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Administrative Assistant - Dean School of Nursing
Location:
Mishawaka, IN
Description:
Administrative Assistant to the Dean of the School of Nursing Description : The Administrative Assistant to the Dean of the School of Nursing is responsible to work under the direction of the Dean of Nursing (DON), Coordinator of BSN-C and Graduate Nursing Programs (CBM), Coordinator of Pre-Licensure Nursing Programs on Bethel campus (CPNP), and the Coordinator of the Bethel Pre-Licensure Nursing Programs at Grace (CGC) and to facilitate the operation of the School of Nursing. Qualifications : Proficiency in Microsoft Office and office machines with two years of related experience. Must be able to multi-task and have a caring manner. Appointment : This is a 12-month position. Performance Standards : It is the duty and responsibility of the Administrative Assistant to the Dean of the School of Nursing to perform, at satisfactory level, the following tasks: Provide assistance according to priorities outlined by DON for the School of Nursing. Present a positive image of the School of Nursing and Bethel University by providing support, answering questions and making referrals as necessary. Prioritize requests from faculty and students to ensure deadlines are met, using creativity and initiative. Refer inquires to Nursing Recruitment Coordinator or in absence, a nursing administrator. Complete special assignments needed to facilitate smooth functioning of the school. Maintain files and records to meet ACEN and State Board of Nursing standards. Communicate with faculty about their needs and maintain adequate supplies by completing a routine inventory and, after approval by the DON, purchasing needed supplies. Communicate with and assist faculty in ordering supplies and equipment completing purchase orders (POs) as necessary and adding purchases to inventory records. Supervise use of all School of Nursing office equipment. Ensure necessary copying is done to meet School of Nursing needs. Prepare necessary memos, tests, reports, minutes, letters, syllabi, and other documents necessary for School of Nursing functioning as requested. Maintain confidentiality of tests, syllabi and other documents. Maintain a record of faculty schedules and student clinical schedules in order to locate individuals in a timely manner. Ensure faculty have their schedules posted on their office doors. Maintain budget records for the School of Nursing, preparing purchase order requests as indicated. Communicate with faculty to ensure laboratory supplies, and other supplies for the School of Nursing are ordered in a timely manner. Ensure pagers are assigned and maintained in working order. Ensure audiovisual equipment as well as other pieces of equipment used by the faculty in the School of Nursing are maintained in working order. Respond to publishing companies to ensure nursing faculty have up-to-date data regarding available text and support faculty books and supplies and maintain a comprehensive summary of textbooks utilized throughout the program. Coordinate updating the School of Nursing website as needed and requested. Coordinate scanning of tests and creation of reports using the Scantron and software. Assist and/or coordinate testing in of students, i.e. TEAS, Re-entry Challenge Exams, NLN, and other tests as directed by the DON/CPNP/CGC. Coordinate and distribute student classroom and clinical evaluations to faculty. Coordinate nursing classroom requests and assignments. Coordinate maintenance requests and follow through to completion. Schedule vendors/recruiters under the direction of the DON/CGC/CPNP/CBM. Monitor faculty evaluations, coordinate minutes and file/post in necessary locations. Receive and return communication for the DON/CGC/CPNP/CBM as needed. Assist DON with communication. Maintain current list of clinical agency affiliations and distribute clinical agency agreements for School of Nursing. Maintain and update annually, or as necessary, all nursing faculty CVs, Boyer summaries, and contact information. Assist with orientations. Other various duties as assigned by the DON/CBM/CGC/CPNP. Print Sigma Theta Tau and scholarship certificates as needed. Maintain a video inventory of all audio visual materials for SON and order new material as directed by the DON and nursing faculty. Assist as needed with reports to various accrediting and licensing agencies. Respond and assist with immediate and student problems and refer to appropriate individuals. Assist SON Lab Supervisor with ordering lab supplies and nursing kits. Assist with special events, such as the pinning ceremony and nursing banquet. Maintain organization and inventory where SON supplies are kept. Job Posted by ApplicantPro
Company:
Bethel University
Posted:
April 15 on ApplicantPro, TalentPlusHire
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More About this Listing: Administrative Assistant - Dean School of Nursing
Administrative Assistant - Dean School of Nursing is a Clerical Administrative Assistant, Administrative Specialist Job at Bethel University located in Mishawaka IN. Find other listings like Administrative Assistant - Dean School of Nursing by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant - Dean School of Nursing is a Clerical Administrative Assistant, Administrative Specialist Job at Bethel University located in Mishawaka IN. Find other listings like Administrative Assistant - Dean School of Nursing by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.