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Administrative Assistant - HVAC Service
Location:
Richmond, VA
Description:
At ACI we build our company and our culture not by counting people, but by making our people count! Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years. Benefits: Atlantic Constructors is dedicated to providing its employees and their eligible family members with a wide range of benefits. From competitive benefits to on-site wellness programs, we provide resources to support you and your family's health, well-being and happiness. We have created a comprehensive benefits package that includes: Medical Insurance Plans Dental Insurance Plan Vision Insurance Plan 401(K) Retirement Plan with Generous Company Matching Health Savings Plan Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website. ACIBuilds.com Summary/Objective: Creator of first impressions - responsible for answering multiline phone, responding to inquiries and providing information about the Company's business and related activities to the general public, customers, visitors, and other interested parties. Supports various internal departments by performing the required administrative tasks. Essential Functions: Provides administrative support to account managers Answer the phone to assist customers and technicians Collect daily time records and ensure payroll entries are accurate Process weekly time sheets and accounts payable vendor invoices Assist with preparing reports, excel documents, letters, making copies and submittals Assist with proper operation of software systems and handling of branch financial transactions and documents Call vendors to receive invoicing General clerical duties related to daily operations Issue and track purchase orders Responsible for tracking inventory levels and ordering supplies as needed Other duties as assigned by the employee's supervisor Supervisory Responsibility: No Required: High school diploma or GED Prior experience as a front desk receptionist or equivalent combination of training and experience in a fast-paced work environment Knowledge of general accounting procedures (invoice, routing, coding and scanning) Knowledge of administrative and clerical procedures Knowledge of computers and relevant software applications Must possess excellent customer service skills Excellent written and verbal communication skills Must be proficient in MS Office Must be able to multi-task, work with minimal supervision, follow written and oral instructions, show attention to detail and demonstrate problem-solving skills Must be able to pass post-offer pre-employment drug screen, and may be required to satisfactorily complete additional background checks as required (i.e. DMV, criminal history) Must adhere to all company policy and procedures Must be available to work assigned schedules The work environment and physical demands required would be representative of those that must be met by an employee to successfully perform the essential functions of this job, and may include, but are not limited to the following: Work Environment: Works in a professional office environment and routinely uses standard office equipment Position may require visits to construction site Physical Demands: This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines Travel: May require infrequent travel (typically not overnight) Preferred: Experience using a multiline phone Experience working with Bluebeam Process/posts invoice batches Prior military experience a plus
Company:
Atlantic Constructors
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Assistant - HVAC Service
Administrative Assistant - HVAC Service is a Clerical Administrative Assistant, Administrative Specialist Job at Atlantic Constructors located in Richmond VA. Find other listings like Administrative Assistant - HVAC Service by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant - HVAC Service is a Clerical Administrative Assistant, Administrative Specialist Job at Atlantic Constructors located in Richmond VA. Find other listings like Administrative Assistant - HVAC Service by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.