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Administrative Assistant
Location:
Northfield, IL
Description:
Provide administrative support to two Post Acute Executive Sales Leaders who travel frequently. This position is a hybrid position with 3 days a week in the office. Responsibilities Perform assigned administrative activities in support of individual and team objectives. Daily Calendar management - work with employee requests as well as external customer request for meetings. Also coordinate and schedule team, group and larger customer meetings. High volume of requests daily Make travel arrangements and quickly address changes needed to existing travel itineraries Exercise discretion and independent judgment in analyzing information requests and determining action needed Coordinate on and offsite customer meetings Complete and submit expense reports for Executives Approve team expense reports Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.). Point person for space planning for the wing Ensure food/beverages and other logistics for on and offsite meetings have been arranged Invoice submittal and invoice approvals Provide trade show compliance information and paperwork submittal Review Kronos time keeping reports and make corrections to punches as needed Ensure floor is stocked with supplies, submit maintenance requests as needed Booking external conference rooms, booking hotel room blocks, setting up vendors and other miscellaneous items as needed Requirements Education High school diploma or equivalent. Experience A minimum of 4 years of administrative assistant experience .Intermediate skills in Microsoft Excel and PowerPoint, and Outlook Type 40+ wpm Ability to travel 10% Preferred Qualifications Intermediate skill level in Project, and Adobe Writer. Very strong organizational and prioritization skills Ability to successfully work with various department contacts throughout the company Ability to work with confidential information Ability to flexible to changing priorities and urgent requests Strong communication skills Benefits Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better. Explore our Diversity, Equity and Inclusion page.
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Medline located in Northfield IL. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Medline located in Northfield IL. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.