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Administrative Operations Manager
Location:
San Diego, CA
Description:
Administrative Operations Manager Company Overview: At Communal Coffee, our culture thrives on service, excellence, and offering a unique and memorable experience to our customers. We pride ourselves in being proactive and intentional in everything we do. Our aim is to inspire our customers, making them feel included, known, and valued. Every one of our shops is thoughtfully designed with the surrounding neighborhood in mind, providing not just exceptional products but also positive feelings that extend beyond our premises. We strive for quality in our craft coffee, food, creatively-designed spaces, fresh flowers, and curated goods. The essence of our culture lies in its role in our success and that of our team. We are seeking a dedicated, organized, and efficient Administrative Operations Manager to join our team. Job Summary: The Operations Administrator will support the company's daily operations, ensuring efficiency and smooth workflow. This role includes administrative and HR responsibilities, staffing tasks such as onboarding and interviewing support, and providing executive assistance to the CEO and the Director of Operations. Job Responsibilities: Administrative Support: - Manage the company calendar, including scheduling meetings and appointments - Handle incoming mail and manage vendor payments and rent/utilities - Run and communicate a variety of reports as needed - Handle confidential and sensitive information with discretion. - Assist with special projects and other duties as assigned by executives. HR and Employee Management: - Maintain systems for tracking and celebrating employee birthdays, anniversaries, and new hire onboarding gifts - Oversee HR tasks such as audits, benefits administration, payroll processing, and Workers' Compensation payments - Assist with the administration of the company's 401k plan and process benefit updates - Support the onboarding and offboarding process for employees - Work closely with management and employees to foster work relationships, build morale, and enhance productivity and retention Compliance and Regulatory: - Process and maintain records for sales taxes, store permits, and other regulatory requirements - Implement and monitor programs as directed by management, ensuring their successful completion Vendor Management: - Maintain vendor relationships and manage maintenance plan reporting Qualifications: - 3+ years of experience as an Administrative Operations Manager, Operations Coordinator, or in a similar role - Proven track record of successfully managing administrative operations, HR tasks, and vendor relationships - Proficiency in using HR and project management tools such as JazzHR, Monday.com, Square, or comparable software - Experience with payroll processing, benefits administration, and employee onboarding - Demonstrated ability to manage multiple projects and prioritize tasks effectively - Strong written and verbal communication skills - Flexibility to occasionally run errands and assist the owner with personal tasks as needed Why You Should Apply: We offer a competitive salary and benefits package which includes health, dental, and vision insurance, paid time off, flexible working hours, and the chance to contribute to our organization in a meaningful way. We are an equal opportunity employer and we value diversity at our company. If you're a committed, detail-oriented professional looking to advance your career in a dynamic, fast-paced environment, we eagerly await your application. Join us at Communal and be part of a team that values excellence, creativity, and a passion for delivering exceptional experiences to our customers. Powered by JazzHR
Company:
Communal
Posted:
May 25 on The Resumator
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More About this Listing: Administrative Operations Manager
Administrative Operations Manager is a Clerical Administrative Specialist, Operations Manager Job at Communal located in San Diego CA. Find other listings like Administrative Operations Manager by searching Oodle for Clerical Administrative Specialist, Operations Manager Jobs.
Administrative Operations Manager is a Clerical Administrative Specialist, Operations Manager Job at Communal located in San Diego CA. Find other listings like Administrative Operations Manager by searching Oodle for Clerical Administrative Specialist, Operations Manager Jobs.