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Accounts Payable Coordinator | Accounts Payable in Accounting & Finance Job at Acadia-Healthca1

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Accounts Payable Coordinator

Location:
La Place, LA
Description:

JOB PURPOSE OR MISSION Applies principles of accounting to analyze financial details and prepare entries to general ledger accounts and directs the compilation and preparation of bi-weekly payroll, including maintaining all associated payroll taxes reports and records. Also responsible for daily cash management and control of the accounts payable system of the hospital.ORGANIZATIONAL PERFORMANCE CRITERIA Demonstrates commitment and dedication in meeting the overall corporate Values, Mission and Vision for the future.PERFORMANCE STANDARDS EVALUATION BASED ONA. DISPLAYS courtesy, caring and ethical valuestowards work functions. • As reflected by direct supervision/ observationB. DEMONSTRATES integrity and diligence infulfilling regulatory and legal requirements as setforth in the Corporate Compliance Plan. • Annual Training on Corporate Compliance.C. TAKES INITIATIVE in achieving personal andprofessional goals and growth. • New hire and/or annual training on Corporate Compliance & EthicsD. Actively PARTICIPATES and PROMOTESPerformance Improvement activities. • Performance improvement initiatives and training.E. Effectively MANAGES time, and facilityresources. • As reflected in compliance with time and attendance policy and responsible use of resourcesESSENTIAL JOB FUNCTIONS include, but are not limited to Job Function Weight Time Evaluation Based On1. MAINTAINS THE ACCOUNTS PAYABLE SYSTEM of the Hospital including entering all invoices into the AP system, maintaining vendor accounts, collecting purchase orders, code all un coded invoices, generate bills to be paid reports and cut checks for payment and procure the appropriate signatures for completion of the process. 35% 35%PERFORMANCE STANDARDSA. ENSURES that all invoices have gone through the appropriate hospital purchasing procedures before entering into system. B. ENSURES all hospital payables are paid in a timely manner. C. ENSURES that all reports of accounts payable are accurate, and that accounts payable registers tie to the general ledger every month. D. ENSURES that all vendors are properly set up in the system E. MANAGES the accounts payable system of the hospital. F. KNOWLEDGE of entire chart of accounts and ensures that all invoices are properly coded in accordance with the chart. G. COMMUNICATES and PROVIDES details to management of problems with the accounts payable system or related vendor accounts or payments. H. MAINTAINS outstanding communication and SUPPORTIVE WORKING RELATIONSHIP with other Business Office staff, other hospital departments, and vendors • As reflected by monthly reviews of general ledger by CFO • Composite score on annual evaluations • Management feedback on timeliness of reports and accuracy • Vendor complaints2. CONTROLS AND MAINTAINS the cash accounts and cash management of the hospital. PERFORMS daily bank account reconciliations and verifications to ensure that the accounts properly reflect the cash balance of the company. Makes sure that all checks are entered into the accounting system. PERFORMS monthly bank account reconciliations and ties all reconciliations to the general ledger cash accounts. 25% 25%PERFORMANCE STANDARDSJob Function Weight Time Evaluation Based OnA. PERFORMS duties according to established cash management policies B. PERFORMS complete and accurate monthly bank reconciliations and corrects any deficiencies. C. ESURES all cash balances are updated daily and accurately reported in the daily cash balance report and that monthly cash accounts reconcile to the general ledger D. MAINTAINS detailed records of all cash transfers and obtains appropriate approvals for transfers E. MONITORS bank accounts for any unauthorized transactions. • Direct supervision observation. • Timeliness and accuracy of required reportable details • As reflected by general ledger balanced subledger info3. RUNS BI WEEKLY PAYROLL and PREPARES ALL ASSOCIATED REPORTS including all regulatory and in house reports. ASSISTS human resource manager in maintaining payroll software program. 10% 10%PERFORMANCE STANDARDSA. RUNS bi-weekly payroll and maintains payroll reports for each run. B. ENSURES that all regulatory payroll related filings are completed in a timely manner. C. ENSURES that all payroll tax deposits are made in accordance with the time allocate by each regulatory agency to do so. D. MAINTIANS bi-weekly payroll management reports and distributes them to management in a timely manner. • Pay checks are distributed on time and are correct • As reflected by employee complaints of payroll accuracy • As reflected by no penalties by regulatory organizations for improperly paid or reported payroll taxes or reports4. ASSISTS CFO in maintaining the general ledger, including originating monthly adjusting journal entries, supplying proper backup for capital purchases, MAINTAIN facility depreciation schedule, and timely complete all tasks assigned by CFO. 20% 20%PERFORMANCE STANDARDSJob Function Weight Time Evaluation Based OnA. TAKES directives well and timely completes all tasks assigned by the CFO B. ASSISTS and PROVIDES necessary documentation to support questionable costs or capital items that affect the general ledger A. PREPARES monthly adjusting journal entries. B. IDENTIFIES, RESEARCHES and RESOLVES out of balance issues of the general ledger system. C. DOCUMENTS, TRACKS and MONITORS facility accounting issues and helps CFO resolve them. C. FAMILIAR WITH Generally Accepted Accounting Principles and their application to the hospital accounting environment. • As reflected by accuracy and timeliness of reports • As reflected by reports generated • As reflected by CFO observation5. MAINTAINS facility petty cash fund and distributes and maintains dietary meal tickets.10% 10%PERFORMANCE STANDARDSA. ENSURES that facility petty cash is used in accordance with facility petty cash account policies B. PROVIDES monthly reconciliations on the account as well as a recap of non documented distributed cash.(Petty cash distributions other than by check) C. OVERSEES daily meal tickets sales and tracking. • Monthly balanced petty cash account • Daily meal ticket sales count matches daily dollar of sales.PHYSICAL REQUIREMENTS Job is sedentary work and involves sitting. A certain amount of walking and standing are often necessary to carry out position responsibilities. Lifting/carrying is limited to 25 lbs max and involves articles such as books, boxes, file folders, etc.SPECIAL SKILL AND KNOWLEDGE REQUIREMENTS Must have the expertise to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or healthcare related regulations. Must have the expertise to write reports, business correspondence, and procedure manuals. Must exhibit the expertise to effectively present info and respond to questions from employees, managers, clients, customers, and the general public. Must have the expertise to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume, along with the expertise to apply concepts of basica algebra and geometry. Must have the expertise to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and must have the expertise to deal with problems involving several concrete variables in standardized situations. Must have knowledge of accounting software, internet software, order processing systems, payroll systems, accounts payable systems, spreadsheet software, and microsoft word processing software. Requirements Skills Behaviors Motivations Education Background Licenses & Certifications
Company:
Acadia-Healthcare
Industry:
Accounting & Finance
July 17 on CareerBuilder
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More About this Listing: Accounts Payable Coordinator
Accounts Payable Coordinator is a Accounting & Finance Accounts Payable Job at Acadia-Healthcare located in La Place LA. Find other listings like Accounts Payable Coordinator by searching Oodle for Accounting & Finance Accounts Payable Jobs.