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Administrative Assistant
Location:
Groton, CT
Description:
Summary Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, data entry, providing information to callersFull time position 35 hours per week Duties Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Locate and attach appropriate files to incoming correspondence requiring replies. Open, read, route, and distribute incoming mail or other materials and answer routine letters. Complete forms in accordance with company procedures. Make copies of correspondence or other printed material. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Learn to operate new office technologies as they are developed and implemented. Maintain scheduling and event calendars. Schedule and confirm appointments for clients, customers, or supervisors. Manage projects or contribute to committee or team work. Mail newsletters, promotional material, or other information. Order and dispense supplies. Conduct searches to find needed information, using such sources as the Internet. Provide services to customers, such as order placement or account information. Prepare and mail checks. Establish work procedures or schedules and keep track of the daily work of clerical staff. Take dictation in shorthand or by machine and transcribe information. Arrange conference, meeting, or travel reservations for office personnel. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Supervise other clerical staff and provide training and orientation to new staff. Use computers for various applications, such as database management or word processing. Create, maintain, and enter information into databases. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies. Train and assist staff with computer usage. Prepare conference or event materials, such as flyers or invitations. Requirements Operate computers or computerized equipment. Enter information into databases or software programs. Select resources needed to accomplish tasks. Record personnel information. Operate office equipment. Report maintenance or equipment problems to appropriate personnel. Record information from meetings or other formal proceedings. Distribute materials to employees or customers. Maintain computer or online applications. Train personnel. Prepare informational or reference materials. Answer telephones to direct calls or provide information. Discuss account status or activity with customers or patrons. Refer customers to appropriate personnel. Greet customers, patrons, or visitors. Route mail to correct destinations. Distribute incoming mail. Prepare documentation for contracts, transactions, or regulatory compliance. Operate office equipment. Proofread documents, records, or other files to ensure accuracy. Maintain current knowledge related to work activities. Schedule appointments. Manage clerical or administrative activities. Send information, materials or documentation. Distribute materials to employees or customers. Order materials, supplies, or equipment. Search files, databases or reference materials to obtain needed information. Operate communications equipment or systems. Nice To Haves Adobe Systems Adobe Acrobat Data entry software Fund accounting software Intuit QuickBooks Microsoft Excel Microsoft Outlook Microsoft PowerPoint Microsoft Publisher Desktop computers Filing system software Laser facsimile machines Microsoft Office Microsoft Word Mobile phones Multi-line telephone systems Photocopying equipment Presentation software Scanners Spreadsheet software Timekeeping software Web browser software Web conferencing software Childcare experience Benefits Health Insurance- 100% of cost paid by employer (for base plan only)Dental InsuranceLife Insurance (Free)Simple IRA with employer match10 days vacation10 sick days2 Personal daysPaid shutdown week between Christmas and New Year'sTuition assistance
Education/experience:
4 Year Degree, 2 To 5 Years
Company:
The Riverfront Children's Center
Posted:
May 8 on acquire4hire
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at The Riverfront Children's Center located in Groton CT. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at The Riverfront Children's Center located in Groton CT. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.