This listing was posted on Professional Diversity Network.
Administrative Assistant (AA III)
Location:
Chantilly, VA
Description:
Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration, and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in-class results that bring added value to our clients while investing in our employees' futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.Open Systems Technologies is looking for Administrative Assistants to work in support of the Intelligence community. The candidate will be on a busy team with four other Administrative Assistants and a training officer in an office setting. The AA will primarily perform support function: Create and manage IT requests such as access and group. Order supplies, maintain inventory, issue equipment, troubleshoot and arrange for equipment repairs, oversee and account for inventory. Prepare visitor requests and access lists as necessary; serve as vault custodian. With Government approval, manage move activities, and construction or renovation projects within work unit. Coordinate schedule with Facilities Manager to minimize disruption in operations. Monitor progress and alert managers of delays or issues. Ensure administrative support coverage by coordinating or performing backup duties for officers within the work unit. Administer and troubleshoot office database, including time and attendance. Develop check-in/checkout procedures for arriving and departing personnel, including submitting new user accounts and access requests. Greet and/or escort all office visitors and guests. Reserving government cars and charter busses as needed for government personnel. Complete waiver requests and coordinate acquisition for new and renewed software. The AA will also provide back-up registrar support a team of registrars. The team provides registrar and training support to the branch's workforce and occasionally officers from other branches and organizations in the WMA. Registrar responsibilities predominately include attendee registrations, post course training credits, and providing customer support ensuring classrooms are set up with appropriate supplies and learning materials (replicating course materials). The registrar provides communication through email or phone for detailed or general course information and follow-through actions like accurate and complete registration processes. Candidate will utilize tact and decorum to communicate with various student levels from junior to senior levels. Candidate must be a self-directed and motivated individual that can demonstrate patience and willingness-to-serve attitude as well as follow-up and initiative. As part of a team, AA may need to open classrooms and breakout room as well as secure those vaults. The AA is responsible for recommending innovative ideas for updating processes for training coordination, providing, relaying, and updating training policies regulations, procedures and deadlines for learner enrollments; creating and maintaining Standard Operating Procedures (SOPs). The AA will utilize exceptional attention to detail skills to produce high quality output. Anticipate, identify, and analyze errors and take necessary steps to mitigate future errors. Required Qualifications: Clearance: TS/SCI w FS Poly Prior customer experience preferred. Candidate should possess the ability to build, cultivate, and maintain positive relationships with customers, team members, and stake holders. The team will collaborate to support hours of 07:30-16:30. Core hours are from 09:00-15:00. No overtime required. On rare occasions, the candidate may need to travel to other locations in the local area or travel domestically to attend office events using a personally owned vehicle or Sponsor-provided vehicle, depending on circumstances, aonually or bi-annually. BENEFITS OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.PDN-9c0fc67f-8300-4bdb-927a-274bfb03498f
Visit Our Partner Website
This listing was posted on another website. Click here to open: Go to Professional Diversity Network
Important Safety Tips
- Always meet the employer in person.
- Avoid sharing sensitive personal and financial information.
- Avoid employment offers that require a deposit or investment.
To learn more, visit the Safety Center or click here to report this listing.
More About this Listing: Administrative Assistant (AA III)
Administrative Assistant (AA III) is a Clerical Administrative Assistant, Administrative Specialist Job at Open Systems Technologies located in Chantilly VA. Find other listings like Administrative Assistant (AA III) by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant (AA III) is a Clerical Administrative Assistant, Administrative Specialist Job at Open Systems Technologies located in Chantilly VA. Find other listings like Administrative Assistant (AA III) by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.