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TWDB - 24-89 - Financial Compliance Executive Assistant (Executive Assistant I)
Location:
Austin, TX
Description:
TWDB Stephen F Austin Bldg (580TX-10000)1700 Congress AvePO Box 13231Austin, 78711TWDB - Remote within Texas (580TX-REMOTETX)Remote within TexasRemote Within Texas, 78701 ***Salary commensurate with experience and qualifications*** TEXAS WATER DEVELOPMENT BOARD'S MISSION Leading the state's efforts in ensuring a secure water future for Texas. WORKING AT THE TWDB See why our work makes an impact and why the TWDB is a great place to work!The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp.Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information. MILITARY EMPLOYMENT PREFERENCE Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 3F5X1 Administration, 42A Human Resources Specialist, 0170 Personnel Officer (Warrant), or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf Job Description Summary Performs complex (journey-level) professional or technical financial assistance work for the Director and staff of the Financial Compliance Division and the Finance Office. Work involves coordinating high-level administrative operations of the division, disseminating information, maintaining filing systems, and performing internal administrative support work. Manages the Director's calendar. May prepare, review, track, and file administrative forms, correspondence, procedural documents, and technical reports. May be required to handle confidential and sensitive information. Coordinates and prepares travel for Financial Compliance staff. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Financial Compliance Division. Essential Job Functions Provides guidance regarding agency administrative processes. Coordinates the calendar for the Director of Financial Compliance. Identifies and corrects administrative deficiencies or lack of compliance with existing processes. Prepares and/ or edits for accuracy and distributes various documents, including correspondence, memos, meeting notices, reports, forms, agendas, handouts, and spreadsheets. Ensures all documentation is compliant with agency style guide. Maintains contact information for agency databases to ensure information is accurate and up to date for all Financial Compliance correspondence. Collects and analyzes relevant data, research, and initiates necessary changes. Provides background documentation on matters requiring attention, assumes responsibility for timely completion of special projects or tasks, and assists in all pertinent matters. Reviews reports and correspondence for accuracy. Maintains filing in accordance with office guidelines including scanning and filing of documents. Performs general office duties such as processing mail, ordering supplies, coordinating office equipment repairs, copying, or preparing purchasing documents. Coordinates meetings, conferences, and training sessions. Compiles and enters data into graphs, charts, or other documents. Provides telephone support, routing phone calls, taking messages, and emailing staff as necessary for the agency main line. May assist the Director of Financial Compliance with general human resource management actions and posting of positions in CAPPS Recruit. May assist in the development of training material. May provide input into developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures. May communicate objectives, tasks, and decision to staff on behalf of the Director of Financial Compliance. May assist in the fiscal note routing process during legislative sessions. Assists in managing and maintaining schedules and preparation of travel arrangements and travel documentation for staff, management of Audit Intake process, Loan Confirmations and Expenditure Requestions. Receives, processes, facilitates, and disseminates information between the division and other agency departments, legislators, Board members, and the public. Maintains confidentiality of sensitive information, and ensures timely responses as necessary. Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule. Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses. May be required to operate a state or personal vehicle for business purposes. Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four-year college or university with major coursework in Business Administration, Finance, or a related field. Three years of experience providing complex office management and executive-level support in assisting upper-level management. Relevant education and experience can be substituted on a year-for-year basis. Preferred Qualifications Previous State of Texas agency work experience. Experience with Microsoft Office, Word, Excel, Teams, Outlook, and SharePoint. Previous experience using CAPPS HR and Financials. Two or more years of experience in preparing, editing, and distributing correspondence, reports, forms, and documents. Two or more years of experience developing and revising administrative policies, procedures, standards, and methods, and providing guidance and interpretation on policies and procedures. Knowledge, Skills, and Abilities (KSAs) Knowledge of local, state, and federal laws and regulations relevant to the Financial Compliance Division. Knowledge of the principles and practices of public administration. Knowledge of financing and investment terms. Skills in using Microsoft Office, Word, Excel, Teams, Outlook, and SharePoint. Skills in use of internet, email, word processing, spreadsheet, presentation, and database software. Skills in document and file management, including preparing, routing, and tracking. Skills in maintaining accurate communications including records, reports, documents, and correspondence, along with strong organizational skills. Ability to implement administrative procedures, to interpret rules, regulations, policies, and procedures. Ability to handle high-level administrative issues. Ability to analyze and solve work-related problems. Ability to communicate effectively, and to provide guidance to others. Ability to adhere to work schedules, follow procedures regarding leave and submit accurate timesheets by prescribed deadlines. Ability to make mature, objective decisions and identify areas of potential problems. Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment. Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision. Ability to perform assigned duties and improve work habits and/or output. Ability to complete assigned work, on time, neatly and with infrequent errors. Ability to interpret policies, procedures, and regulations. Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing. Ability to work and cooperate with others in a team environment. Ability to prioritize and manage multiple tasks. Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs. Ability and willingness to travel 5% of the time, primarily within the State of Texas. Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements. Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends. Ability to train others. Remarks A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment. Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. EQUAL OPPORTUNITY The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. SELECTIVE SERVICE Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement. FINAL EMPLOYMENT OFFERS All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded. SPONSORSHIP Candidates must be eligible to work in the United States without requiring sponsorship. STATE OF TEXAS APPLICATION Resumes will not be accepted in place of a completed State of Texas application unless indicated. E-VERIFY TWDB participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization. EMPLOYMENT AT-WILL Employment with the Texas Water Development Board (TWDB) is on an at- will basis. AMERICANS WITH DISABILITIES ACT The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-XXXX. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-XXXX (TTY/TDD). HEADQUARTER LOCATION AND CONTACT INFORMATION Texas Water Development BoardStephen F. Austin Building1700 North Congress AvenueAustin, Texas 78701XXXX@twdb.texas.govPhone: (512) 475-XXXXPDN-9be17a8c-b638-4be3-8c16-d98bb1bc54a9
Company:
Texas Water Development Board
Industry:
Other
Posted:
April 24 on Professional Diversity Network
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More About this Listing: TWDB - 24-89 - Financial Compliance Executive Assistant (Executive Assistant I)
TWDB - 24-89 - Financial Compliance Executive Assistant (Executive Assistant I) is a Clerical Compliance Officer, Executive Assistant Job at Texas Water Development Board located in Austin TX. Find other listings like TWDB - 24-89 - Financial Compliance Executive Assistant (Executive Assistant I) by searching Oodle for Clerical Compliance Officer, Executive Assistant Jobs.
TWDB - 24-89 - Financial Compliance Executive Assistant (Executive Assistant I) is a Clerical Compliance Officer, Executive Assistant Job at Texas Water Development Board located in Austin TX. Find other listings like TWDB - 24-89 - Financial Compliance Executive Assistant (Executive Assistant I) by searching Oodle for Clerical Compliance Officer, Executive Assistant Jobs.