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Event Production Specialist
Location:
Honolulu, HI
Description:
Event Production Specialist About the Company As Hawaii's leading event production company, our mission is to create memorable and successful events that exceed our clients' expectations, nurture relationships, and delight the senses - one client, one event, one experience at a time. Incorporating each client's unique vision, we create sumptuous occasions, memorable well beyond the last morsel of dessert or sip of fine wine. Gourmet Events Hawaii | Honolulu, HI Reports to Director of Events Supervisory Responsibilities None Primary Purpose of Job: Propose, plan and execute exceptional events across the Hawaiian islands. Drive and manage ALL aspects of event planning and logistics adhering to strict deadlines and budgets. Develop and nurture relationships with vendors and venues to craft and implement leading event location and design for all events. Must stay current and lead in logistics, design, and production trends. Must be a solutions oriented, Can DO, positive team player who can demonstrate the ability to identify and solve operational hurdles. Establish strict SOPs and train future staff to adhere to and execute using these standards. Comply with legal, insurance, health and safety regulations at all times Ideal Character Traits As an ideal candidate, you have the following characteristics that perfectly match this role: You are a business professional with successful B2B and B2C communication with sales and marketing experience; You are a hard worker who understands the daily tenacity and commitment it takes to be successful in a competitive event business environment; You are an extrovert, a people-person, and enjoy interacting with all different personality types; You are an entrepreneur at heart and thoroughly enjoy "building something from nothing" , yet love being part of a team; You embrace and flourish in a "reap what you sow" environment where results translate into opportunity to quickly progress in the company; You enjoy motivating others through a positive attitude and outlook; Your organizational and communication skills are top-tier; You are a quick learner and enjoy learning new skill sets; You need minimal supervision and can thrive on your own given the proper tools and direction. Essential Functions Work closely with the event sales team to hit defined profit margins and KPI's Work closely with the rest of the event production team to ensure that each sold event is produced successfully as planned Send client invoices and procure payment for events Procure vendor invoices to pay for their services Manage marketing opportunities including website and social media platforms to create thoughtful and effective conversations to help stimulate inbound sales opportunities Serve as the company expert for catering and event planning software program (Total Party Planner) Communicate with our event clientele and develop strong partnerships with each client. Coordinate with internal staff, clients, vendors, and others to establish specifics for events. Act as liaison to clients and company General Manager throughout the discovery, planning, execution and wrap up processes; Research resources and add to vendor list, attend site visits and update or add site information to database, and lead pre-event operations meetings to thoroughly explain and share documents for a flawless execution of event; Plan and facilitate all logistics including, but not limited to: Contract negotiations Venue knowledge and contract preparation Staffing - FOH, BOH, security Catering Entertainment Transportation Marketing materials for Company Oversee client experience from initial communication, discovery session, proposal and invoice creation, pre-event operations meeting (timeline, pull sheet), event day execution and breakdown and post-event recap. Guarantee a high-level service throughout all phases Maintain and build a comprehensive database of industry contacts, vendors, and venues. Own the client, know the event, and provide clear and accurate answers to questions. Qualifications MUST LIVE AND RESIDE ON OAHU - potential to be a hybrid position based on performance: (3) days in office and (2) days work from home. Minimum of 2 years experience in event planning, operations and execution. Communication skills: Demonstrated exceptional listening , speaking , and writing skills. Attention to detail must be top-tier: Your ability to notice the most minute details of an event, from the typeface on the invitations to the kind of salad that will be served at the reception, is essential! Coordination and collaboration: Demonstrated ability to work alongside other people and adjust your actions to meet the event expectations. Problem-solving skills: Demonstrated ability to solve problems and maintain composure when doing so. Must be available to work nights, evenings, and weekends as necessary. Must be able to lift, carry and assemble heavy furniture and equipment - up to 50 pounds. Ability to work independently and be self motivated. Fluent and comfortable with Microsoft programs.. Highly organized and prioritization skill sets. Works effectively with coworkers - backing up each other and troubleshooting problems together as a team. Huge Plus Bachelor's degree in event management or a related discipline Experience in marketing and/or public relations Proficient with the Event/Catering Management System (Total Party Planner) Flexibility to travel to neighbor islands, as needed Enthusiastic personality and strong public speaking skills. Compensation Full time salaried position with top-tier benefits. Negotiable dependent upon experience. Clear pathways for advancement and rapid growth. Evaluations The Account Executive will meet regularly, but at minimum, meet monthly with the Director of Events to review the performance and minimum expectations of the position. Working Conditions The physical office is located at 1500 Kapiolani Blvd, Suite M4. This position has the potential to be a hybrid work position based on performance: minimum (3) days in office and (2) days' work from home. Must have a valid driver's license and an acceptable driving record. Must be authorized to work in the United States. Must be available to work some weekends.
Company:
Aloha Hospitality Professionals
Industry:
Hospitality & Travel
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Event Production Specialist
Event Production Specialist is a Hospitality Event Production Specialist Job at Aloha Hospitality Professionals located in Honolulu HI. Find other listings like Event Production Specialist by searching Oodle for Hospitality Event Production Specialist Jobs.
Event Production Specialist is a Hospitality Event Production Specialist Job at Aloha Hospitality Professionals located in Honolulu HI. Find other listings like Event Production Specialist by searching Oodle for Hospitality Event Production Specialist Jobs.