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Executive Assistant
Location:
Austin, TX
Description:
About Us Travis Association for the Blind/Austin Lighthouse (TAB) a non-profit organization, was founded in 1934 by Dr. Henry L. Hilgartner and other civic-minded citizens of Austin to provide a setting where blind men and women could come to learn skills and create products that were sold door to door. Today, Travis Association for the Blind stays true to the mission established in 1934 by providing opportunities for economic and personal independence for people who are blind, visually impaired, or deaf blind by creating, sustaining, and improving employment. We continue to grow and expand the services we provide to blind Texans. Our Core Values guide us in everything we do: LIGHT : L eadership, I ntegrity, G rowth & Innovation, H eart, and T eamwork. TAB offers a variety of benefits to include : 403(b) r etirement p lan; h ealth insurance; d ental insurance; v ision insurance; e mployee assistance program; l ife insurance; p aid time off; p aid holidays; employee appreciation events; and more. Job Summary The Executive Assistant (EA) is responsible for performing administrative tasks in support of Travis Association for the Blind (TAB)'s executives. This position will report to the Chief Executive Officer or another member of the Executive Staff. Responsibilities Performs administrative tasks as assigned in support of TAB executives. Sorts and distributes incoming mail; ensures appropriate amount of office supplies on hand; ensures maintenance of office equipment; oversees appropriate office set-up for new executives Prepares correspondence; types or edits letters, emails, memos and other correspondence. Creates or edits PowerPoint presentations and Excel spreadsheets; assists executives with expense reports Manages executives' calendars as needed, schedules meetings, prepares agendas and presentations, orders meals as appropriate, operates audio-visual systems during meetings, records and distributes meeting notes or minutes Schedules and coordinates events, board meetings, conferences, and executive team retreats. Assists CEO in preparation for board and committee meetings. Assists executives with travel arrangements; schedules flights, makes hotel reservations and coordinates out-of-town meetings or virtual meetings using Microsoft Teams or Zoom Provides administrative support for projects. Schedules and prepares for project team meetings, conducts research as required, documents key decisions and action items during meetings, and maintains project documentation as required May supervise or oversee day-to-day tasks of other administrative staff/receptionists Assists with the development and distribution of Public Relations and internal communications materials, including brochures, pamphlets, newsletters, announcements and videos Edits and proofreads social media content, videos, press releases, emails, and other communications about the Austin Lighthouse that will be sent to the public Provides assistance to Mission Delivery department with invoicing TWC/ICC for services provided Assists Mission Delivery department with Sensitivity Training in the community, as well as for TAB employees Complies with and assists other employees in understanding and complying with TAB's policies and procedures Behaves in accordance with the key behaviors aligned with TAB's Core Values of Leadership, Integrity, Growth & Innovation, Heart and Teamwork (LIGHT). Performs other duties as assigned The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Minimum Education and Experience High School diploma Associate's or bachelor's degree preferred Minimum of 5 years' experience in an executive administrative role Advanced knowledge in software packages, (Microsoft Office, Salesforce, etc.) Supervisory experience is a plus Knowledge, Skills and Abilities Strong communications, collaboration, and interpersonal skills. Excellent organizational skills, an eye for detail, and the ability to work well with people at all levels within the company or organization required Strong written and oral communication skills. Good spelling and grammar skills and mastery of word processing, database, and presentation software required. Ability to multi-task in order to manage multiple projects at a time; use discernment regarding which tasks are truly urgent and which can wait. Must be mission-driven and able to work with all departments within TAB in order to be effective. Excellent time management skills to manage high volume in a fast-paced environment. Must be team & people-oriented, professional, poised, and display a "can-do" attitude. Strong decision-making and problem-solving skills Strong ethics and discretion with confidential or sensitive information Able to read, comprehend and understand information/ideas presented in writing or alternative form Possesses cultural awareness and sensitivity Supervisory Responsibility None, currently Communication & Contacts Required Employees, departments, managers, executives, vendors, community members Decision Making/Judgment Required Makes decisions as per Standard Operation Procedures and Company Policies Physical Requirements With or without reasonable accommodation, employees in this position must be able to: Handle prolonged periods of working on a computer Demonstrate the ability to be in a stationary position (stand, sit, etc.) for 6-8 hours Demonstrate the ability to lift/move up to 5 lbs. at times Demonstrate the ability to bend, stoop, squat, adjust position for 10% of time Have the ability to work in an office environment with standard lighting, noise levels, temperature NOTE: This position does not qualify as a hybrid or remote work position. Background Check and Drug Screening required Confirmation of COVID-19 Vaccination Status (or approved Accommodation Request) TRAVIS ASSOCIATION FOR THE BLIND, A NON-PROFIT ORGANIZATION, IS AN EQUAL OPPORTUNITY EMPLOYER/AFFIRMATIVE ACTION EMPLOYER TAB provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetics or any other characteristic protected by law.. In addition to federal law requirements, TAB complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. EEO is the law. To review your rights under Equal Employment Opportunity, please visit: www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned or reassigned. This job description is subject to change at any time. Job Posted by ApplicantPro
Company:
Travis Association For The Blind/Austin Lighthouse
Posted:
January 25 on ApplicantList
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More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at Travis Association for the Blind/Austin Lighthouse located in Austin TX. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job at Travis Association for the Blind/Austin Lighthouse located in Austin TX. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.