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Administrative Assistant for the School of Nursing
Location:
Portland, OR
Description:
Linfield University is seeking an experienced individual to join School of Nursing as an Administrative Assistant. The Administrative Assistant provides high-level support to the Dean of Nursing, Associate Deans of Nursing, and Director of Nursing Academic Operations, as well as other nursing department faculty and staff. The Administrative Assistant coordinates, implements, and supports departmental projects, policies & procedures, and administrative responsibilities relating to academic affairs and clinical education for the School of Nursing. Review of applications will begin immediately and will remain open until filled. Primary Duties and Responsibilities: Clinical Education Manage incoming and current student & faculty compliance including communicating to address compliance requirements. Assist with background checks on faculty and students, approve in compliance database. Provide information to Dean of Nursing for student/faculty flagged background checks or drug Work with HR to obtain background checks for compliance database. Support students to assist in their understanding of and compliance with clinical placement requirements. Facilitate or contribute to School of Nursing clinical meetings as needed related to duties. Create documents, spreadsheets, and presentations to support areas of responsibility. Other tasks to facilitate effective functioning of the School of Nursing clinical education as needed or assigned. Academic Affairs Coordinate, perform, populate, and store various School of Nursing administrative materials for program accreditation, including but not limited to: Implement, evaluate, track, and update post-graduate employment survey materials and data. Conduct School of Nursing instructor, course, and other faculty (non-adjunct) evaluations each semester utilizing software applications as well as programming and oversight of evaluations system. Manage Clinical Instructor Evaluations and produce and distribute reports from resulting data. Coordinate and store Clinical Evaluation Instrument and signature pages. Process, store, archive, and update files relating to Dean's Office as needed (meeting minutes, job descriptions, events, etc.) Record and distribute minutes of assigned meetings and other data, as well as participate in committee and department meetings as needed. Assist Dean of Nursing, Associate Deans of Nursing, and Director of Nursing Academic Operations with administrative tasks as needed. Serve as back-up to the Administrative Specialist to the Dean and the Clinical Facilities Coordinator (CFC) as needed. Make travel arrangements as needed for guests, students, or faculty. Assist the Administrative Specialist with departmental financial services, including but not limited to: Reconciling expenditures, creating reports, overseeing funds Facilitate verification and payment of invoices and products Event development and facilitation of School of Nursing events (e.g., Pinning Ceremonies, clinical advisor council, clinical faculty workshops, awards, lecture series, and other events as assigned). Oversee and direct logistics of event planning, implementation, day-of support, and follow-up. Responsibilities include but are not limited to: communications and marketing, logistics, reporting/tracking, presentations, catering, contracts, event set-up and teardown, and coordination with various stakeholders. Provide administrative support for the School of Nursing award committees and university-wide special events as needed. Collaborate with Student Life and Director of Nursing Academic Operations on student programming as needed, such as bi-annual career fairs. Create reports and presentations for the School of Nursing community and Linfield University colleagues, students and visitors as needed. Monitor departmental shared email accounts. Support School of Nursing academic programs and initiatives as needed. Other tasks to facilitate effective functioning of the School of Nursing as needed or assigned. Qualifications: One year of clerical or administrative assistant experience (preferably in higher education); or equivalent combination of experience and education, demonstrating: Flexible and able to prioritize work assignments, meet deadlines and ability to work in a cooperative team environment. Excellent written and verbal communication Professionalism, discretion, and ability to maintain confidentiality of sensitive information. Intermediate level computer skills using Microsoft Office products (including Word, Excel, PowerPoint, Outlook) and ability to learn and integrate new software and systems. Well-developed interpersonal skills and ability to communicate with all levels of faculty, staff, students, parents, and the community at-large. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Constant sitting, seeing (viewing computer monitor), talking, hearing, and repetitive hand, wrist and finger movement. Must be able to operate in a noisy and distracting environment. Frequent walking, standing, climbing stairs. Occasional lifting, pushing and pulling up to 25 pounds. Occasional exposure to weather elements when walking from building to building on campus. APPLICATION PROCEDURES: Review of applications will begin immediately, and the position will remain open until filled . To apply, please complete the online application process and attach the following documents: Cover Letter Resume IMPORTANT COVID-19 INFORMATION: In order to create the healthiest face-to-face learning environment possible, Linfield University is requiring that all faculty, staff, and students to be fully vaccinated against COVID-19. Employees should be fully vaccinated no later than two weeks prior to arriving on campus. To be fully vaccinated, employees will need to have one COVID-19 booster shot when eligible. Employees must submit their documentation at least seven days prior to arrival on campus. People who have tested positive for COVID-19 will still be required to show proof of vaccination. Linfield's COVID-19 vaccine policy, including requirements for compliance and exemptions, is available at https://linfield.edu/coronavirus-update/vaccine.html About Linfield University Linfield University is an independent, nonprofit university with two physical campuses. The main campus, located in McMinnville, Oregon is on 189 park-like acres just south of the charming historic downtown. The School of Nursing, located in northeast Portland, Oregon, is located on 20 acres. Linfield also has a growing eCampus. Since 1858, Linfield has connected a traditional liberal arts experience with practical education through 57 majors, including wine studies, sport management and nursing. Linfield also offers interdisciplinary graduate degrees in business, nursing, education and sports sciences. Linfield University is fully accredited by the Northwest Commission on Colleges and Universities. With a relentless focus on student success, Linfield is committed to a mission of connecting learning, life and community. Linfield enrolls approximately 1,800 students from around the nation and globe each year. Thirty-seven percent of Linfield's undergraduate students are first-generation college students, and more than one-third are U.S. students of color. Linfield competes in the NCAA Division III Northwest Conference and holds the national record, across all divisions, for consecutive winning football seasons (dubbed "The Streak"). U.S. News & World Report has named Linfield one of the top liberal arts colleges in the nation when it comes to social mobility for four years in a row. See more of Linfield's accolades at linfield.edu/rankings . The university's two physical locations showcase the beauty of the Pacific Northwest and a meaningful connection between the university and its community. Just 1-2 hours from either location are the snow-peaked mountains of the Oregon Cascades or the Pacific Ocean shoreline. McMinnville and Portland are both highly ranked for their access to outdoor recreation, as well as top locations for foodies and wine enthusiasts. Although the school retains a historic affiliation with the American Baptist Church, Linfield's employees and students are not bound by the religious requirements of its founders. Linfield warmly welcomes all those who seek out Linfield's exemplary educational and career opportunities. Benefit Information: Linfield offers a generous comprehensive benefit plan, which includes healthcare, retirement plan, life insurance, and short/long term disability, 17 PTO days per year, 8 paid holidays, and Winter Break. Another amazing and valuable benefit for employees, as well as their spouse/domestic partner and eligible dependents, is tuition remission. Additional perks include 20% merchandise & clothing discount at our Barnes & Noble Bookstore, and access to Microsoft Office 365 on your personal devices. We Value Diversity: Linfield University is actively engaged in promoting, advancing, and confirming our commitment to diversity and inclusion. We believe that a diverse and vibrant Linfield contributes to academic excellence and critical thinking. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. All candidates are encouraged to address how their professional and lived experience, scholarship, teaching, mentorship, and/or service will build on our diversity and inclusion efforts.
Company:
Linfield University Staff
Posted:
December 26 2023 on ApplicantPool
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More About this Listing: Administrative Assistant for the School of Nursing
Administrative Assistant for the School of Nursing is a Clerical Administrative Assistant, Administrative Specialist Job at Linfield University Staff located in Portland OR. Find other listings like Administrative Assistant for the School of Nursing by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant for the School of Nursing is a Clerical Administrative Assistant, Administrative Specialist Job at Linfield University Staff located in Portland OR. Find other listings like Administrative Assistant for the School of Nursing by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.