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Clerical and Administrative Assistant - Sr. level, Active DoD Top Secret
Location:
Washington, DC
Description:
FWDthink is seeking an experienced senior level clerical and administrative assistant to join our innovative and growing company. In this role you will provide clerical and administrative support to an organization with a formalized structure. Interaction with general officers (or equivalent) and industry executives may occur. As such the right candidate will be familiar with the federal government and military culture, customs and courtesies and have strong oral and written communication skills and understand agency-related processes. Primary Responsibilities Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned Federal staff. Maintain daily schedule of assigned Federal staff. Plan, coordinate, and organize events, as directed by the Government. Secure facilities (on-site and off-site) prior to the event by coordinating with the conference room coordinator or applicable office/agency. Submit presentations in the requested format(s) within the prescribed time frame(s). Develop a written guide that details the relevant support duties (both general and specific) for each office, directorate, and division. Field calls and visitors to the front office, directorates, and divisions. Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails Review correspondence for accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments. Assist with video teleconferences (VTCs), SharePoint sites, etc. Monitor and track correspondence to ensure assigned suspense requirements are met. Perform quality control reviews of all reports, papers, and other documents to ensure high-quality correspondence. Maintain files and records systems in accordance with approved guidelines. Manage the agency's Task Management Tool (TMT) using the format outlined in the agency's operating instructions. Manage the Defense Travel System (DTS) for the agency front office, directorates, and divisions. Assist with addressing and responding to inquiries and concerns from senior officials, industry executives, and foreign governments. Assist with official organizational ceremonies and engagements, international and industry-specific presentations. Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate activities as assigned. Participate in document meetings, conferences, etc. Maintain assigned files and record systems in accordance with the approved guidelines. Schedule and maintain a calendar of assigned meeting space within the organization. Order and maintain approved inventory of standard office supplies for assigned staff utilizing approved process and procedures. Assist Federal staff with the completion of time and attendance submissions and maintain records as required. Assist the assigned staff with official travel requirements. Receive telephone calls and visitors. Direct call or visitor to requested Federal staff; redirect caller or visitor to appropriate staff as may be required. Complete routine duplication of documents utilizing provided duplication equipment not to exceed 15,000 printed pages. Proficient with Outlook, Teams, Word, Excel, and PowerPoint Additional duties may include security manager roles and responsibilities. Required Qualifications Active DoD Top Secret Security Clearance or higher Required Associates degree and three (3) years of experience working with a DoD or Federal Government performing the tasks as listed Overview: FWDthink, LLC is an ISO 9001:2015, ISO/IEC 27001:2013, and ISO/IEC 2000-1:2018, Small Business 8(a), Small Business HUBZone, Small Business Economically Disadvantaged Women-Owned Small Business (EDWOSB). FWDthink is a consulting company focused on innovation in 3 areas: Tech, Education and Consulting. We primarily support the federal government with our corporate office located in Washington, D.C. FWDthink offers expertise in Information Technology (IT) Solutioning, Program Management, Procurement and Acquisition Solutioning, Business Consulting Services and strong Cybersecurity past performance. Established in 2010, FWDthink holds a TS facility clearance, is 100% Woman and U.S. owned. We are a company of creators with evolving interests. We think forward by aligning our resources, tools, and strategies to focus on the solution. At FWDthink, we use authenticity, simplicity, and kindness to enable talent and service. Our model focuses on moving the mission Forward and encourages experimentation, expression, and the disruption of paradigms that no longer serve the greater good.
Company:
Fwdthink
Posted:
December 26 2023 on ApplicantPool
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More About this Listing: Clerical and Administrative Assistant - Sr. level, Active DoD Top Secret
Clerical and Administrative Assistant - Sr. level, Active DoD Top Secret is a Clerical Administrative Assistant, Administrative Specialist Job at Fwdthink located in Washington DC. Find other listings like Clerical and Administrative Assistant - Sr. level, Active DoD Top Secret by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Clerical and Administrative Assistant - Sr. level, Active DoD Top Secret is a Clerical Administrative Assistant, Administrative Specialist Job at Fwdthink located in Washington DC. Find other listings like Clerical and Administrative Assistant - Sr. level, Active DoD Top Secret by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.