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Co-op Accounting Assistant
Location:
Des Moines, IA
Description:
SENECA TANK JOB DESCRIPTION JOB TITLE: Co-op Accounting Assistant DEPARTMENT: Accounting FLSA STATUS: Non - Exempt REPORTS TO: Controller Summary: Reporting to Controller, the incumbent supports the total accounting function for the company by performing and compiling, maintaining, and reconciling accounts payable/receivable records, as well as researching and resolving routine accounting functions within the Finance Department. This opening is a 5-month term from May/June 2023 to September/October 2023 with flexible working hours between 10 to 40 hours per week depending on your availability. Wages will range from $16 to $21 per hour depending on experience. Supervisory Responsibility: This job has no supervisory responsibilities. Essential Job Functions: Invoicing Create invoices in enterprise resource planning (ERP) system by transcribing sales order details. Set up customer accounts in ERP by entering customer data. Send invoices, credit orders, and statements to customers by mail or email. Verification/Approval Perform 3-way match/reconciliation of purchase orders, vendor invoices, and packing slips to identify price and quantity discrepancies and ensure correct payment to vendors Verify and correct item storage bin locations recorded in enterprise resource planning (ERP) purchase receiver module to aid in inventory control and facilitate timely parts/materials shipment to customers Obtain approval from President and department managers for payment of non-purchase order items Check Production Control department purchase orders to confirm inclusion of necessary information such as vendor name and pricing, and verify recording of corresponding invoice numbers in purchase receiver Monitor and maintain internal expense reports Recordkeeping Print and scan procurement-related documents into ERP by purchase order Enter invoice/packing slip information such as item quantities and pricing into purchase receiver to allow for payment of invoices Receive, compile, and physically store procurement-related documents Adjust inventory pricing in ERP and on purchase order, in accordance with invoice pricing, at direction of Purchasing Manager Convert purchase orders to purchase receiver records in ERP to allow entry of received items into inventory Reconciliation, Research and Resolution Reconcile invoices against sales orders to confirm item quantities and pricing. Research and resolve inconsistencies by consulting with sales people and creating back orders when appropriate. Investigate aging statements and statement irregularities with customers and sales people and take appropriate steps to expedite payments or remove/modify charges. Verify credit orders against original invoices to ensure customer account credits are appropriate, cancelling or adjusting credit orders or revising original invoices to rectify inaccurate charges when necessary Research unpaid invoices identified on vendor statements by reviewing account information in ERP and consulting with appropriate staff members to determine reason for non-payment. Request corresponding invoices from vendors, in absence of invoices on file. Customer Service Responsibilities: Answer telephone and direct incoming calls to proper departments, daily Create and deliver sales orders to warehouse for non-inventory items received and ready for shipment to customers Communicate with customers via telephone and email to facilitate payment of outstanding invoices, accept telephone payment authorizations, and address miscellaneous account inquiries Process and distribute incoming/outgoing mail Other duties as assigned Competencies: Strong organizational skills Ability to concentrate and perform duties with attention to detail Ability to read, write, speak and understand English Ability to balance conflicting priorities Strong interpersonal skills Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately Ability to operate a computer and utilize software applications Effective written and oral communication skills Good research and resolution skills Ability to work independently and with a team Physical Demands: This position will work in an office environment that will require sedentary physical demands with frequently exerting between 0lbs to 10lbs of force Equipment: Equipment: Desktop computer, desktop calculator, photo copier, scanner, fax machine, telephone, postage machineSoftware: Enterprise resource planning (ERP), credit card payment processing, internet browser, and email applications Safety: Follow policies found in Seneca Tank's Safety Manual. Special Conditions of Employment: Upon receiving a conditional offer of employment, job candidates are required to pass a pre-employment physical and drug-screen. Qualifications: The applicant needs to be currently enrolled in college classes or recent graduate of accounting or similar field of study Disclaimer: This document is intended to describe the general nature and of work performed by employees assigned to this job. It is not an exhaustive list of all duties and responsibilities of the job holder. Management reserves the exclusive right to alter this job description at any time without notice.Employment at Seneca Tank is "at will" or voluntary on both the part of the Company and the job holder. Employment is not for a set period of time and may be discontinued by either party for any lawful reason, with or without notice. This job description is not an employment contract.
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More About this Listing: Co-op Accounting Assistant
Co-op Accounting Assistant is a Accounting & Finance Accounting Assistant Job at Seneca Tank located in Des Moines IA. Find other listings like Co-op Accounting Assistant by searching Oodle for Accounting & Finance Accounting Assistant Jobs.
Co-op Accounting Assistant is a Accounting & Finance Accounting Assistant Job at Seneca Tank located in Des Moines IA. Find other listings like Co-op Accounting Assistant by searching Oodle for Accounting & Finance Accounting Assistant Jobs.