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Administrative FOIA Analysts - DOS
Location:
Washington, DC
Description:
Administrative FOIA Analysts EM Key Solutions Company is hiring full-time Administrative Professionals to support our government customer in the Washington, DC, metro area. You will be supporting the Office of Information Programs and Services (A/GIS/IPS or IPS) at the U.S. Department of State (DOS), which is responsible for the information access and management programs, including the Freedom of Information Act (FOIA), Privacy Act (P.A.), classification and declassification programs. IPS processes FOIA and Privacy Act cases that are the subject of litigation against the Department or appeals of denial of access to information under the FOIA, PA, and E.O. 13526. IPS administers the Department's statutory responsibilities in providing public access to information under the FOIA, Privacy Act, and E.O. 13526. It coordinates with regional and functional bureaus within the Department of State, other federal agencies, the private sector, and foreign governments to respond to public requests for records maintained within the Department. Duties: Record and submit the time and attendance in the Department's T&A database (TATEL) for approximately 220 government employees. Effectively communicate verbally and in writing. Use advanced features in different software applications such as M.S. Word, MS Excel, and M.S. PowerPoint to create and edit reports, spreadsheets, and presentations and perform simple math calculations. Answer IPS telephones and record messages for the IPS Offices. Greet and escort visitors to and from IPS Offices - ascertain the business of visitors, ensure visitors have a need and appropriate time to visit the suite and announce visitors to office staff. Maintain the IPS Office Division Chief's calendar daily and update it as needed. Arrange and schedule appointments/meetings for the IPS Division Chief and responsible for printing and assembling the Division Chief's physical appointment book. Retrieve all IPS mail, newspapers, and packages from the IPS mailroom, distribute them accordingly and receive deliveries. Manage the IPS Front Office files and arrange for the retirement of such files as needed. Photocopy and scan documents and prepare meeting materials as directed by the IPS Office Director. Type correspondence/reports/presentations/charts as instructed by IPS senior management. Prepare Reimbursement Claim forms and Performance Evaluation Reports as requested. Maintain the IPS Organizational Chart and Telephone Directory and update them as needed to reflect any organizational changes. Submit requests for office supplies and receive and maintain all office supplies. Submit service requests for repair/replacement of office equipment. Properly handle and store classified material. Coordinate with the Department's Information Technology (I.T.) Helpdesk to assist with resolving I.T. issues. Works with the Deputy Administrative Secretary (DAS) and his staff to follow up on Taskers assigned to various offices within the A Bureau. Responsible for ensuring that all correspondence is forwarded to the DAS on time. A Tasker database is maintained to allow for information to be pulled and edited at different times to be incorporated into executive correspondence. Education: A degree is a plus but not required. Some college is preferred. Knowledge and understanding of FOIA - or experience supporting the FOIA program is a plus. Experience: 4 years of experience as an Office Professional with proficiency in using M.S. Office (Excel, Word, and PowerPoint). Strong communication skills are a must. 2 years or more of demonstrated customer service experience is required. Must be flexible and able to work in a stressful environment while maintaining a positive attitude in the office. Previous experience assisting with Department FOIA reporting and other metrics is a plus. Knowledge of FOIA Express Software is desired Must have a minimum Interim Secret clearance to start, clearance will be upgraded to Top Secret Clearance: Must have a minimum Interim Secret clearance to start, clearance will be upgraded to Top Secret. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information. About EM Key Solutions: Founded in 2015, EM Key Solutions, Inc. (EMKS) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) offering a broad range of services to support Federal Government enterprises in meeting their mission requirements and business demands. Relationships are key to EMKS! We adopt a customer-centric approach and proven management processes for every project we undertake. Through sound leadership and management principles, EMKS focuses on offering its clients the solutions they need to be successful throughout the project management lifecycle at the most competitive rates If you are curious to learn more about EM Key Solutions, please visit our website at https://www.emkeysolutions.com/ EMKS is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining qualified and talented individuals. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Reasonable Accommodation Requests EM Key Solutions is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment, please e-mail XXXX@EMKEYSOLUTIONS.COM or call: (727)-292-XXXX Human Resources. We will make a determination on your request for reasonable accommodation on a case-by-case basis. E-Verify As a Federal Contractor, we are required to use E-Verify to validate employees' ability to work legally in the United States. EEO is the Law The law requires EM Key Solutions to post a notice describing the Federal laws prohibiting job discrimination. Pay Transparency Non-Discrimination EM Key Solutions will not discharge or, in any other manner, discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. For information regarding your legal rights and protections, please click on the following link: https://www.emkeysolutions.com/labor-notices
Company:
EM Key Solutions
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative FOIA Analysts - DOS
Administrative FOIA Analysts - DOS is a Clerical Administrative Specialist Job at EM Key Solutions located in Washington DC. Find other listings like Administrative FOIA Analysts - DOS by searching Oodle for Clerical Administrative Specialist Jobs.
Administrative FOIA Analysts - DOS is a Clerical Administrative Specialist Job at EM Key Solutions located in Washington DC. Find other listings like Administrative FOIA Analysts - DOS by searching Oodle for Clerical Administrative Specialist Jobs.