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Program Administrative Assistant
Location:
Buffalo, NY
Description:
JOB TITLE: PROGRAM ADMINISTRATIVE ASSISTANT Department: Administration Reporting Manager: EMHRS Director Officer Position Status: Full Time 8 AM- 4 PM Monday- Friday Classification Level: Non-Exempt Revised: February 2021 POSITION SUMMARY : The Administrative Assistant II will support organization operations by performing clerical, administrative, and secretarial tasks. The position interacts with the EMHRS management team to provide client centered and professional customer service. Essential Functions of the Position Include: Assists the Director and Manager(s) in prioritization and scheduling work for day-to-day operations. Setting up calendars for the year Identifying scheduling gaps Entering and updating on-call and supervisor-on-call shifts into iCarol Retrieves information as requested from records, email, minutes, and other related documents; prepares daily, weekly, monthly written reports and summaries of data when needed. Audits monthly billing for department. Assists with various components for New Hire Onboarding such as interview materials, candidate technology accounts and equipment. Maintains office supplies and coordinates maintenance of office equipment. Monitors and reviews and reminds staff for training and meeting attendance. Types and edits basic business correspondences. Answers and routes telephone calls Pushing unanswered messages back into MOR after a specified time frame, using Outlook rules folder Makes copies and prints forms for departments as needed. Maintains documents and files, specifically for incoming clients/intakes Attends required training and professional development classes. Maintains and manages staff awards. Assists with front desk/reception back up coverage. Other duties as assigned. Position Qualifications: EDUCATION : Associate's Degree or equivalent combination of education and experience; Bachelor's Degree preferred. EXPERIENCE : 1-3 years' experience in an Administrative position or in an office setting. SKILLS : Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to prioritize and thrive in a busy environment. Ability to work independently or as part of a team. Position Requirements and Working Conditions: Physical Activities Check all that apply Frequency (N)Never, (O)Occasionally or (C)Constantly Ascending or descending stairs and the like. O Remaining in a stationary position, often standing or sitting for prolonged periods. C Moving about to accomplish tasks. O Communicating with others to exchange information. C Repeating motions that may include the wrists, hands and/or fingers. C Travel to meet with various stakeholders O Assess risk, detect risk factors for site safety purposes through being aware of surrounding environment, individuals, noises, observations, etc. O Environmental Conditions Check all that apply Frequency (N)Never, (O)Occasionally or (C)Constantly Low temperatures. N High temperatures. N Outdoor elements such as precipitation and wind. N Noisy environments. N Hazardous conditions. N Poor ventilation. N Small and/or enclosed spaces. N No adverse environmental conditions expected. C Physical Demands Check only one Frequency (N)Never, (O)Occasionally or (C)Constantly Sedentary work that primarily involves sitting/standing. C Light work that includes moving objects up to 20 pounds. O Medium work that includes moving objects up to 50 pounds. N Heavy work that includes moving objects up to 100 pounds or more. N EEO Statement: Crisis Services is an Equal Opportunity Employer and considers all candidates for employment regardless of race, color, national origin, religion, sex, age, disability, citizenship, pregnancy, military status, marital status, sexual orientation, or any other characteristics protected by law. Job Posted by ApplicantPro
Company:
Crisis Services
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Program Administrative Assistant
Program Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Crisis Services located in Buffalo NY. Find other listings like Program Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Program Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Crisis Services located in Buffalo NY. Find other listings like Program Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.