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Administrative Aide - Prosecutor's Office (Part-Time)
Location:
Howell, MI
Description:
Livingston County was named a 2022 Top Workplace by the Detroit Free Press! Based solely on employee feedback, the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments, 5 elected offices, and 5 Courts, Livingston County's top priority is providing effective and efficient services that improve the quality of life for all of our residents. Position Summary: Under the supervision of an assigned supervisor or department head, performs clerical administrative and records management functions with extensive public and customer service interaction. Required duties include skill in records management, data entry and database upkeep, customer service and similar activities. Maintaining a high level of confidentially with regard to individual cases is essential. Specific job duties include guiding victims of crime through the court process by keeping them informed of upcoming court dates and events. Providing victims with necessary resources to assist them through the court process. Meeting with crime victims when necessary and occasionally attending court proceedings. This position requires attention to detail and the ability to handle many tasks at the same time, while maintaining accurate and timely documentation. Benefits: MERS Retirement Plan & 401a with an employer match Optional Voluntary 457 Deferred Compensation plan Paid vacation, sick days & 13 Holidays. Unused vacation and sick time rolls over Up to $300 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment . Employee assistance program *Pro-rated based on DOH Pay Rate Information: The Administrative Aide position is a non-union/part-time position and starting pay is $19.37/hr . This position is eligible for step pay increases within our Non-Union Grade 3 wage scale . Top end of the current wage scale for this position is $24.53hr . Approximately 25-29 hours per week. Essential Job Functions: An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Receives requests for service or informational requests in person and over the phone. Processes requests following prescribed procedures or refers inquiry to appropriate party. Prepares forms, correspondence, reports, mailings and other similar documents and/or materials. Enters data, copies, files, and performs other clerical tasks as assigned. Prepares and maintains records, files, charts, data, schedules, and similar information. Schedules workload through defined systems, communicates with field or other personnel and maintains related scheduling, and customer service information and databases. Reviews and ensures the accuracy and completeness of records, forms, documents, attachments, data, and other such materials. Maintains customer files, interacts with customers, resolves issues, maintains related databases and follows related procedural directives. Interacts with other departments, governmental agencies, service providers, professionals and others to exchange and record information, process required forms and reports and submit or receive correspondence. Required to learn specialized software to perform the specific duties of the assigned department. Will be trained in back-up duty for other clerical positions, possibly in multiple work areas. Performs other duties as directed. Required Knowledge, Skills, Abilities and Minimum Qualifications: The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. Requirements include the following: High school diploma or GED and three years of experience in providing clerical and administrative support. The County, at its discretion, may consider an alternative combination of formal education and work experience. Strong working knowledge of office procedures, file setup and maintenance, math and bookkeeping principles and application and administrative support techniques. Skill in effectively communicating assigned areas of responsibility orally and in writing. Strong skills in proofreading, performing arithmetic calculations, maintaining accounts and records and following and suggesting refinements to procedural systems. Ability to establish effective working relationships and use good judgement, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials and the public. Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations. Demonstrated skill and experience in the use of office equipment and technology, including Microsoft Suite applications and the ability to master particular software programs utilized by the assigned department and new technologies. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While preforming the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull object of up to 15 lbs. without assistance. An accommodation will be made, as needed, for employees required to lift or move object that exceed this weight. The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
Company:
Livingston County
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Aide - Prosecutor's Office (Part-Time)
Administrative Aide - Prosecutor's Office (Part-Time) is a Clerical Administrative Specialist Job at Livingston County located in Howell MI. Find other listings like Administrative Aide - Prosecutor's Office (Part-Time) by searching Oodle for Clerical Administrative Specialist Jobs.
Administrative Aide - Prosecutor's Office (Part-Time) is a Clerical Administrative Specialist Job at Livingston County located in Howell MI. Find other listings like Administrative Aide - Prosecutor's Office (Part-Time) by searching Oodle for Clerical Administrative Specialist Jobs.