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Assistant to the Chair I - (Hybrid)
Location:
Atlanta, GA
Description:
Apply for JobJob ID272284 LocationAtlanta, Georgia Full/Part TimeFull-Time Regular/TemporaryRegular Add to Favorite JobsEmail this Job About Us Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers. About Georgia TechGeorgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school. Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: 1. Students are our top priority. 2. We strive for excellence. 3. We thrive on diversity. 4. We celebrate collaboration. 5. We champion innovation. 6. We safeguard freedom of inquiry and expression. 7. We nurture the wellbeing of our community. 8. We act ethically. 9. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Job Summary Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with: Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel: NA. This position may supervise: assigned office staff. Responsibilities Job Duty 1 - Manage calendar, coordinate meetings, make travel arrangements and plan events Job Duty 10 - Perform other related duties as assigned. Job Duty 2 - Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations Job Duty 3 - Maintain office filing system Job Duty 4 - Provide administrative support to Associate Chair(s), as directed Job Duty 5 - Assist in coordination of administrative tasks of faculty searches Job Duty 6 - Make travel arrangements and process travel-related reimbursements Job Duty 7 - Assist with logistics of conference planning, seminars, special school events and development activities Job Duty 8 - Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork Job Duty 9 - May coordinate recurring administrative processes in support of the chair which may include administrative aspects of re-appointments, promotions and tenure, etc. Required Qualifications Educational Requirements Technical Diploma, Associate's Degree or equivalent combination of education and experience Other Required Qualifications Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements). Required Experience Four to six years of job related experience Preferred Qualifications Preferred Educational Qualifications Bachelor's Degree Knowledge, Skills, & Abilities SKILLS This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at . Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our universitys work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: . Other Information The position will provide administrative and operational support to the Chair of the School of History and Sociology. This includes coordinating the School Chairs calendar, assisting the Chair in maintaining School records and data including confidential information, planning and executing events and hosting of visitors in collaboration with other School staff, interacting with guests and visitors as institution administration personnel, faculty members, and staff. This position will provide administrative support for all matters relating to faculty Reappointment, Promotion, and Tenure (RPT) as well as assist the chair with coordinating faculty committee assignments and peer-review teaching evaluations. This position will serve as the primary contact with the campus and external community on behalf of the Chair of the School of History and Sociology. The position will be expected to maintain a high level of confidentiality, administrative knowledge, and the ability to work collaboratively and communicate effectively. Chair Support Manage the School of History and Sociology Chair's calendar (appointments, schedule, Doodle Polls) Collect and maintain data, reports and records for the School Maintain School Chair's filing system Prepare reports, presentations, or correspondence Maintain updates to the School Handbooks Attend all faculty meetings and maintain meeting minutes and records Coordinate travel arrangements and submit Travel Authorization & Reimbursement Requests Provide classroom preparation Other duties as assignedFaculty Affairs Collect and maintain faculty annual reports and process annual performance evaluations Assist the Chair, RPT-Committee Chair, and faculty in matters related to promotion, tenure, critical reviews, and post-tenure reviews, including the Institute's promotion and tenure software PROMOTE Collect and maintain records of peer review teaching evaluations Maintain records of faculty service activities Assist with coordination of administrative aspects for faculty searches Assist the School Chair with other faculty affairs matters as assignedOutreach and Event Support Assist the School Chair with development communications and reports Support the School Chair and faculty with publicity and outreach activities and efforts Maintain alumni database at direction of the School Chair Manage and/or support the School of History and Sociology's internal calendars Support or lead visitor arrangements and agendas Create and/or coordinate the development of flyers/promotional materials for a variety of activities Assist the School Chair and School staff with other outreach and event support as assigned
Company:
Georgia Tech
Posted:
May 16 on TopUSAJobs
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More About this Listing: Assistant to the Chair I - (Hybrid)
Assistant to the Chair I - (Hybrid) is a Clerical Assistant Job at Georgia Tech located in Atlanta GA. Find other listings like Assistant to the Chair I - (Hybrid) by searching Oodle for Clerical Assistant Jobs.
Assistant to the Chair I - (Hybrid) is a Clerical Assistant Job at Georgia Tech located in Atlanta GA. Find other listings like Assistant to the Chair I - (Hybrid) by searching Oodle for Clerical Assistant Jobs.