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Executive Assistant
Location:
Cambridge, MA
Description:
Our client is a prominent university based in Cambridge, MA, seeking an Executive Assistant to work in a contract through early June 2024. This role pays up to 42/hr depending on candidate experience. This position comprises a 35-hour work week.Responsibilities: Provides general office support including but not limited to answering phones, responding to phone and email inquiries, maintaining calendars, filing, and managing data updates in the development database. Schedules meetings/coordinates and confirms appointments, makes travel arrangements. Coordinates extensive travel arrangements including international travel for Dean and Senior Associate Dean, and associated faculty. Compiles and prepares meeting/appointment and solicitation materials. Researches and prepares background information, drafts high level strategy briefings for Dean, faculty, senior administrators and volunteers, and drafts correspondence or other communications. Assists with program activities and logistics for the Dean's Executive Board, including scheduling, drafting agendas, presentations, or other materials, tracking participation and drafting high level strategy briefing for the Dean and other key meeting participants. Interacts frequently with donors and/or their staff representing the Sr. Associate Dean to schedule appointments, provide ad-hoc follow up on questions, including direct correspondence and calls. Tracks prospects in the Sr. Associate Dean's portfolio documenting strategies and moves and ensuring that assignments are up to date and all activities are documented. Researches prospects and program information; manages routine data pulls and reporting and provide data analysis as needed using Advance, Qlikview, MS Word, and/or Excel; and follows up on requests to review gift terms and other gift related questions as needed. Works with the Communications staff to ensure talking points are written for the Sr. Associate Dean or other senior administrators for speaking engagements. As a member of the Alumni Relations and Development Office team, takes on critical project work as needed. May include working on fundraising project planning efforts, development committee meetings or events, and drafting reports and presentations. Qualifications: 5+ years of related administrative support experience Prior experience with complex calendar, expense, and travel itinerary management and support for a senior executive Demonstrated advanced level proficiency with Microsoft Word, Excel, and PowerPoint with ability to organize data in Excel and PowerPoint to produce graphs, charts, and other analyses and presentations. Excellent organizational skills: capable of managing multiple assignments from multiple sources; efficient, organized, detail oriented, and able to meet project deadlines. Excellent attention to detail, adaptability, and flexibility in general and in high pressure situations Ability to manage work and problem solve within a busy office with competing demands; not easily flustered nor easily overwhelmed by a high volume of activity and projects. Strong interpersonal, oral, written, and time management skills, along with tact, poise, mature judgement, diplomatic skills, and discretion. Ability to maintain confidentiality and exercise sound professional judgment and possess a strong commitment to client service. Comfort in interfacing with senior University leaders and high-capacity donors, with a high level of collegiality and discretion Ability to be a resourceful, quick thinking, and confident critical thinker who can anticipate work and act proactively and decisively. Ability to respond swiftly to challenges and juggle multiple and changing priorities. Integrity and demonstrated ability to manage highly confidential information. Ability to work occasional nights and weekends. Qualified candidates encouraged to apply!Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you!Beacon Hill. Employing the Future (TM)PDN-9b7e758a-da75-4444-9ea9-59f2b66d81c4
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More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at Monster located in Cambridge MA. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job at Monster located in Cambridge MA. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.