This listing was posted on Professional Diversity Network.
Department Administrator, Annual Giving
Location:
Hamilton, NY
Description:
Job Category Support Staff Position Title Department Administrator, Annual Giving Full Time/Part Time Full Time Division Office of Advancement Department Annual Giving Hiring Wage/Salary Range $18.75 - $20.75 / hourWhen extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations. Benefits Current BenefitsColgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to: Health and Wellness: Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions. Paid Time Off: Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year's and 3 floating holidays. Paid Family Leave: After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad. Continuing Education and Professional Development: Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.After 7 years of service in an eligible position an employee's eligible children may be awarded up to half of Colgate's tuition to attend an accredited college, university or trade school of their choice.Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewke's Center and Glendening Boathouse, free access to all cultural events. Department Statement Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. Colgate University enjoys a strong tradition of philanthropy and engagement and is currently engaged in a historic comprehensive campaign with a goal of $1B. To date, the Campaign for the Third Century has raised over $560M towards this goal.The Office of Annual Giving helps alumni, families, students, and friends contribute directly to the Colgate experience through support of financial aid, student life initiatives, academic programs, research projects, the arts, athletics, and more. The Annual Giving team is charged with boosting the alumni giving rate, meeting Colgate Fund goals ($8.8M in FY23) and driving Presidents' Circle membership including family and student membership. They achieve this goal through marketing, volunteer engagement, outreach, and events.The Department Administrator, Annual Giving plays a pivotal role in supporting the team's success by managing the daily operations of the department. This includes interfacing with alumni and parents via phone and email, data management, marketing and volunteer support, as well as meeting and event management. Accountabilities Responsibilities include coordination of the daily operations of the department.Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with the search process for new employees and for onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment.Maintain department records, research information, analyze data, prepare reports, edit, and format documents and presentations, and produce standard reports.Responsible for all aspects of planning and execution of assigned department events and functions, including travel arrangements.Monitor departmental budgets and report on status, variances, and potential issues.Responsible for building and/or room scheduling and service requests, as required.Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division, or function, as assigned. Technical Competencies Name Office ProductivityDescription Demonstrated ability to effectively utilize all university productivity applications (e.g. MS Office, Concur, EMS, CMS, and Google) to include: collecting, updating, formatting, and organizing moderately complex data such as sorts, filters, charts, pivot tables, all basic to intermediate level formulae, table of content formatting, mail merges, track changes, and other similar features. Demonstrated ability to efficiently leverage standard office software to manage calendars, contacts, and email correspondence for department staff.Name Event PlanningDescription Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration. Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors. Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants. Demonstrated ability to communicate all aspects of planning events. Demonstrated ability to quickly, efficiently, and inexpensively alter plans.Name Travel LogisticsDescription Demonstrated ability to effectively create travel plans involving multiple modes of transportation, destinations, and lodging. Demonstrated ability to quickly, efficiently, and inexpensively alter travel plans and itineraries. Demonstrated ability to consistently stay within university travel restrictions and guidelines.Name Technical Data SystemsDescription Demonstrated ability to utilize relevant data systems/software, e.g. Enterprise Resource Planning tool (Banner), Business Intelligence (Tableau). Demonstrated ability to enter, manipulate, query, and export all data sets used in day-to-day situations. Demonstrated ability to use all day-to-day and core functionality of all relevant systems.Name Administrative ProceduresDescription Demonstrated mastery of commonly used Colgate and divisional/functional administrative policies and practices. Has knowledge sufficient to follow administrative procedures and processes that are most critical to the department. Has knowledge sufficient to train others on all core and common administrative procedures. Has knowledge sufficient to create desktop aids or guides in the execution of common administrative procedures and processes. Demonstrated ability to effectively pull together sensitive and moderately complex data and information into an organized and cohesive product.Name Customer ServiceDescription Demonstrated ability to create welcoming and professional environment for guests. Demonstrated ability to use positive communications. Demonstrated ability to listen, respond effectively, and follow up appropriately on administrative inquiries, while being mindful and attentive to feedback. Makes use of specialized knowledge to assist others in resolving problems. Identifies opportunities for improving customer service methods.Name Domain-Specific SkillsDescription Demonstrated ability to serve as an ambassador to external constituents such as alumni, parents, friends, government officials, donors, and members of volunteer groups including the Board of Trustees, Alumni Council, and Parents' Steering Committee. Behavioral Competencies Name Personal Accountability for ResultsDescription Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.Name Effective CommunicationDescription Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.Name Problem Solving and Decision MakingDescription Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.Name Change ManagementDescription Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.Name Leadership and TeamworkDescription Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.Name Creativity and InnovationDescription Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.Name Diversity and InclusionDescription Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.Name SustainabilityDescription Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices. Requirements Professional Experience/ Qualifications The ability to handle confidential material with utmost discretion, and the ability to use computers and relevant software applications, such as email, MSWord, MSExcel, and a comfort level with database management are critical.Strong written and verbal communication skills, and the ability to work both independently and as part of a team are critical. Must possess strong judgment skills, and the ability develop solutions expediently.Candidates must be capable of working collegially and effectively with a diverse group of students, faculty, staff, alumni and visitors on a daily basis.Ability to participate in occasional evening and weekend work to support Advancement's and the University's events including blocks of time for major events, such as Reunion, Family Weekend, and Homecoming, and other event support as required. Preferred Qualifications Previous experience working with databasesPrevious experience in non-profit or higher educationPrevious customer service experienceEducation Associate's degree preferred, or a combination of education and experience from which comparable skills are obtained. Posting Detail Information Requisition Number 2024S009PostingTemporary NoWork Schedule Full-time, 37.5 hours per weekOffice in Hamilton NYHybrid work scheduleJob Open Date 02/06/2024Job Close Date Open Until Filled YesSpecial Instructions Summary EEO Statement It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply. Clery Act CAMPUS CRIME REPORTING AND STATISTICSThe Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at XXXX@colgate.edu.PDN-9b726234-4744-4f69-b964-d175eb5568ca
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Department Administrator, Annual Giving is a Clerical Administrator Job at Monster located in Hamilton NY. Find other listings like Department Administrator, Annual Giving by searching Oodle for Clerical Administrator Jobs.
Department Administrator, Annual Giving is a Clerical Administrator Job at Monster located in Hamilton NY. Find other listings like Department Administrator, Annual Giving by searching Oodle for Clerical Administrator Jobs.