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Administrative Assistant, Facilities Operations
Location:
Charlotte, NC
Description:
Summary/Objective Are you a dynamic, service-oriented professional looking to expand your knowledge and build valuable skills to enhance your career potential? Do you want to work in an office environment that has been voted a Best Place to Work 2023, with fun, nice people that care about you as a person and about your contribution to the overall success of the business? This could be the role for you! Reporting to the Director of Facility Operations, you will support the administrative needs of our vibrant Facility Operations team. This position is part-time, 20 hours/per week. Core Job Duties Communicate with vendors via phone and email. Support multiple site's general building maintenance by assisting in creation and maintenance of a site database. Contact property management, landlords and vendors as needed. Assist in d evelopment of facility maintenance plans, timetables for completion and recommendations for maintenance projects. Support annual facility budget creation, review, tracking, and adherence. Assist with invoice approval in Certify. Work with procurement team and site office managers to help reduce costs for sites; supporting consolidation of vendors, through national accounts where possible. Support office downturns, relocations or spin up projects. Attending on-site planning meetings as required, possible travel. Project planning, to include creation and tracking of project schedules. Oversee auditing of badge security system, including compliance with SOC audit requirements. Support strategic planning for facilities. Assist in development of a corporate wide safety program, aligning with all OSHA requirements. Work with legal and finance departments to negotiate property, equipment and service contracts or leases. Assist in development and ongoing adherence of procedures and policies for all facilities. Create PowerPoint presentations and various Excel reports. Act as liaison between sales and various departments within the company, ranging from finance to operational services. Various Ad hoc special projects, both within and outside the department, as assigned. Job Complexity Acquires job skills and learns company policies and procedures to complete routine tasks. General knowledge of core elements or concepts within their role. Interaction Works on assignments that are routine or repetitive in nature, requiring limited judgment or subject matter knowledge. Has little or no role in decision-making. Supervision Normally receives detailed instructions on all work. Works under close supervision. Experience Typically requires no previous professional experience. Minimum Qualifications 1+ years administrative assistant/office management experience Proficient in Microsoft Office suite, particularly Excel, Word, and PowerPoint Extreme attention to detail Exceptional organization and time management skills Ability to flex and adapt to changing business needs Discretion when dealing with confidential information Initiative and the desire to own problems from start to finish Excellent interpersonal communication skills with ability to work on multiple projects simultaneously. Ability to work independently and/or as part of a team in a fast paced, changing environment. Ability to work in our Charlotte, NC office five days per week Additional Preferred Qualifications Advanced Excel and PowerPoint skills Prior experience working with executive and/or a fast-paced team Construction/maintenance supervisory experience Project management certification Technical (IT operations) experience Prior vendor management experience Prior experience managing facilities for corporate and production office sites Physical Demands Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds. Travel Required Yes, up to 15% domestic travel may be required. Work Authorization Employee must be legally authorized to work in the United States. FLSA Classification Exempt Location On-site Internal Job Title Adminisrative Assistant, Facilities Operations About isolved isolved is an employee experience leader, providing intuitive, people-first HCM (Human Capital Management) technology. Our solutions are delivered directly or through our partner network to more than five million employees and 145,000 employers - who use them every day to boost performance, increase productivity, and accelerate results while reducing risk. Our HCM platform, isolved People Cloud, seamlessly connects and manages the employee journey across talent management, HR & payroll, workforce management and engagement management functions. No matter the industry, we help high-growth organizations employ, enable and empower their workforce by transforming employee experience for a better today and a better tomorrow. For more information, visit www.isolvedhcm.com . isolved is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. isolved is a progressive and open-minded meritocracy. If you are smart and good at what you do, come as you are. Visit www.isolvedhcm.com/careers for more information regarding our incredible culture and focus on our employee experience. Visit www.isolvedeebenefits.com for a comprehensive list of our employee total rewards offerings.
Company:
Isolved
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Assistant, Facilities Operations
Administrative Assistant, Facilities Operations is a Clerical Administrative Assistant, Administrative Specialist Job at Isolved located in Charlotte NC. Find other listings like Administrative Assistant, Facilities Operations by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant, Facilities Operations is a Clerical Administrative Assistant, Administrative Specialist Job at Isolved located in Charlotte NC. Find other listings like Administrative Assistant, Facilities Operations by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.