This listing was posted on Professional Diversity Network.
Administrative Assistant
Location:
Livingston, NJ
Description:
Hi,We are looking for Administrative Assistant for our direct client at Parsippany, NJ. Details are listed here, if you are interested, please send me your updated resume to the XXXX@enginfotech.com Possible Right to Hire Location: Parsippany, NJ Pay rate: $21/hr on w2. No of hours: 35/week Must be in-person Tuesday, Wednesday, Thursday. Mondays & Fridays are remote Summary Description: The Information Technology (IT) Coordinator provides administrative support for the leaders in the IT organization. You'll handle financial tasks like managing invoices, expense reports and P-card expenses, while also managing calendars, scheduling meetings, making travel arrangements, and onboarding new hires. Confidentiality and organization are key, as you'll maintain files, records, and ensure timely responses to inquiries. Expect to handle general administrative tasks, document creation, and some event planning as well. Essential Job Functions: Administrative Support Calendar management for department events and multiple IT senior leaders Schedule and coordinate team meetings and webinars Coordinate travel arrangements within company guidelines and manage itineraries Assist with processing timely and accurate travel & expense reports New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.) Maintain confidentiality in all aspects of client, staff, and vendor information Maintain department files, lists, archives, etc. Help to ensure timely response to departmental inquiries Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc. Create and modify documents such as invoices, reports, memos, letters and agendas IT Team Support Assist with IT Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements Manage and reconcile team P-card expenses Work closely with the department's Executive Assistant to provide support and assistance to the overall IT team Requirements: College degree preferred or equivalent experience 2+ years of administrative work experience, preferred Experience with a global organization with the ability to work across departments strongly recommended Detail-oriented, organized, and able to multi-task while meeting deadlines Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals Ability to work effectively with others to help achieve goals Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors Strong initiative, organizational abilities, attention to detail and accuracy Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities Must be able to prioritize tasks as to urgency and detail is key for support of IT senior leaders Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint) Thanks Manju Saiba Sr. Technical Recruiter ENG Infotech 732 406 XXXX (Mobile) Tel:888 507 XXXX (105) Fax: 973 507 510XXXX Route 46 West Building F Suite101 Fairfield, NJ 07004 PDN-9b7262da-474d-4808-a379-6c0d9217c498
Visit Our Partner Website
This listing was posted on another website. Click here to open: Go to Professional Diversity Network
Important Safety Tips
- Always meet the employer in person.
- Avoid sharing sensitive personal and financial information.
- Avoid employment offers that require a deposit or investment.
To learn more, visit the Safety Center or click here to report this listing.
More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Monster located in Livingston NJ. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Monster located in Livingston NJ. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.