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A/R Specialist/Timekeeping Administrator
Location:
Oak Ridge, TN
Description:
Company Overview: Founded in 2012, IB3 Global Solutions was placed 238th on the Inc. 5000 list of fastest growing private companies in 2021. We focus on the reduction of threats across the Radioactive/Nuclear spectrum. Our solutions are based on the current threat stream and the operational realities facing our customer organizations as they endeavor to secure our nation. We are broad in capacity, yet focused in the markets we serve; and focused on the employees who make it all possible. Our employees are comprised of experts from the scientific, technical, military, law enforcement and first responder communities. Their knowledge of scientific, technical, tactical, and operational expertise is unmatched! Benefits Include: Medical Dental Vision Term-life insurance PTO & Paid Holidays 401(k) STD/LTD Pet Insurance Flexible Work-Life Balance General Position Overview: IB3 Global Solutions is seeking a Full-Time AR Specialist & Timekeeping Administrator at its corporate office located in Oak Ridge, TN. This position will provide direct support to the Contracts Manager which includes a variety of key responsibilities. These responsibilities include monthly invoice creation and submissions to government clients. Working within the company's timekeeping system to review, audit and extract timecards and expense reports that will feed into the monthly invoice packets. In addition, candidate will need to track and manage both active and inactive charge codes in the timekeeping system to ensure proper billing to clients. Candidate will also work with manager to audit, compile and submit monthly status reports to clients. Essential Job Functions & Duties: • Preparation and submission of monthly invoices to clients each month to include timecards, travel expense reports, and receipts.• Verify and ensure accuracy of data prior to invoice submission to clients.• Resolve client billing questions and concerns using internal resources.• Assist Contracts Manager with tracking and reconciling AR Aging.• Ensure all documentation from staff is collected and the appropriate data is posted to the company's accounting and billing system.• Maintain and track each client's compliance guidelines for both Domestic and Foreign travel.• Serve as point of contact for all employees, contractors, and subcontractors as it relates to timekeeping, expense reports and invoices.• Auditing of Domestic and Foreign Travel expense reports.• Project/Program charge code management and administration in company's timekeeping system.• Brief Contracts Manager on a monthly basis of invoice status/submissions and discrepancies (if any).• Will assist Contracts Manager with monthly status reports (MSR's) Minimum Qualifications: • 1+ years Accounts Receivables and/or Accounts Payables.• Excellent knowledge with Microsoft Office Suite. Outlook, Excel, and Word.• Excellent knowledge with Adobe Acrobat DC Pro.• Attention to detail and a high degree of accuracy.• Excellent communication, organizational and problem-solving skills.• Ability to strictly adhere to deadlines and priorities.• Must be able to work with minimal supervision but also in a team. Education & Certifications Required: • Bachelor's degree or equivalent in a relevant field. Desired Qualifications: • Deltek Costpoint system experience, highly desired.• Audit/Accounting background.• Experience in federal government/GOVCON industry, preferably with Department of Energy. Working Conditions: • Work Location: Office. Minimal Travel (>10%).• M-F, 8am - 4pm with some flexibility • Work will primarily be on-site, but remote work is authorized when needed.• Occasionally/on a limited basis work after hours for time-sensitive invoicing. Physical Requirements: • Must be able to lift a minimal amount of 10 lbs. Equal Employment Opportunity. IB3 provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, veteran status, genetics, sexual orientation, or non-disqualifying physical or mental handicap or disability. Americans with Disabilities Act (ADA). Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law. Job Responsibilities. This job description reflects the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. IB3 Global Solutions may change the specific job duties with or without prior notice based on the needs of the organization.
Company:
IB3 Global Solutions
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: A/R Specialist/Timekeeping Administrator
A/R Specialist/Timekeeping Administrator is a Clerical Administrator Job at IB3 Global Solutions located in Oak Ridge TN. Find other listings like A/R Specialist/Timekeeping Administrator by searching Oodle for Clerical Administrator Jobs.
A/R Specialist/Timekeeping Administrator is a Clerical Administrator Job at IB3 Global Solutions located in Oak Ridge TN. Find other listings like A/R Specialist/Timekeeping Administrator by searching Oodle for Clerical Administrator Jobs.