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Administrative Assistant
Location:
Milwaukee, WI
Description:
We're Hiring! Do you have a passion for our community and the skill set to support growth at an up-and-coming health organization? Progressive Community Health Centers is hiring for an Administrative Assistant at our Lisbon Avenue Health Center. The Administrative Assistant provides administrative support to the Director of Human Resources and Operations, Chief Financial Officer, Clinic Manager and other members of management as may be needed. Who are we? Founded in 1999, Progressive Community Health Centers is an independent non-profit organization that operates four clinic locations in Milwaukee, Wisconsin. More than 100 employees support our agency's mission to improve the health and quality of life of the community by providing culturally competent services that address identified needs. We provide high quality, comprehensive care to roughly 16,000 patients annually, a majority of who are low-income. No one is ever turned away from our clinics based on insurance status or ability to pay. We value a patient-centered philosophy and provide range of services that include family medicine, internal medicine, women's health, urgent care, dental, radiology and integrated behavioral health. We also offer supportive services such as case management, health education and benefits enrollment. What will you do? Provide administrative support to the Director of Human Resources and Operations, Chief Financial Officer, Clinic Manager and other members of management as may be needed (aka managers). Support includes performing a wide range of administrative and office support activities for the department and/or managers, to facilitate the efficient operation of the organization. Oversees the manager's schedule to assure that both internal and external responsibilities are met and projects move forward in a timely manner, as may be directed. ESSENTIAL FUNCTIONS AND DUTIES Answer, screen and transfer inbound phone calls. Receive and direct visitors and clients. General clerical duties including photocopying, scanning, faxing and mailing. Maintain electronic and hard copy filing system, and retrieve documents from filing system as needed. Handle requests for information and data. Compose letters/responses independently and as directed by management. Research facts for answers. from the various departments, as may be needed. Prepare and modify documents including correspondence, reports, drafts, memos and emails. Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors, including researching schedules and itineraries, as well as prepare and submit check requests accordingly. Prepare agendas and meeting materials, as directed. Record, compile, transcribe and distribute minutes of meetings. KNOWLEDGE and SKILLS To perform the job successfully, an individual should demonstrate the following competencies: Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to compliment data; Coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities; Assesses own strengths and weakness; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others; Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments; Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things. EDUCATION AND EXPERIENCE: An Associate Degree or higher in Business Administration from an accredited technical school or university, or a minimum of five years administrative assistance experience preferably working under the direction of a director, department head, vice president or chief operating officer. An equivalent combination of education and experience may be substituted, depending on the level of each. QUALIFICATIONS To perform this job successfully, the employee must be able to perform each essential function, as well as the physical and mental requirements, satisfactorily. The requirements listed above are representative of the knowledge, skills, abilities and other characteristics required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. It is mandatory that all employees, employed providers and volunteers are vaccinated. All hired candidates must submit proof of vaccination prior to their orientation. This is a mandatory requirement for Progressive Community Health Centers. The purpose is to minimize exposure to and transmission of COVID-19 and the influenza virus in the workplace by providing occupational protection to employees and thereby preventing exposure to members of the community, which we serve. Equal Employment Opportunity: Progressive Community Health Centers is an equal opportunity employer and will not discriminate against employees or prospective employees on basis of age, race, creed, color, religion, marital status, sex, national origin, ancestry, citizenship, sexual orientation, disability, arrest and/or conviction record, military status, protected veteran status, or any other characteristic or status protected by law.
Company:
Progressive Community Health Centers
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Administrative Assistant
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Progressive Community Health Centers located in Milwaukee WI. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant is a Clerical Administrative Assistant, Administrative Specialist Job at Progressive Community Health Centers located in Milwaukee WI. Find other listings like Administrative Assistant by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.