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Executive Assistant - Vituity Practice Management - Emeryville
Location:
Emeryville, CA
Description:
Remote, Nationwide - Seeking Executive Assistant Everybody Has A Role To Play In Transforming Healthcare If you want to be part of changing healthcare to better serve patients, you are in the right place. With Vituity you will join a team of individuals dedicated to our culture of caring and work to develop and implement innovative solutions, while tackling some of the healthcare industry's most challenging situations from the inside. Join the Vituity Team. At Vituity, our core values matter. We embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means we all have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables all of us to re-imagine healthcare and bring about lasting change. Ultimately, we are unified around the common purpose of transforming healthcare to improve lives, and we believe everyone has a role to play in that. Help us shape the future of healthcare. Vituity Locations: Vituity has opportunities at 450 practice locations across the country, serving 8 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity * This remote-first position offers the flexibility to work from home predominantly though occasional in-office presence, up to once a week, may be required in our Emeryville, CA office. * Communicate any messages/inquiries/issues effectively and appropriately, in a timely and professional manner, by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients. * May advise internal clients on Executive's views on company policies or current issues facing the organization. * Interpret requests, help implement action, and decide whether Executive should be notified of important matters as needed. * Serve as the Executive's representative at meetings and express the Executive's viewpoints at such meetings. * In Executive's absence, ensure that requests for action or information are relayed to the appropriate staff. * Initiate all follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, JOC and CEO evaluation feedback, surveys, required education and compliance, etc. * Coordinate and execute staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, arranging staff implementation, action item follow-up as necessary, etc. * Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed. * Coordinate expense reimbursements and check requests in compliance with policy. * Make travel arrangements on behalf of leadership in accordance with policy. * Work with a multidisciplinary team of physicians, advanced providers, practice management consultants to support the development and implementation of projects. Analyze the impact and success of these projects. * Work with advanced providers, workgroups and committees, develop necessary supporting materials (e.g. manual, training modules, curriculum, etc.) to support the program. Pilot & evaluate impact of program in meeting the defined objectives of the program. * Responsible for research and implementation of practice improvement tools and for updates and revisions of standard client-developed programs. Required Experience and Competencies * High school diploma or GED equivalent required. * 5+ years in an administrative role supporting executives required. * 3-5 years of experience in coordinating projects or combination of education and experience required. * Expertise in Windows environment with proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and OneNote required. * Excellent phone skills, customer service orientation, and ability to take precise minutes required. * Strong project coordination skills required. * Knowledge of program development and project management concepts preferred. * Experience in healthcare, with physicians, and in a service industry is preferred. * Strong communication skills - both oral and written. * Ability to analyze, interpret, and visualize data. * Ability to work collaboratively across departments. * Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor. * Important professional characteristics include ability to balance/prioritize tasks and projects, a high degree of innovation, problem recognition and creative problem solving, integrity, flexibility, communication with a wide range of professionals and ability to facilitate teamwork. * Knowledge of general office principles, practices, standards, systems, applications, and tools/equipment. * Knowledge of the sources and availability of information relevant to the assigned function. * Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function. * Knowledge of business English communication, including proper spelling, grammar, and punctuation. * Knowledge and ability to use desktop computer applications and email as required for specific job duties. * Ability to apply existing procedures to similar situations and make appropriate choices from established guidelines/procedures. * Ability to read/write sufficiently to file, proofread and edit routine office correspondence, reports and forms. * Ability to express ideas and convey information effectively in verbal and routine written communication. * Ability to demonstrate data collection, assimilation, and reconciliation skills. * Ability to demonstrate effective customer service techniques. * Ability to read, understand, and communicate in English sufficiently to perform the duties of the position. * Ability to establish and maintain effective working relationships as required by the duties of the position. The Community Even when you are traveling or working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars. * Monthly wellness events and programs such as yoga, HIIT classes, and more. * Trainings to help support and advance your professional growth. * Team building activities such as virtual scavenger hunts and holiday celebrations. * Flexible work hours. * Opportunities to attend Vituity community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more. Benefits & Beyond* Vituity cares about the whole you. With our comprehensive benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. * Superior health plan options. * Dental, Vision, HSA/FSA, Life and AD&D coverage, and more. * Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%. * Outstanding Paid Time Off: Four weeks' vacation, Paid holidays, Sabbatical. * Student Loan Repayment Program. * Professional and Career Development Program. * EAP, travel assistance and identify theft included. * Wellness program. * Commuter Benefits Program. * Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more. * Purpose-driven culture focused on improving the lives of our patients, communities, and employees. Salary range for this role is $31.24-39.05 per hour. Please speak with a recruiter for more information. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. We know that when we work together across sites and specialties as an integrated healthcare team, we can exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. *Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.
Company:
Vituity
Posted:
June 19 on Equest
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More About this Listing: Executive Assistant - Vituity Practice Management - Emeryville
Executive Assistant - Vituity Practice Management - Emeryville is a Clerical Executive Assistant Job at Vituity located in Emeryville CA. Find other listings like Executive Assistant - Vituity Practice Management - Emeryville by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant - Vituity Practice Management - Emeryville is a Clerical Executive Assistant Job at Vituity located in Emeryville CA. Find other listings like Executive Assistant - Vituity Practice Management - Emeryville by searching Oodle for Clerical Executive Assistant Jobs.