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Programs Assistant/ Data Specialist
Location:
Durham, NC
Description:
Who We Are The Burroughs Wellcome Fund (BWF) is an independent private foundation established to advance the biomedical and medical sciences by supporting research and other scientific and educational activities. The majority of the Fund's grants are channeled through competitive award programs under the review of external advisory panels. The Fund's assets currently exceed $720 million and annual grants are approximately $40 million. We are currently recruiting for a Program Assistant/Data Specialist to join our dynamic team in our headquarters in Research Triangle Park, NC. Job Summary The Program Assistant/Data Specialist assists two teams of Program Officers and Program Associates by providing administrative support in areas of grant management and program-related activities with a focus on data management. This role will support the Science Education, Diversity, Infectious Disease, and Climate Change programs. Primary Responsibilities (responsibilities may vary slightly by team) Review applications submitted through the online application system in accordance with BWF guidelines. Work with applicants via telephone or email to resolve issues. Download all necessary files from the online application system and process into the BWF grants management database. Prepare and/or finalize award letters, contracts, and turn-down letters as requested by Program Associates. Collect new awardee information, enter information into the grants management database, and prepare correspondence. Follow up with awardees on missing information. Receive and review progress and financial reports from awardees and correspond with awardees to resolve discrepancies. Monitor grants awarded, update BWF Board of Director minute-related information, and communicate status to senior staff as needed. Serve on a team to continually research, evaluate, and implement efficient processes for grants administration. Assist with transition between databases, including removing duplicate entries, transferring files, and setting up new processes in the new system. Coordinate use of database at BWF and serve as a liaison between BWF program staff, BWF IT Staff, and database personnel. Assist with other database related projects as directed by Program Associates. For example, working with BWF meeting staff on meeting-related databases, and working with program staff to research, maintain, and download mailing lists for various BWF communication publications. Assist with advisory committee and awardee meetings as requested, including assembling and distributing meeting materials. Be available for major meetings including those in April, May, and October. Occasionally assist BWF Program Officers and Program Associates with special projects, including researching and compiling information and reports. Manage the schedule of the Program Officers as needed, including scheduling meetings with awardees, advisory committee members, and other staff. Assist with Program Associate duties when Program Associate is absent or unavailable. Participate in training and staff/professional development. Other duties as needed. Organizational Relationships The Program Assistant/Data Specialist will report to two designated Program Associates. The Program Assistant/Data Specialist will also be expected to work with members of the meetings, IT, finance, administration, and communications staff, and interact with the BWF board, advisory committees, and award recipients as appropriate. Qualifications Undergraduate degree is required, with a degree in the sciences or science-related field preferred. At least two years of administrative position experience with experience working on multiple concurrent projects. Exceptional knowledge of Microsoft Word, Excel, PowerPoint, and Outlook. Strong interpersonal, oral, and written communication skills. Must be an effective communicator and team player with good planning, organizing, prioritization, and administrative skills. Must be flexible, highly organized, detail-oriented, able to work independently, handle sensitive data, and problem-solve. Experience in grants administration and experience with a grants management software a plus. Work Environment This position is hybrid. Consistent time working at the BWF office is expected with flexibility to work remotely as the schedule allows. Salary & Benefits This position is a full time, exempt position. The full-time salary range for this position starts at $45,000 and is commensurate with experience. BWF offers an attractive benefits package including: Comprehensive medical, dental and vision benefits Life and long-term care insurance provided at no additional expense to employee Paid time off (PTO) including holidays Retirement plans Education reimbursement Wellness opportunities Burroughs Welcome Fund is an equal opportunity employer and offers equal employment opportunities without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, veteran status, sexual orientation, marital status, genetic information, and other protected class characteristics. For additional information regarding Burroughs Wellcome Fund, visit our website at www.bwfund.org .
Company:
Burroughs Wellcome Fund
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Programs Assistant/ Data Specialist
Programs Assistant/ Data Specialist is a Clerical Assistant Job at Burroughs Wellcome Fund located in Durham NC. Find other listings like Programs Assistant/ Data Specialist by searching Oodle for Clerical Assistant Jobs.
Programs Assistant/ Data Specialist is a Clerical Assistant Job at Burroughs Wellcome Fund located in Durham NC. Find other listings like Programs Assistant/ Data Specialist by searching Oodle for Clerical Assistant Jobs.