degree
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More About this Listing: Office Manager/Bookkeeper
Office Manager/Bookkeeper is a Clerical Bookkeeper, Office Manager Job at Town Branch Park located in Lexington KY. Find other listings like Office Manager/Bookkeeper by searching Oodle for Clerical Bookkeeper, Office Manager Jobs.
Office Manager/Bookkeeper is a Clerical Bookkeeper, Office Manager Job at Town Branch Park located in Lexington KY. Find other listings like Office Manager/Bookkeeper by searching Oodle for Clerical Bookkeeper, Office Manager Jobs.