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Senior Support Coordinator
Location:
Philadelphia, PA
Description:
POSITION OVERVIEW NBME is seeking a Senior Administrative Support Coordinator to join a dynamic department. The Support Coordinator will be a key contributor for the unit with responsibility for administrative coordination, centralization of team budgeting and purchasing, communication development, and event planning and coordination - all with the outcome of a positive impact on our employee experience. The ideal candidate will have experience with a broad variety of advanced administrative processes and activities and will regularly perform a significant amount of work that requires a great degree of expertise and sound judgement. This role has been designated as primarily remote which means it generally does not require onsite work more than an average of 2-3 times per month and may require additional prescheduled onsite work. We're open to considering candidates in the following states: PA, NJ, DE and MD. Diversity, Equity, and Inclusion Statement At NBME ® , we continue to innovate and improve how we fulfill the evolving needs of the health care community. This commitment starts and ends with the people at NBME. By recruiting and empowering talented individuals from various disciplines and backgrounds, which includes professionals with diverse life experiences, abilities, and perspectives, NBME can take a well-informed, robust approach to advancing medical education and assessment for years to come. We also continue to focus on ensuring that our DEI work is impactful and ingrained in everything we do, including with our staff, workplace culture, products and services, the Philadelphia community and the broader medical education landscape. RESPONSIBILITIES Schedules meetings, interviews, and training classes and assures room setup is correct and materials are available. Prepares for new hires, anniversaries, and terminations. Assembles informational packets and ensures adequate supplies are on hand. Coordinates ongoing team meetings and manages the department agenda. Independently organizes and coordinates complex administrative activities and performs routine and non-routine operational work activities for assigned unit/program(s). This may include events that require creating timelines; collecting agenda items and background materials or to consistently coordinate complex itineraries and meetings. Establishes and maintains administrative project plans; builds timelines, establishes milestones, and allocates resources. Communicates project requirements and specifications for assigned programs across unit teams and externally to vendors and content experts. Monitors progress across projects, identifies obstacles, and ensures compliance with project plans. May maintain multiple project plans. Responsible for general office duties such as distributing and sorting mail (electronic and paper), coordinating mass mailings,. composing routine letters and memoranda, , and ensuring HR documents are properly retained and filed. Maintains accurate calendars while scheduling meetings, presentations, and conferences. Serves as the primary administrative contact for HR; for both routine and non-routine internal and external communications. Responds to unanticipated and complex inquires/requests that may require the interpretation of policies and procedures. Research information to resolve non-routine problems and technical/systems issues. QUALIFICATIONS Skills and Abilities Ability to work as part of a team. Attentive to detail and deadline oriented. Excellent organizational skills with ability to multitask and juggle priorities. Ability to handle information in a confidential manner. Excellent time management and follow-up skills. Excellent planning, organizational, and problem-solving skills. Excellent interpersonal communication skills for dealing with all levels of internal/external staff/contacts/clients/committee members/vendors, etc. Positive attitude for supporting team. Flexibility, resourcefulness. Excellent oral and written communication skills (grammar, punctuation, spelling). Proficiency in MS Office applications and database experience. Familiarity using Oracle a plus. Experience 5 or more years' experience in an administrative support role Education High School Graduation or equivalent About NBME: NBME offers a versatile selection of high-quality assessments and educational services for students, professionals, educators, regulators and institutions dedicated to the evolving needs of medical education and health care. To ensure our assessments meet the highest standards of quality, stay relevant and align to the current curriculum in medical schools and training programs, we rely on a wide network of collaborators. These include the volunteers who help develop our exam questions, the committees and panels who represent various groups within the medical education community, external researchers and health profession organizations. We are committed to meeting the needs of educators and learners globally with assessment products and expert services such as NBME® Subject Examinations , Customized Assessment Services , Self-Assessment s , the International Foundations of Medicine® Program and Item Writing Workshops . Together with the Federation of State Medical Boards, NBME develops and manages the United States Medical Licensing Examination® , which measures the ability to apply knowledge and skills that form the basis of safe and effective patient care. Our Competency-based Assessment unit is focused on new methods as well as the optimization of assessment in the workplace and education. As a result of leadership in ongoing research, innovative measurement practices and the exploration of forward-thinking assessment modalities and improvements, NBME advances assessment science. Our grant and funding opportunities further support this dedication to medical education and assessment science. We help develop the next generation of assessment professionals through our Summer Psychometric Internship Program . Through the Stemmler Fund , Strategic Educators Enhancement Fund and Latin America Grants Program , researchers and educators can continue to improve the assessment of health care professionals around the world. NBME views diversity, equity and inclusion (DEI) as foundational and enduring to our strategy and vision. We continue to focus on ensuring that our DEI work is impactful and ingrained in everything we do, including with our staff, culture, products and services, the Philadelphia community and the broader medical education landscape. Our commitment manifests in our hiring and staff development, recruitment for committees, grants programs, design and review of our assessments, and involvement in our local and national communities. Learn more about NBME at NBME.org . The NBME offers competitive salaries, excellent benefits, and a rewarding work environment. Excellent Benefits include: Healthcare, Dental, Prescription, and Vision plans; 401(k) w/match, Tuition Reimbursement Plan, Commuter Benefit: Public Transit or Parking options. Remote Friendly Workplace. NBME is an equal opportunity employer as defined by the EEOC. #LI-Hybrid #Associa Job Posted by ApplicantPro
Company:
Nbme
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Senior Support Coordinator
Senior Support Coordinator is a Jobs Senior Support Coordinator Job at Nbme located in Philadelphia PA. Find other listings like Senior Support Coordinator by searching Oodle for Jobs Senior Support Coordinator Jobs.
Senior Support Coordinator is a Jobs Senior Support Coordinator Job at Nbme located in Philadelphia PA. Find other listings like Senior Support Coordinator by searching Oodle for Jobs Senior Support Coordinator Jobs.