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Project Coordinator
Location:
Washington, DC
Description:
Cerami & Associates is a premier acoustic design and technology consulting company working with world-class developers and architects on their iconic projects. Cerami is now part of Trinity Consultants' global family of firms focused on environmental disciplines. We are hiring a talented project coordinator to join our team. Primary Role As the studio Project Coordinator, you will provide coordination and administrative support throughout the life of the projects within the studio. You will assist with proposal development, resource allocation, invoicing, and project close-out. You will oversee various aspects of each project and work closely with the project managers. Role & Responsibilities Manage project schedules Establish and maintain project billing schedules Assist project managers with Project Status Reports Determine resource allocation needs based on project budgets and PM feedback Manage project plans based on resourcing needs Assist PMs with accounts receivables Oversee the invoicing process for projects within the studio Consistently provide a high level of customer service to staff, clients, vendors, business partners and guests Managing workload - prioritizing work, follow up of outstanding items, and ensuring deadlines are met Provide coordination and administrative support throughout project phases: Project Start-Up Tasks: Including contracts, RFP's/proposal letters, work authorizations, creation and/or maintenance of project directories, opening project and sub-project numbers, establishing project billing schedules and resourcing plans Early Project Phases Tasks: Including but not limited to accurate project files documentation (hard copy and electronic), print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, meeting coordination and Teams set-up as required, preparation of meeting agendas and meeting notes Construction Documentation/Administration Phases Tasks: include file sharing, print coordination, logging RFIs & submittals Project Close-Out Tasks: include filing, financial system close out and punch lists Responsible for assisting Accounting and Managers in assembling invoices Request insurance certificates Schedule and coordinate meetings; Attend meetings, if necessary, for taking minutes and documenting other information Special duties and projects, as assigned or necessary Experience 3+ years of experience as a project coordinator or other similar administrative role Experience within an architecture or design firm (highly desired) Ability to effectively prioritize with strong time management skills in a fast-paced environment Superior verbal and written communication skills Highly organized with a strong attention to detail High level of professionalism and strong sense of urgency Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint) Ability to work with minimal guidance; Proactive, motivated self-starter Proficiency with Zoom, Microsoft Teams and conferencing systems - web and telephonic Flexibility and ability to handle and manage change effectively and efficiently Education Bachelor's Degree preferred Salary $60,000-$65,000 Cerami offers a competitive base salary and commission/bonus plan. Benefit package includes medical, dental and vision coverage, 401(k) with employer matching, and other attractive incentives. Career development is encouraged through continuing education and participation in professional organizations.
Company:
Cerami & Associates
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Project Coordinator
Project Coordinator is a Computer & Software Jobs Project Coordinator Job at Cerami & Associates located in Washington DC. Find other listings like Project Coordinator by searching Oodle for Computer & Software Jobs Project Coordinator Jobs.
Project Coordinator is a Computer & Software Jobs Project Coordinator Job at Cerami & Associates located in Washington DC. Find other listings like Project Coordinator by searching Oodle for Computer & Software Jobs Project Coordinator Jobs.