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Community Services Assistant
Location:
Uvalde, TX
Description:
JOB SUMMARY : The Community Services Assistant is responsible for providing administrative and clerical support to the Community Services Program. This includes intaking and reviewing submitted utility vouchers, coordinating meetings, preparing materials for meetings, assisting with monitoring and tracking of program expenditures and performing general clerical duties such as typing correspondence, entering data, making copies and maintaining filing systems. E SSENTIAL JOB DUTIES AND FUNCTIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intakes utility vouchers submitted by County Coordinators, reviews utility bills to validate payment and submits to fiscal for processing. Communicates utility voucher errors to County Coordinators, returns for correction and ensures receipt of the corrected voucher in a timely manner. Coordinates and schedules meetings, training sessions and conference calls as needed. Prepares materials for training sessions or other meetings, to include agenda, binder and presentation preparation. Assists Program Director with compiling and generating monthly reports for funding sources as needed. Obtains quotes for procurement of all Community Services Program purchases including supplies and services. Orders, distributes and maintains appropriate level of inventory of office supplies. Monitors and tracks program expenditures, including rent, utilities and supply orders to ensure that budget allocations have been maintained. Books travel arrangements for all Community Services staff, reviews travel reconciliations to ensure expenditures are in line with agency policies and submits to fiscal for processing. Assists with software implementation and updates (i.e. SHAH). Assists Community Services Program Coordinator with Self-Sufficiency and Single Family HOME Program responsibilities as directed. Performs general clerical duties including typing correspondence, entering data into the computer, making copies, and maintaining filing systems. Follows CCSCT Policies and Procedures and maintains confidentiality in all phases of agency operations. Demonstrates an understanding of the agency mission and takes pride in achieving that mission. Familiarizes self with the agency's Strategic Plan, including its goals and strategies and works collaboratively with other agency staff to achieve identified outcomes. Attends and participates in staff meetings and related activities; attends conferences, workshops, and trainings to increase professional knowledge; serves on committees as assigned. Performs other related duties as assigned or required. SUPERVISORY RESPONSIBILITIES : This position has no supervisory responsibilities. JOB REQUIREMENTS : Education and Experience Requirements High school diploma or equivalent required. Associate's degree from an accredited college or university preferred. Minimum of one (1) to three (3) years of general office or administrative work experience. Bilingual in Spanish and English preferred. Must successfully complete a pre-employment criminal background check, drug test and motor vehicle records check. Must be at least 21 years of age, have a valid Class 'C' Texas Driver's License with an acceptable driving record and have access to a reliable vehicle with current vehicle liability insurance; must be willing to travel within service area. Must be able to work Monday through Friday between the hours of 8:00am-5:00pm. Schedules may vary based on business needs. Knowledge, Skills and Abilities Knowledge of administrative, office and clerical procedures and systems such as word processing, creating spreadsheets, designing and developing forms and managing files and records. Knowledge of Community Services Block Grant (CSBG), Comprehensive Energy Assistance Program (CEAP) and Emergency Food & Shelter Program (EFSP). Knowledge of federal, state and other local Community Services standards, policies and procedures. Knowledge of cultural differences and sensitivity to the implications of culture for service delivery. Working knowledge of computers and basic to intermediate skills in Microsoft Office (Word, Excel, Outlook); able to operate office machines such as fax, scanner, printer, copier, and telephone. Working knowledge of SHAH preferred. Effective communication skills with an ability to communicate clearly and concisely, both verbally and in writing, with persons from varied ethnic, socioeconomic, educational and cultural backgrounds. Ability to read, comprehend and follow oral and written instructions. Ability to work independently, with minimal supervision, and plan, organize, and manage multiple priorities. Ability to meet deadlines and work effectively under pressure in a fast-paced work environment with constant interruptions. Ability to work well in a team environment, collaborating with others to accomplish business objectives. Ability to use sound judgment and make timely decisions based on careful, objective review and analysis of available considerations and factors. Ability to maintain effective working relationships with agency staff, management, program participants, and others encountered in the course of work. Ability to deal with frequent change, delays or unexpected events and adapt to changes accordingly in the workplace. TRAVEL: Travel to and from various sites throughout the CCSCT service area takes place on an occasional basis. Occasional out-of-state and overnight travel may be required. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit, talk, hear, see, use hands to finger, handle or feel objects, tools or controls, and reach with hands and arms. The employee is occasionally required to stand, walk and rarely required to climb or balance, and to stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. This position requires manual dexterity sufficient to operate standard office equipment and tools. The employee must occasionally lift and/or carry up to 30 lbs. WORKING CONDITIONS : Work is generally performed in an office environment in which there is minimal exposure to unpleasant and/or hazardous working conditions. The noise level in the work environment is usually moderate to quiet. Employee must be able to function in an environment with constant interruptions. Job Posted by ApplicantPro
Company:
Community Council Of South Central Texas
Posted:
January 25 on ApplicantList
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More About this Listing: Community Services Assistant
Community Services Assistant is a Clerical Assistant Job at Community Council of South Central Texas located in Uvalde TX. Find other listings like Community Services Assistant by searching Oodle for Clerical Assistant Jobs.
Community Services Assistant is a Clerical Assistant Job at Community Council of South Central Texas located in Uvalde TX. Find other listings like Community Services Assistant by searching Oodle for Clerical Assistant Jobs.