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Administrative Services Assistant
Location:
Schwenksville, PA
Description:
Reports to : Director of Operations & Human Resources Job Summary :The Administrative Services Assistant is responsible for the provision of Administrative Services toLiberty Ministries Directors, Staff and Residents. Principal Job Functions: Donation Processing Process donations, complete a Daily Cash Log, complete a deposit slip and compile a depositbag. Write and send donation thank you letters to donors. Maintain DonorPerfect database. Provide reports for accounting purposes and fundraisingcampaigns Accounts Payable Responsible for developing and maintaining good relationships with vendors through timely payments of invoices, correcting billing/service address options and invoice generation for properties Generate receipts for Program Fees, Electricity, Water and Sewer for all persons leasing or otherwise housed in Liberty Ministries owned buildings/properties. Maintain and coordinate contracts and services for Thrift in regard to utilities, lawn care, cleaning, pest control and water dispensers. Reconcile Liberty Ministries' Credit Cards (Wex and Wells Fargo) and complete expense report sheets. HR Administrative Support Process Direct Deposits, Wage Attachments, Address Change Forms, W2 Requests and backup, Payroll Processing using iSolved. Assist in the annual process of open enrollment for medical, dental and vision insurance by compiling and coordinating packets. Create and maintain personnel and accounts payable hard files. Responsible for Archive Files and compliance with Liberty Ministries' Records Retention Policy. Event Planning Coordinate hospitality related needs for Ministry staff. Assist in events such as the Annual Fundraising Banquet, Annual Summit, Golf Outing and other events by providing administrative support through creating and printing promotional materials, purchasing and coordination of resources, and day of facilitation support. Solicitations Arrange for mass mailings including, but not limited to: Banquet, End of Year Appeal, and newsletter mailings. Office Management Collect and process mail from mailbox in absence of Director of HR & Operations. Schedule repairs and deliveries for Ministry Office and Thrift equipment. Order and maintain inventory of office supplies for Ministry Office and directors as requested. Other duties as assigned. Personal Qualifications : Must be a mature, enthusiastic person who can consistently model the Christian life before LibertyMinistries Residents and Staff. Ability to maintain a high degree of discretion dealing with confidentiality due to the sensitive natureof the information being dealt with. Must possess administrative qualities at the management level, and a distinct eye for detail, andproven organization skills. Must have a good working knowledge of Microsoft Professional Office Suite, Donor Perfect, GoogleCalendar and Google Docs. Excellent communication skills, pleasant phone manner and possess the ability to apply these skillswhen dealing with staff, residents, customers, volunteers, contractors and others. Have a keen interest in prison ministry. Capable of functioning under stressful conditions. Neat in appearance and practice good personal hygiene. Education : Bachelor's Degree or Comparable Work Experience.
Company:
Liberty Ministries
Posted:
December 26 2023 on ApplicantPool
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More About this Listing: Administrative Services Assistant
Administrative Services Assistant is a Clerical Administrative Specialist Job at Liberty Ministries located in Schwenksville PA. Find other listings like Administrative Services Assistant by searching Oodle for Clerical Administrative Specialist Jobs.
Administrative Services Assistant is a Clerical Administrative Specialist Job at Liberty Ministries located in Schwenksville PA. Find other listings like Administrative Services Assistant by searching Oodle for Clerical Administrative Specialist Jobs.