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Executive Assistant
Location:
Deerfield, IL
Description:
The Executive Assistant will provide advanced administrative support for the CEO and executive leadership team. This includes anticipating the needs of the team, providing organizational support and scheduling logistics. Strategic management of the team's schedule, coordinating meetings with internal and external contacts, preparing, and tracking expenses and arranging complex travel will be critical to ensuring the leadership team's ability to remain focused on critical business priorities. Additionally, this role will supervise the office manager to ensure support of day-to-day operations of the office.Essential Job Duties and Responsibilities:* Complete a range of advanced administrative tasks for the CEO including managing calendar of appointments, arranging detailed travel plans, developing communication, generating itineraries, and agendas.* Proactively anticipate the needs of the CEO and strive to provide services or products before being requested.* Provide administrative support to other Executive Team members in terms of coordinating schedules, managing meeting logistics, and making travel arrangements.* Track leadership team expenses and prepare expense reports for reimbursement.* Prepare presentations, correspondence, and other documents as requested by the CEO.* Support the CEO as needed in preparing for internal or external meetings, conducting research and other similar tasks.* Manage organizational communication, scheduling, and logistics for key internal events such as board meetings, staff meetings, retreats, and managers' meetings. This includes logistical research and planning, day-of support, and invoice/billing management.* Assist in answering the organization's main line and direct calls as needed to team.* As requested by the CEO, provide essential support to the Board of Directors, including serving as key point of contact, coordinating meeting logistics, communications, and materials.* Provide supervision to office managers to ensure effective office operations, policies, and procedures.* Support other functional areas and members of the leadership team with special projects as needed. May include projects in HR, Recruiting, Marketing, Development, Finance or Operations.* Maintains discretion and confidentiality.* Ability to travel for meetings located throughout the U.S. ( click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com . We look forward to working with you.Beacon Hill. Employing the Future (TM)PDN-9b7263c1-565e-430f-9ddf-ba76594ffa57
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More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at Monster located in Deerfield IL. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job at Monster located in Deerfield IL. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.