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Medical Records Specialist
Location:
Jackson, MI
Description:
General Summary: Under the direction of the Supervisor, Customer Service, the Medical Records Specialist is responsible for maintaining and securing all written and electronic medical records, managing disclosure and record release as well as representing LifeWays as the custodian of the record in any subpoenas for records. The Medical Records Specialist ensures that information contained in the records is complete, accurate, and only available to authorized personnel. The M edical Records Specialist organizes and maintains health information both in paper files and in electronic systems, checking data for accuracy, recording information, and keeps file folders and electronic databases up to date, following best practices for security and patient confidentiality, including Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part 2 guidelines. Serves as LifeWays' Freedom of Information Act (FOIA) Officer and Records Retention Officer. Essential Functions: Communicates with requester regarding costs and fees associated with the request. Prepares invoices and collects payment for medical records requests (if applicable). Completes medical record by reviewing information, notifying health care supervisor of record deficiencies. Resolves medical record discrepancies by collecting and analyzing information. Maintains patient confidence and protects clinical operations by keeping information confidential, following release-of-information protocols. Performs data entry functions utilizing company tracking application to log monitor and complete requests for information. Provides routine service to customers regarding release of information requests and the retrieval and delivery of protected health information and materials on-site at facilities. Reviews records prior to releasing to the consumer and redacts information that could be considered harmful as permitted . Reviews records with consumers upon request and assisting consumer to add statements within the record upon their request. The medical records specialist is the person who has been designated responsible for the care, custody, and control of the health record for LifeWays. Manages the document disclosure que per HIPPA and 42 CFR Part 2 Serves as the Board-appointed LifeWays' FOIA Officer. Serves as LifeWays' Records Retention Officer. Appropriately and accurately pulls records for patient care, quality review, and audits in a timely manner. Observes confidentiality and safeguards all patient related information. Responsible for reviewing, approving, and coordinating the release of medical information to individuals or agencies that have a proper executed Release of Information on file. Responsible for processing of subpoenas and court orders, at the direction of the Corporate Compliance Officer. Responsible for receiving and reviewing all subpoenas for records and follow procedures regarding responses to subpoenas. This includes but is not limited to: (a) contacting the court for clarification on what is needed. (b) representing LifeWays in court as the custodian of the record. Fulfills release of information requests in an accurate and detail-oriented manner within timeframes established by LifeWays. Maintains medical records operations by following policies and procedures; reporting needed changes. Processes medical records requests from patients, attorneys, physician's offices, hospitals, disability firms, etc. Ensures that all requests for records are stamped with date received and logged in the Electronic Medical Record (EMR)/Electronic Health Record (EHR). Notifies requester when records are available or mail when available. Maintains a good working relationship within the department and other departments. Provides excellent customer service. Maintains regular and predictable attendance. All other duties as assigned. Required Education/Certification/Licensure: Provisional Medical Records Specialist : Currently enrolled in a Health Information Management degree program with anticipated graduation within 6 to 12 months. Medical Records Specialist I : Associates degree in Health Information Management from a Commission on Accreditation for Health Informatics and Information Management (CAHIIM) school, with the ability to obtain Registered Health Information Technician (RHIT) certification within 6 months, upon hire. Medical Records Specialist II: Bachelor's degree in health information management from a Commission on Accreditation for Health Informatics and Information Management (CAHIIM) school, with a Registered Health Information Technician (RHIT) certification. Preferred Education/Certification/Licensure: Registered Health Information Administrator certification.
Company:
Lifeways
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Medical Records Specialist
Medical Records Specialist is a Clerical Medical Records Clerk Job at Lifeways located in Jackson MI. Find other listings like Medical Records Specialist by searching Oodle for Clerical Medical Records Clerk Jobs.
Medical Records Specialist is a Clerical Medical Records Clerk Job at Lifeways located in Jackson MI. Find other listings like Medical Records Specialist by searching Oodle for Clerical Medical Records Clerk Jobs.