Duracell
This listing was posted on Broadbean.
GM - Executive Assistant
Location:
West Palm Beach, FL
Description:
JOB DESCRIPTION As the Executive Assistant & Office Manager, you will play a multifaceted role, providing high-level administrative support to executives while overseeing the efficient operation of the office environment. This dynamic position requires exceptional organizational skills, discretion, and professionalism, as you will manage sensitive information, act as a primary point of contact for internal and external stakeholders and ensure the smooth functioning of office operations.RESPONSIBILITIES * Calendar Management: * Efficiently manage the executive's calendar, including scheduling meetings, appointments, and conference calls. * Prioritize and coordinate conflicting appointments and commitments to optimize the executive's time. * Communication: * Serve as the primary point of contact for internal and external communications directed to the executives. * Draft, review, and distribute correspondence, reports, and presentations on behalf of the executives. * Screen and prioritize incoming emails, phone calls, and other correspondence, responding or redirecting as appropriate. * Travel Coordination: * Arrange complex domestic and international travel itineraries for executives, including flights, accommodations, and ground transportation. * Ensure all travel arrangements align with executives' preferences and company policies. * Meeting Support: * Prepare meeting agendas, materials, and presentations for executives, attending meetings to take minutes and follow up on action items. * Arrange logistics for meetings, including room bookings, technology setup, and catering if necessary. * Administrative Support: * Provide general administrative support, including expense reporting, document preparation, and maintaining filing systems. * Assist with special projects, research, and data analysis as needed. * Reconcile receipts, credit card statements, and other documentation to track and categorize expenses incurred by the executives. * Work closely with accounting and finance teams to process expense reimbursements and resolve any discrepancies or issues. * Maintain detailed records of expenses and assist in budget tracking and forecasting as needed. * Provide guidance to the executives on expense policy compliance and offer recommendations for cost-saving opportunities where appropriate. * Assist with special projects and initiatives as assigned by the executives, exercising discretion and confidentiality as necessary. * Event Planning: * Plan and execute office events, meetings, and gatherings, coordinating logistics such as catering, venue booking, and attendee management. * Ensure events align with company culture and objectives, fostering a positive work environment. * Office Management: * Office Operations: Manage day-to-day office operations, including facilities management, supplies inventory, and equipment maintenance. * Vendor Management: Liaise with office vendors and service providers, negotiate contracts, and oversee the delivery of services. * Budget Management: Assist in developing and managing the office budget, tracking expenses, and identifying cost-saving opportunities. * Office Logistics: Coordinate office logistics, such as mail distribution, courier services, and facility access control systems. QUALIFICATIONS * Bachelor's degree in business administration, or related field preferred. * Proven experience as an executive assistant or similar role supporting C-level executives. * Strong organizational skills with the ability to multitask and prioritize competing demands effectively. * Excellent written and verbal communication skills, with a keen eye for detail and accuracy. * Discretion and professionalism in handling confidential information and sensitive matters. * Ability to work independently with minimal supervision and demonstrate initiative. * Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment. * Strong interpersonal skills with the ability to interact professionally at all levels of the organization. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.If you can imagine yourself in this role, we look forward to hearing from you. Duracell is committed to hiring incredible talent, and as such, offers competitive compensation packages and employee benefits. To this same end, Duracell respects and values the aspects that make each candidate unique and, as an Equal Opportunity employer, is committed to providing a work environment that is free of discrimination against employees and applicants on the basis of any factor prohibited by applicable laws and regulations.ABOUT US Duracell is the world's leading manufacturer and marketer of high-performance alkaline batteries, complemented by a portfolio of high quality, market leading specialty, rechargeable and professional batteries. Duracell's products power numerous critical professional devices across the globe such as heart rate monitors, defibrillators, telemetry devices, smoke detectors, fire alarms, automated valves and security systems. As the leader in the professional power category, Duracell has a rich history of innovation, continuously introducing batteries that are smaller, thinner, with more energy and longer lasting than competitive brands. Since March 2016, Duracell has found its permanent home within Berkshire Hathaway (ranked #4 World's Most Admired Companies by Fortune Magazine and #3 in the Fortune 500), and will continue to focus on sustainable growth, industry-leading innovation while creating long-term value for our customers and consumers. At Duracell, integrity, end-to-end accountability across all levels, fast decision-making and a "can do" attitude is highly valued. In January 2018, a new B2B Sector was created which among other duties, will assume responsibilities of the Professional Aftermarket businesses globally under the PROCELL brand.
Company:
Duracell
Posted:
April 17 on Broadbean
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More About this Listing: GM - Executive Assistant
GM - Executive Assistant is a Clerical Executive Assistant Job at Duracell located in West Palm Beach FL. Find other listings like GM - Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
GM - Executive Assistant is a Clerical Executive Assistant Job at Duracell located in West Palm Beach FL. Find other listings like GM - Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.