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Human Resources Coordinator - (Flexible Schedule)
Location:
Pittsburgh, PA
Description:
US Job Description Firm Information Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East. Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com. Position Summary As a central point of contact with mid-level experience, must play a critical role in ensuring a seamless and efficient experience for incoming new hires and departing employees by collaborating across various departments (including Accounting/Finance, Information Technology, Marketing, Records, and Facilities) in relation to the onboarding and offboarding processes. Beyond the core responsibilities, the role actively contributes to various HR projects and, by utilizing an eye for detail and compliance expertise, will complete audits to maintain HR processes' integrity and adherence to regulations. Essential Functions Facilitate onboarding process for new hires joining across all US offices, including background check, I-9 Form, new hire paperwork, conflicts check, onboarding checklist preferences, etc.; Manage and audit background check requests for new hires and requests via the Ethical Wall Team to ensure company standards are met. Oversee I-9 process, ensuring compliance with DHS guidelines and maintaining accurate records. Liaise across departments to facilitate new hire's successful onboarding including account setup, IT equipment, operations matters, orientation setup, etc.; Facilitate onboarding processes for large group hires including Summer Associates & New Associates annually. Facilitate staff offboarding process for departures across all US offices including liaising with Local HR/HRBP to collect departure information, communicating exit procedures with departing employee, connecting with HR Specialist regarding data entry, etc. Oversee Quarterly Departure Checklist Audit to ensure departmental compliance with firm requirements. Approve data entry transactions for personnel changes in HRIS system, ensuring accurate and up to date records. Provide backup support for specific department members during their absences. Conduct research as requested by other members of the department to assist in various HR Projects. Complete other duties and special projects as assigned by HR Manager. Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time. Requirements Education: Bachelor's degree in a professional discipline or equivalent experience preferred. Experience: Minimum of 3-5 years of Human Resources Generalist experience required. Previous PeopleSoft experience a plus. Skills: Strong computer skills including advanced knowledge of Microsoft Word (merge function) and basic Excel. Ability to prioritize workload and solve problems quickly. Must be able to assist individuals of various levels with needs and problems and react to difficult situations appropriately. Confidentiality and attention to detail are essential. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment. Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels. Working Conditions: You will be required to work in the office a minimum of 2 days per week . The details of your weekly schedule will be discussed further with your direct supervisor. Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan. Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all. Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process. Qualified candidates only. No search firms. PDN-9b7e758d-76ea-44eb-81e7-41d060e9e1a0
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