This listing was posted on The Resumator.
Administrative Assistant I
Location:
Cupertino, CA
Description:
Job Overview: The Administrative Assistant will be responsible for working closely with the Outreach team on programs including the flu & COVID-19 vaccination program as well as reward fulfillment for our 3 global Wellness Challenges. They will also work on all aspects of the current Outreach projects being implemented and evaluated in the upcoming months. Job Description: Fulfillment: Reserve individual conference rooms for 2-3 weeks across SCV buildings. Coordinate submitting iForms requests with Corovan in retrieving challenge rewards from the warehouse to designated locations. Manage inventory and reward label pins for each event. Assist with morning setup and breakdown of each event. Help facilitate distribution and assist with break/lunch coverage. Assist with fulfillment of all Wellness Challenges Organize fulfillment inventory and keep the inventory database up to date. Answer fulfillment inquiries. Support with all other fulfillment needs for all Outreach programs. Flu and COVID Vaccination Program: Assist with SCV & US/Canada field/retail program development and organization & day-to-day operations. Attend all SCV flu events & help with set-up and tear-down & ensuring a smooth flu clinic. Greet and check in all employees and dependents warmly with a genuine smile and eye contact. Handout and assist with filling out consent forms. Manage the flow of the clinic by directing patients to open nurse stations and managing the lineup queue. Troubleshoot any check-in computer issues. Keep track of the total number of vaccinations for each clinic Manage supplies for daily flu clinics: check-in computer, easel poster, bandaids, etc. Answer any questions employees may have regarding the flu clinic. Work with facilities to ensure our space and supplies needs are met before the season starts. Create proper signage. Help reserve conference rooms for corporate and field offices. Build iCal schedule. Signups tool support: build events, update consents, send survey emails, monitor signups. Send staff email reminders 3 days before each event. Ensure nursing staff is on time for events and can find the location properly. Send bandaids to retail stores 2 months before flu season. Reach out to store leaders, champions, and contacts regarding low sign-ups, if needed Keep track of survey feedback Keep track of flu participation numbers and trends for corporate and retail events Support with all other flu program needs. Other Outreach Programs: Help support various Outreach program needs throughout the flu season when projects/tasks arise. Learn the Wellness signups tool and assist the Outreach team in the administration of classes, e.g., add new classes to the tool. Learn the Qualtrics survey tool and assist the Outreach team in creating surveys for classes. Assist with onsite coordination for SCV Blood Drives, e.g. vendor setup and vendor breakdown. Support calendar reminders for building a virtual marrow drive with DNA groups. Help assist in booking rooms for the onsite chair massage program in SCV. Key Qualifications: Experience in corporate wellness or the health field is desired. Excellent communication skills, reliable & professional Exceptional level of organization, attention to detail, troubleshooting, and strong customer service skills Professional presence works well with all levels of internal and external contacts with professionalism. Ability to prioritize tasks and take initiative and ownership of programs. Motivated, flexible, self-starter who works well individually and in teams. Commitment to customer experience and standards of excellence Familiarity with using products Technically savvy, able to quickly and confidently learn how to navigate and help troubleshoot the internal tools that we use for our wellness programs. Education: B.S. in exercise science, physiology, kinesiology, public health, or a related field preferred Powered by JazzHR
Company:
Gateway Recruiting
Posted:
March 27 on The Resumator
Visit Our Partner Website
This listing was posted on another website. Click here to open: Go to The Resumator
Important Safety Tips
- Always meet the employer in person.
- Avoid sharing sensitive personal and financial information.
- Avoid employment offers that require a deposit or investment.
To learn more, visit the Safety Center or click here to report this listing.
More About this Listing: Administrative Assistant I
Administrative Assistant I is a Clerical Administrative Assistant, Administrative Specialist Job at Gateway Recruiting located in Cupertino CA. Find other listings like Administrative Assistant I by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant I is a Clerical Administrative Assistant, Administrative Specialist Job at Gateway Recruiting located in Cupertino CA. Find other listings like Administrative Assistant I by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.