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Event & Conference Services Coordinator
Location:
Austin, TX
Description:
Title: Event & Conference Services Coordinator Department: Event & Conference Services St. Edward's University of Austin, Texas invites applications for the position of Event & Conference Services Coordinator. The Event & Conference Services (E&CS) Coordinator is responsible for the support and coordination of event and conference scheduling and logistics at St. Edward's University. The E&CS Coordinator ensures proper stewardship of event and conference services spaces and resources and supports the business processes and programs within E&CS. For consideration, A high school diploma or the equivalent is required. Three years of general office experience and/or experience in event venue support or event planning/coordination. Ability to self-start, work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively to meet the goals and objectives of Event & Conference Services. Flexibility in responding to competing program responsibilities. Ability to make decisions in ambiguous situations and exercise good judgment based on information and analysis in a fast-paced, dynamic environment. Strong interpersonal and customer service skills. Demonstrated ability to build and maintain positive relationships. Demonstrated organizational skills and attention to detail. Availability to work flexible hours to accommodate E&CS events, including some nights and weekends. Preferred qualification: Experience supporting events in a university or non-profit setting. Experience with an online calendar management system such as 25 Live or similar digital solutions. Experience with and knowledge of audio-visual equipment. Essential Responsibilities Include: Process event scheduling requests submitted via 25Live in accordance with the Master Event Calendar and departmental processes. Collaborate with internal and external event coordinators on scheduling issues and event resource needs. Coordinate and support all facets of summer conference program and year-round, non-affiliate housing program, serving as primary university point of contact for visiting groups once on site. Prepare spaces, ensure appropriate door access and dining plans are set up, manage check-in and check-out processes, manage maintenance work order submissions, troubleshoot issues, and provide excellent customer service. Ensure campus event venues, housing spaces, and E&CS resources and inventory such as furniture, electronic signage, and A/V equipment are clean, orderly, well maintained, and operable. Request maintenance and/or repair service from internal and/or contracted labor specialists when necessary and manage any service issues that arise. Schedule student employees according to event schedule and set-up needs and assist Assistant Director of E&CS with supervision, training, and direction of student staff, development of student employee job descriptions, posting of positions, and reviewing and approving timesheets. Provide consultation and support by clearly explaining University Event Policy, helping event coordinators navigate various processes and procedures, responding to inquiries, and preparing space rental estimates. Follow up on set-up requests as necessary by providing diagrams and reviewing needed equipment to ensure the set-up and resources are appropriate and follow University Event Policy. Ensure campus event venues and E&CS resources and inventory such as furniture, electronic signage, and A/V equipment are clean, orderly, well maintained, and operable. Request maintenance and/or repair service from internal and/or contracted labor specialists when necessary. Troubleshoot technology and equipment issues as necessary and train event coordinators on the use of E&CS resources. Maintain departmental records, prepare invoices, process invoices, prepare expense reports, order supplies and equipment, and other administrative duties as assigned. Prepare and post information to Workplace, social media channels, and web pages as needed regarding E&CS updates, adjustments to services, upcoming deadlines, etc. Serve as back-up for Assistant Director of E&CS as needed. Other duties as assigned. For detailed information, please scroll to the bottom of the page to download the job description. The University offers an excellent TOTAL REWARDS package! Medical & Rx Coverage - UMR (HSA & FSA Available) Dental - Sunlife Dental Vision - Sunlife Vision Plan Short Term Disability (STD) Insurance Long Term Disability (LTD) Insurance Life & Accidental Death & Dismemberment (AD&D) Insurance Employee Assistance Program (EAP) Pet Insurance Annual Leave & Paid Sick Leave Retirement Plan - (TIAA) Employee 5%/Employer Match 7% Tuition Benefits Paid Holidays Services & Discounts HOW TO APPLY Interested applicants should submit an online application at; https://stedwards.applicantpro.com . Please include resume, cover letter, and three employment references . No Calls Please. Applications will not be considered if it is missing any of these three items. In your cover letter, please describe your lived experiences that prepare you to contribute to diversity and inclusion at St. Edward's University? EQUAL OPPORTUNITY EMPLOYER: St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ABOUT ST. EDWARD'S UNIVERSITY Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary Sponsorship: We are not offering sponsorship at this time. Background Checks: A criminal history background check is required for finalist(s) under consideration for this position. Reference #: J2020358 Available: Immediately Job Posted by ApplicantPro
Company:
St. Edwards University
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Event & Conference Services Coordinator
Event & Conference Services Coordinator is a Jobs Event Conference Services Job at St. Edwards University located in Austin TX. Find other listings like Event & Conference Services Coordinator by searching Oodle for Jobs Event Conference Services Jobs.
Event & Conference Services Coordinator is a Jobs Event Conference Services Job at St. Edwards University located in Austin TX. Find other listings like Event & Conference Services Coordinator by searching Oodle for Jobs Event Conference Services Jobs.