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Executive Assistant
Location:
Kalamazoo, MI
Description:
Position: Executive Assistant to the CEO - Kalamazoo Full-Time; Friendly Office Setting; Flexible/Hybrid Work Schedule Availability Join our supportive team environment! Family & Children Services Video Be a Source of Hope Family & Children Services has been a source of hope for our community's most vulnerable citizens for more than since 1903. This hope is embodied in our mission "to support, strengthen, and preserve the safety, well-being, and dignity of children, individuals, and families" and is delivered every day by our dedicated, experienced, and compassionate staff members. We're looking for people who want to join us and be a source of hope. That hope could be you. SUMMARY Performs administrative duties for the Chief Executive Officer (CEO) and other administrative staff as assigned. Responsibilities may include conducting research, preparing reports, handling information requests, coordinating projects, and performing administrative functions such as preparing correspondence and Board of Director meeting minutes, arranging meetings, manages data information process, screening and prioritizing incoming items and other administrative duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other duties may be assigned to meet Agency needs. Performs a variety of clerical and administrative tasks such as maintaining calendars, scheduling meetings, group rooms, and travel arrangements, word processing, compiling information, file maintenance, and general organization and filing of Agency documents. Assists the CEO/President with setting priorities and meeting deadlines, including project management, and financial/operational/administrative oversight. Organizes and prioritizes information, mail, and phone calls/messages for the CEO/President and assists CEO/President with drafting responses and replies by e-mail, letter, or phone when necessary, as well as maintain regularly occurring requests for information. Conducts research on a variety of Agency related topics and produces reports summarizing findings. Assimilates requests for information, coordinates with other units and compiles and edits information into proper format. Works independently or within a team, on nonrecurring and ongoing projects. May act as a project manager. Plans, coordinates and prepares presentations using multiple mediums and formats. Responds to routine external correspondence. Composes general correspondence, memos, minutes, charts, tables, graphs, business plans, etc. Organizes and prioritizes large volumes of information and calls. Takes messages, fields, and answers all routine and non-routine questions. Handles confidential and non-routine information and provides support to Agency Directors and CEO. This position will be familiar with and actively support 1) culturally competent, recovery-based practices; 2) person-centered planning as a shared decision-making process with the individual, who defines his/her own life goals and is assisted in developing a unique path toward those goals; and 3) a trauma informed culture to aid individuals in their recovery process. Performs job related duties as required for department/program operations. QUALIFICATIONS: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have high level of interpersonal skills to handle sensitive and confidential situations. Must be able to interact and communicate with individuals at all levels within the organization and in a community setting. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. EDUCATION and/or EXPERIENCE: Minimum High School Diploma/GED with a combination of five (5) years relevant experience. Associates degree preferred. KNOWLEDGE, SKILLS, AND ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required. Ability to read and interpret documents such as procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one situations to staff, service recipients, and foster and adoptive parents required. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Must have advanced proficiency in Microsoft Office applications. Excellent communication and presentation skills, including strong organizational and time management skills with the ability to set priorities, manage simultaneous projects and initiatives and meet deadlines. Excellent interpersonal communication skills required. Ability to understand, demonstrate and apply the Agency's workplace values: CORE Values: Respect; Integrity; Service; and Empowerment DEI Values: Diversity; Equity, Inclusion; and Belonging. CERTIFICATES, LICENSES, REGISTRATIONS: Valid Driver's License. PHYSICAL DEMANDS/WORK ENVIRONMENT : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. The employee must occasionally carry and/or move up to 20 pounds. The noise level in the work environment is usually moderate. LOCATION: this position is based in Kalamazoo with occasional driving between the Kalamazoo and the Battle Creek office. SCHEDULE: Days Monday-Friday, Full Time/40 hours per week. Job is not 100% remote and will require office hours; however, there are opportunities for flexible, hybrid, and remote work schedule options. Status: Exempt (Salary), Full Time: $38,000 to $46,000 annual compensation, commensurate with qualifications and experience. Benefits: Benefits Package including health insurance, dental, vision, generous Paid Time Off, 9 paid holidays + 1 floating holiday, life insurance, 401k with agency match, free Employee Assistance Program, etc. Mileage is reimbursed for driving for this position. Family & Children Services is an Equal Opportunity Employer Job Posted by ApplicantPro
Company:
Family & Children Services
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Executive Assistant
Executive Assistant is a Clerical Executive Assistant Job at Family & Children Services located in Kalamazoo MI. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Executive Assistant is a Clerical Executive Assistant Job at Family & Children Services located in Kalamazoo MI. Find other listings like Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.