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Receptionist/Administrative Assistant
Location:
Zelienople, PA
Description:
Company Overview: Founded over 20 years ago and headquartered in Arlington, Virginia, The Intelligence & Security Academy, LLC (ISA) provides consulting services to federal clients in Intelligence and National Security matters and specializes in delivering strategic consulting and innovative solutions. ISA also provides education & training to federal government agencies as well as private sector companies and academic institutions in the areas of intelligence analysis, budget formulation policy development, and more. ISA also delivers systems engineering and engineering management services to federal clients that focus on the design, development, integration, and management of complex systems. Job Description: The Receptionist/Administrative Assistant will provide administrative support at ISA's location in Zelienople, Pennsylvania. ISA is a small but rapidly growing business with 73 employees, with approximately half of the employees working from the Arlington office and the remainder at client sites or working remotely. This position will require ongoing interactions with a dynamic team of personnel and administrative support to ensure efficient office operations. A good candidate for this position will have a hospitable and service-oriented demeanor. They will be comfortable with a steady stream of people traffic where greeting employees, clients and delivery personnel is ongoing throughout the day. The candidate we are looking for is professional, organized, detail oriented, and effective at listening and communicating and understands when discretion is required. The candidate should possess excellent customer service skills with the ability to prioritize tasks and meet deadlines. The candidate should possess a "no job is too small" attitude. Due to the responsibilities of this position, telework is not offered and this position requires in-person support during office hours Monday through Friday. Duties/Responsibilities: Maintain an organized and pristine clutter-free reception area Welcome visitors, determine the nature of their business, maintain visitor log-in binder, notify host(s) Accept, sort and route mail and deliveries Answer ISA's main phone line; take detailed messages and route Must be punctual, reliable, and open to flexibility with changing schedules Maintain office supply area (includes filling paper in copiers and printers; organizing and stocking supplies; maintaining inventory of all supplies and alerting Purchasing when low Maintain kitchen pantries (includes wiping down countertops and refrigerator when necessary; stocking beverages and supplies when received, replacing coffee and refrigerator filters, emptying dishwasher, etc.) Monitor office and kitchen supply inventory and notify when purchases need to be made Monitor conference rooms and correct any issues (straighten chairs, wipe down tables, clean whiteboards, organize signage, etc.) Assist with planning and logistics for meetings/events (catering order, conference room set-up, moving tables/chairs, updating signage, information dissemination, creating calendar notices in Outlook, collect RSVPs, etc.) Prepare mailings and shipments and take to USPS and UPS provider (within walking distance of office) Create file labels, copy, scan, bind, shred Alert IT of any issues with office equipment (copiers, printers, WIFI access, etc.) Alert Management of potential security issues Miscellaneous projects (online research) Other administrative duties as assigned Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with communication from your supervisor. Supervisory Responsibilities: None Clearance Required: None Experience Required: Minimum of 2 years (4 years preferred) receptionist/administrative assistant experience in a professional office environment Proficiency in or knowledge of the Microsoft Office suite (Outlook, Excel, Power Point, Word ) Strong administrative and customer service experience Strong organizational skills and attention to detail Excellent oral, written and interpersonal skills Excellent typing and proofreading skills Education: High School diploma. Certification: N/A EEO statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Company:
The Intelligence & Security Academy
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Receptionist/Administrative Assistant
Receptionist/Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist, Receptionist Job at The Intelligence & Security Academy located in Zelienople PA. Find other listings like Receptionist/Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist, Receptionist Jobs.
Receptionist/Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist, Receptionist Job at The Intelligence & Security Academy located in Zelienople PA. Find other listings like Receptionist/Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist, Receptionist Jobs.