This listing was posted on ApplicantPro.
Sr. Administrative Assistant (MRO)
Location:
Grand Prairie, TX
Description:
Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader. Airbus has built on its strong European heritage to become truly international - with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than six fold order book increase since 2000. Position Summary: Perform a wide range of administrative functions and provide support to coordinate the day-to-day correspondence, travel, schedule and activities for the Sr Director MRO and the MRO team. Primary Responsibilities: 1. Coordination: 50% Coordinate communications, including taking calls, responding to emails and coordinating with clients Manage internal department and inter-departmental coordination Schedule meetings with external customers and other AHNA departments and personnel within Airbus Group. Uphold a strict level of confidentiality Maintain customer confidence and protect operations by keeping information confidential. Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Support MRO team as the need arises Assume responsibility for the timely completion of various projects as well as action items Coordinate various communication tools and activities within the department and with other departments within AHNA Provides historical reference by developing and using filing and retrieval systems; recording meeting discussions. Maintenance of department filing systems Order and maintain office supply inventory 2. Communication: 30% Compile data, prepare reports and distribute as necessary (Executive brief, etc.) Manage calendar & meeting organization Respond to routine e-mail requests and ensure attention to urgent items Screen and direct incoming telephone calls Compose correspondence Maintain contacts Greet and escort visitors 3. Travel and Expense Management: 20% Arrange domestic and international travel for the MRO organization and submit for management approval. Prepare and track expense reports and reconcile American Express statement. Assist in the development of annual department budget. Input budget data for proper tracking purposes Code invoices for payment to ensure proper distribution of budget Additional Responsibilities: Provide support to S&S departments Other duties as assigned. Qualified Experience / Skills / Training: Education: Required: High school diploma or equivalent Preferred: Bachelor's Degree Experience: Required: Minimum 6 years of administrative experience. Preferred: Previous SAP Experience Licensure/Certifications: Required: N/A Preferred: N/A Knowledge, Skills, Demonstrated Capabilities: Required: Organizational abilities: able to lead numerous duties simultaneously; set priorities and develop a plan of action Highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment Problem solving skills: solve issues that arise with the confidence of good judgment Planning talents: anticipate resources that are needed to complete projects on time Time Management: use electronic calendar to identify and schedule meetings that maximize attendance Collaborative individual with a positive demeanour, passion, professionalism and strong work ethic with a high level of integrity Self-starter with the flexibility and willingness to take on new tasks/projects and adapt to changes in current responsibilities as business needs evolve. Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages): Communicate effectively verbally and in written form in English; able to interact with all levels of staff and management Possess strong interpersonal skills for fostering teamwork and creating positive connections with internal and external customers Technical Systems Proficiency: Office software programs, including spreadsheets, databases, graphic presentation software and sending messages via email and some social media Travel Required: Citizenship: Able to work in the US without a current or future need for visa sponsorship Clearance: None Decision Making, Complexity: Routine budget decisions Independently prepare responses to internal and external inquiries Resolve problems as they arise Resource planning. Identify and engage additional resources as needed Make independent decisions to support successful time management Organizational information: This position reports to the Senior Director of MRO Direct Reports: Exempt: 0 Non-exempt: 0 Job Dimensions, Contributions to Success: This position has direct responsibility for providing the Senior Director with the tools they need to support our customers and their staff. Nature of Contacts: Involved Communication daily with internal and external parties Physical Requirements: Onsite: 95% Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Daily Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily Carrying: able to carry documents, tools, drawings, electronic equipment up to 25lbs/11kgs. Daily Lifting: able to lift documents, tools, drawings, electronic equipment up to 25lbs/11kgs.Daily Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Daily Sitting: able to sit for long periods of time in meetings, working on computer. Daily Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Daily Standing: able to stand for discussions in offices or on production floor. Daily Travel: able to travel independently and at short notice. Must be able to travel away from facility to carry out functions of position. Must be able to travel domestically and internationally to carry out position responsibilities. Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces daily. Personal Protective Equipment required: Occasionally may be required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection if visiting the shop floor. Equal Opportunity: All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status As a leader in our field, Airbus Helicopters, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package. As a matter of policy, Airbus Helicopters, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus Helicopters, Inc. Does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. NOTE: Airbus Helicopters, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. Job Posted by ApplicantPro
Company:
Airbus Helicopters
Posted:
December 26 2023 on ApplicantPro
Visit Our Partner Website
This listing was posted on another website. Click here to open: Go to ApplicantPro
Important Safety Tips
- Always meet the employer in person.
- Avoid sharing sensitive personal and financial information.
- Avoid employment offers that require a deposit or investment.
To learn more, visit the Safety Center or click here to report this listing.
More About this Listing: Sr. Administrative Assistant (MRO)
Sr. Administrative Assistant (MRO) is a Clerical Administrative Assistant, Administrative Specialist Job at Airbus Helicopters located in Grand Prairie TX. Find other listings like Sr. Administrative Assistant (MRO) by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Sr. Administrative Assistant (MRO) is a Clerical Administrative Assistant, Administrative Specialist Job at Airbus Helicopters located in Grand Prairie TX. Find other listings like Sr. Administrative Assistant (MRO) by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.