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Executive Assistant
Description:
A forward thinking, detailed oriented Executive Assistant to the CEO to provide direct administrative and strategic support to the CEO in managing the key processes that help drive the organization. The ideal candidate is comfortable with heavy calendar management and high-volume meeting arrangement. Over-communication and proactive thinking is an asset in this role, along with a keen perception of people and situations. As our Executive Assistant, you’ll build strong relationships quickly, both internal and external to the company. You want to work for a company that is mission-driven, and centered around the individuals served. Responsibilities: Create and present daily summaries of top-level items the CEO needs to review in a timely fashion. Plan and orchestrate work to ensure the CEO’s priorities are met, organizational goals are achieved, and best practices are upheld. Act as the primary point of contact for the CEO; Manage communication between CEO, management, and employees, liaising with internal and external executives on various projects and tasks. Support the communication strategy and development of materials for key strategic topics and items, both written and verbal for internal and external use. Provide full executive administrative support to the CEO including heavy phone coverage, detailed calendar management, and meeting coordination and logistics Create and present daily summaries of top level items the CEO needs to review in a timely fashion Assist with all recruiting that the CEO takes part in Create daily information sheets to include background information for each meeting Input data into Salesforce and ensure the integrity of the data Maintain spreadsheets in Excel and Google Sheets Manage heavy and complex calendars/scheduling, coordinate meetings and troubleshoot any conflicts Coordinate complex domestic travel including flights, hotels and ground transportation Answer incoming calls in a professional/timely manner and screen and forward calls accordingly Manage conference rooms including but not limited to; conference room scheduling, setup and breakdown of conference rooms (tech setup, catering etc.) Order breakfast/lunch catering for office/meetings Collaborate with Office Manager to maintain smooth office operations at all times Provide backup support to the Receptionist/Office Manager Assist with firmwide event coordination and planning Approach challenges with a positive and solutions-minded perspective; must be flexible and adaptable in the face of constant change Work on ad hoc projects as needed Minimal personal assistant responsibilities. Requirements 6+ years of professional experience in an administrative capacity 3+ years of experience supporting C-level executives in an EA capacity, or equivalent Proactively manage calendars, anticipate and resolve any scheduling conflicts or overlaps at the drop of a hat Handle confidential documents with discretion; facilitate and manage key documents across multiple workspaces that are crucial to our daily operations and contracting Draft, edit and organize presentations on behalf of Chief Executive Officer as needed Assist with hiring process and onboarding of your executives’ team members Manage projects simultaneously, identifying gaps, and taking ownership of projects; compile and prepare material and agendas for team meetings Plan and coordinate logistics for executives’ team events including: holiday parties, social events, leadership offsites, and celebrating milestone events. Run all travel arrangements for executives as the need arises, and coordinate related logistics (air travel, rental car, hotels) Conduct research projects across across a variety of topics, as assigned Build strong rapport with our leadership team and Executive suite, developing a sharp sense of timing and priorities
Posted:
February 13 on iSmartRecruit
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More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job located in United States. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job located in United States. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.