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Office Manager
Location:
Lakewood, CO
Description:
Role: The Office Manager is responsible for managing the corporate office, ensuring a smooth operational environment, and performing a variety of administrative, clerical, and bookkeeping tasks for management and AUX/InNetwork staff. Major Duties and Responsibilities: Office Manager duties and responsibilities: Answer telephone calls and emails from customers and clients and direct them to appropriate staff. Responsible for purchasing office supplies, ensuring timely delivery and competitive pricing. Manage Amazon Business account. Coordinate the maintenance and upkeep of Colorado office equipment and building/custodial issues. Report office updates and issues to senior management and work with them to improve office operations and procedures. Administrative Assistant responsibilities: Provide confidential administrative support to the Board of Managers and the executive team. Coordinate all aspects of Aux and InNetwork Board of Managers and committee meetings, including scheduling, set up (including video/phone conferencing), preparation and distribution of meeting packets, attending meetings, and acting as recording secretary. Compose letters, memoranda, and emails from verbal directions or from knowledge of organizational policy or procedures. Edit written communications. Coordinate meetings and make travel and lodging arrangements for the executive team, board of managers, and others within the organization. Operations Support Corporate Finance Accounts payable processing. Check deposit processing. Send invoices monthly and as requested to Aux and InNetwork clients. Assist with billing questions from Aux and InNetwork clients. Manage aging reports to ensure timely payment of all Aux and InNetwork invoices. Prepare and upload ACH files for both Aux and InNetwork Responsible for corporate credit card Business Development/Marketing Administrative support for CU Conferences, conventions and events, including registrations and equipment logistics. LOGO wear administration, including coordination with Marketing on approved logos and branding, research vendors and process for purchasing items. Prepare and mail new client welcome boxes. Assist with development of marketing lists. Update credit union contact changes in contact databases HR/Training Support Celebration Squad by ordering gift cards, care packages, etc. Assist with new hire orientation as needed. Prepare and mail new employee welcome boxes. Backup support for LinkedIn Learning admin. General Collect and prepare information for use in discussions and meetings. Prepare or assist in the preparation of assigned reports. Maintain daily appointment calendars. Screen incoming mail, publications, and other correspondence. Utilize outstanding communication and customer skills. Self-starter and team player abilities to support the company. Multi-task, problem-solve, and meet deadlines. Other duties as assigned. Knowledge, Skills, and Environment: Experience One to three years of similar or related experience. Education A two-year college degree or completion of a specialized course of study at a business or trade school. Skill Set Intermediate to expert level in MS office applications including Outlook, Word Excel, PowerPoint, SharePoint, and Teams. Proficiency testing required. Proficient with spreadsheets, including basic marcos, pivot tables and v-look up. Excellent organization and editing skills. Typing skills at least 40 WPM and 80 accuracy. Basic analytical skills to identify and solve problems in a credit union environment. Ability to communicate effectively in writing, by phone, and in person. Ability to manage technical and complex projects. This job description is not intended to be a complete statement of all duties and responsibilities comprising this position. Job Posted by ApplicantPro
Company:
Aux
Posted:
December 26 2023 on ApplicantPro
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More About this Listing: Office Manager
Office Manager is a Clerical Office Manager Job at Aux located in Lakewood CO. Find other listings like Office Manager by searching Oodle for Clerical Office Manager Jobs.
Office Manager is a Clerical Office Manager Job at Aux located in Lakewood CO. Find other listings like Office Manager by searching Oodle for Clerical Office Manager Jobs.