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Administrative Services Manager
Location:
Carmichael, CA
Description:
JOB TITLE : Administrative Services Manager DIVISION : Administration CLASSIFICATION : Full Time: Exempt SALARY RANGE : $6,036.54 - $7,337.45 Monthly (Negotiable DOQ) DEFINITION : Plans, directs and coordinates the District's office operations, customer service and administrative staff; manages confidential personnel records; creates and submits annual reports; establishes and maintains policies and procedures for the District; is a member of the District's management team; responsible for recruitment and hiring; oversees and supervises payroll processing, salary and benefit program administration, equal employment opportunity, employee/labor relations, employee development, and/or other human services; provides support to the Advisory Board and District Administrator; and performs special projects as assigned and related work as required. POSITION INFORMATION : This single-position first-level management classification is responsible for overseeing the District's customer service, payroll and benefits administration, administrative support and the maintenance of confidential personnel records. ESSENTIAL JOB FUNCTIONS : Responsibilities and duties may include, but are not limited to, the following: Organizes, directs, and performs activities related to the District's office operations, customer service, employee payroll and benefits administration, records management and administrative support; and coordinates with other divisions. Assists in recruitment and hiring; prepares job descriptions; creates and advertises job openings; reviews candidate applications; conducts interviews; arranges for in person interview panels; interviews candidates; prepares background check-livescans Advises employees and clarifies policies and procedures concerning the County's group insurance plans and programs; provides formal presentations on all of benefits plans and procedures; responds to inquiries from employees, supervisors, and/or the public. Assists in the coordination, development, and implementation of training programs Responsible for human resource policies and regulations, personnel, and payroll records; compiles information for reports. Manages and evaluates the performance of clerical staff; works with employees to improve performance Ensures that payroll updates such as, new hires, terminated employees, changes in benefit options, overtime, and/or withholding, are accurately completed; computes SDI, SUI, and Workers Compensation insurance premiums, verifies and transfers; provides payroll records as requested by government agencies and others. Makes certain that confidential personnel records are effectively maintained, including employee time and leave balances. Represents the District in a variety of contacts with the public, community organizations and representatives of other governmental agencies. Assists as needed in financial duties related to financial audits and budget preparation. Performs special projects as assigned and related work as EMPLOYMENT STANDARDS : Education and Experience Guidelines: Four (4) years of professional level experience in human resources, payroll processing, or related field. Additional experience may be considered. Completion of an Associate Degree, or above, from an accredited college or university in business, public administration, human resources, or closely related field is highly desirable. Knowledge of: Basic human resources principles and procedures. Personnel and payroll record and documentation. Ability to: Read, understand, and explain human resources policies and procedures in English. Communicate clearly and effectively in front of groups and individuals. Work harmoniously and cooperatively with fellow employees and the public. Follow oral and written instruction. Prioritize and organize work responsibilities efficiently, to meet deadlines. Develop effective interviewing techniques. Make supported recommendations and demonstrate sound judgement. Supervise and provide support to clerical personnel. Operate Microsoft Word, Excel, Outlook, and PowerPoint Develop and train others in understanding and following procedures. Represent the division and other agencies, before public bodies. SPECIAL REQUIREMENTS : Possess a California Driver's license required by the State Department of Motor Vehicles. Continued maintenance of a valid driver's license and compliance with established District vehicle operation standards are a condition of continued employment. ENVIRONMENTAL CONDITIONS : Essential duties of this position are performed in a dynamic office environment. Incumbents work closely with other District personnel in the performance of assigned duties and responsibilities. PHYSICAL REQUIREMENTS : Work is performed in an environment of minimal physical labor, including prolonged periods of sitting and viewing data on a computer screen; requires finger and hand dexterity for extensive use of a personal computer; and require the ability to read and communicate with others to clarify information received, to reach for files and folders and other items; to stand, walk, push, pull and grasp objects (up to 30 lbs.) on a daily basis. OTHER: FLSA status for this position is E Applicants for employment must successfully pass a pre-employment criminal history and background check, a medical examination and/or drug screening, and a have an acceptable reference and employment verification check. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. Note: The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an inclusive list of all duties, responsibilities and skills required of incumbents. In accordance with the Americans with Disability Act, reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential job functions. Probationary Period: The probationary period for this classification is one (1) year.
Company:
Mission Oaks Recreation And Park District
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Services Manager
Administrative Services Manager is a Clerical Administrative Specialist Job at Mission Oaks Recreation and Park District located in Carmichael CA. Find other listings like Administrative Services Manager by searching Oodle for Clerical Administrative Specialist Jobs.
Administrative Services Manager is a Clerical Administrative Specialist Job at Mission Oaks Recreation and Park District located in Carmichael CA. Find other listings like Administrative Services Manager by searching Oodle for Clerical Administrative Specialist Jobs.